UNITED STATES SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

SCHEDULE 14A

Proxy Statement Pursuant to Section 14(a) of the

Securities Exchange Act of 1934 (Amendment No. __ )

 

Filed by the Registrantx

Filed by a Party other than the Registrant¨

 

Check the appropriate box:

 

¨x  Preliminary Proxy Statement
¨  Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
x¨  Definitive Proxy Statement
¨  Definitive Additional Materials
¨  Soliciting Material Pursuant to §240.14a-12

 

Microsoft Corporation


(Name of Registrant as Specified In Its Charter)

 

 


(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

Payment of Filing Fee (Check the appropriate box):

 

x  No fee required.

 

¨  

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¨  

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 Microsoft

 Proxy

 Statement

 2013

LOGO

 

 

 

 

Annual Meeting of Shareholders

The Annual Meeting of Shareholders of

Microsoft Corporation will be held at:

Meydenbauer Center

11100 NE 6th Street

Bellevue, Washington 98004

Admission requirements

See Part 1 – “Information about the meeting” for details on admission requirements to attend the Annual Meeting.

LOGO

 Notice of Annual Shareholders Meeting and 2016

Proxy Statement

November 30, 2016 at 8:00 a.m. Pacific Time

Meydenbauer Center

11100 NE 6th Street

Bellevue, Washington 98004

Proof of ownership required for admission

     See Part 7 – “Information about the meeting” for details on admission requirements to attend the Annual Meeting.


October 18, 2016

 MicrosoftLetter from our

 ProxyIndependent

 Statement

 2013Chairman and our CEO

 

Dear Shareholder,

We invite you to attend the Annual Shareholders Meeting of Microsoft Corporation (“Annual Meeting”), which will be held at Meydenbauer Center, 11100 NE 6th Street, Bellevue, Washington 98004, on November 30, 2016 at 8:00 a.m. Pacific Time. Doors open at 7:00 a.m. We will feature a Microsoft Store at our product showcase to give you the opportunity to experience Microsoft’s latest consumer products including the latest devices running Windows 10. Driving directions to Meydenbauer Center are on page 79. Parking will be validated only for Meydenbauer Center garage. Parking is limited, so plan ahead if you are driving to the meeting.

LOGO

The attached Notice of Annual Shareholders Meeting and Proxy Statement contain details of the business to be conducted at the Annual Meeting.

Whether or not you attend the Annual Meeting, it is important that your shares be represented and voted at the meeting. We urge you to promptly vote and submit your proxy via the Internet, by phone, or by signing, dating, and returning the enclosed proxy card in the enclosed envelope. If you attend the Annual Meeting, you can vote in person even if you previously submitted your proxy.

This year’s shareholder question and answer session will include both live questions and questions submitted in advance. You may submit a question in advance through the Shareholder Forum available atwww.theinvestornetwork.com/forum/msft/default.aspx; we will respond to as many inquiries as time allows.

We again are offering a virtual shareholder meeting through which you can view the meeting, submit questions, and vote online, at microsoft.onlineshareholdermeeting.com. We will also provide a live webcast of the Annual Meeting from the Microsoft Investor Relations website atwww.microsoft.com/investor. A transcript with video and audio of the entire Annual Meeting will be available on the Investor Relations website after the meeting. We hope this will allow those who cannot attend the meeting in person to hear Microsoft executives discuss past year’s results and our plans for the future. In addition, we make available at our Investor Relations website a variety of information for investors. Our goal is to maintain the Investor Relations website as a portal through which investors can easily find or navigate to pertinent information about us.

On behalf of the Board of Directors, thank you for your continued investment in Microsoft. We look forward to greeting as many of you as possible.

LOGO


October 18, 2016

Letter from the

Board of Directors

Dear Shareholder,

As stewards of Microsoft, the Board of Directors greatly values its engagement with our shareholders. With this proxy filing, we would like to highlight key elements that demonstrate our ongoing commitment to corporate governance.

Shareholder engagement

It has long been a priority of our Board to maintain an active dialogue with our 3.5 million shareholders around the globe. In addition to direct communications with shareholders, we’re using a range of technologies to realize the value of one-to-many communication with our shareholders in our increasingly digital, dispersed world.

•  Interactive Proxy.An interactive version of our 2016 Proxy Statement makes it easy for you to efficiently access and consume the Proxy Statement content using an intuitive and easily navigable framework. This is important, because it puts our proxy directly in your hands, so you can immediately access the specific information you want, when, how, and where you want it.

•  Virtual Shareholders Meeting. For those who cannot attend our Annual Meeting in person, we provide a virtual shareholders meeting through which investors can view the meeting, submit questions, and vote online. A live webcast of the Annual Meeting, as well as a transcript and archived webcast after the meeting will be available on the Investor Relations website so the meeting is accessible to all our shareholders, no matter your location, availability, or format preference for accessing the meeting.

•  Director Video Series. We provide an opportunity for you to get to know our Board of Directors, and learn how we approach serving shareholders through ourdirector video series. We recently released two new installments featuring John Thompson and Padmasree Warrior.

Additional information about our shareholder engagement efforts can be found in the “Corporate Governance at Microsoft” section of the proxy.

LOGO

Governance enhancements

We routinely evaluate Microsoft’s governance practices to maintain strong Board accountability and shareholder rights, and transparent policies that enhance investor and public trust. On the ballot at our Annual Meeting is a proposed change to the Articles of Incorporation that would reduce the percentage of outstanding shares required for shareholders to call a special meeting to 15%. The Board believes reducing the percentage is in the best interests of our shareholders, and illustrates our commitment to governance best practices.

This action follows last year’sadoption of a “Proxy Access for Director Nominations” bylaw, which permits a shareholder or a group of up to 20 shareholders owning three percent or more of Microsoft’s outstanding shares continuously for at least three years, to have the ability to nominate two individuals or 20% of the Board’s seats (whichever is greater), provided the shareholders and nominees satisfy the requirements specified in the bylaws. We recently amended our proxy access bylaw to refine our approach based on perspectives offered by institutional shareholders over the past year.

The continuing evolution of pay at Microsoft

Our executive compensation program continues to evolve to better align with our business strategies and reward long-term business success.

iiLOGO


Through our ongoing shareholder engagement, we receive consistent feedback that our investors favor incentive compensation arrangements tied to specific performance measures that drive long-term performance and value creation. We agree, and have been refining our program over the past three years to develop a design that incorporates performance elements directly linked to achieving our three strategic ambitions – Reinvent Productivity and Business Processes, Build the Intelligent Cloud Platform, and Create More Personal Computing. Our fiscal year 2016 Incentive Plan awards for executive officers include significant elements tied to specific performance objectives intended to drive long-term performance. Beginning in 2017, 50% of the annual cash incentive will be tied to financial objectives, and the outcome will be determined formulaically using pre-established targets for financial performance (company-wide revenue and operating income).

Additional details can be found under Proposal 2: Advisory vote on named executive officer compensation.

Board composition and refreshment

We are committed to having our Board include a diverse range of perspectives and experiences. This year, our Board is more diverse than ever, with women and ethnic minorities holding five of 11 Board positions. While there is still more work to be done, we are pleased that our efforts have created a balanced Board with different viewpoints and backgrounds, deep expertise, and strong technology-specific knowledge. We look forward to building on this foundation as we continue to identify and attract new directors to help us advance our position as one of the world’s leading technology companies.

Corporate social responsibility

Microsoft’s corporate social responsibility commitments contribute long-term value to our business, our shareholders, and communities around the world. Achieving our mission to empower every person and every organization on the planet to achieve more requires that we be thoughtful about the impact of our own business practices and policies and our investments in communities. Knowing our decisions can affect our employees, customers, partners, shareholders, suppliers, and communities, we seek to ensure their perspectives are considered in ways that help us earn and maintain their trust. For more about Microsoft’s commitments and performance, please visit: http://www.microsoft.com/csr.

Earlier this year we introduced Microsoft Philanthropies to build on the foundation of Microsoft’s 30-plus years of giving, seeking new ways to achieve greater outcomes for a broader segment of the world’s population. Microsoft Philanthropies is investing Microsoft’s greatest assets to drive greater digital inclusion and empowerment of people who do not have access to technology and the opportunities it offers and enables.

One of our first initiatives is the donation of $1 billion in Microsoft cloud services to nonprofits and university researchers over the next three years. Our objective is to help recipients around the world obtain the access they need and deserve to pursue cutting-edge solutions to society’s most pressing problems. For more information about Microsoft Philanthropies, please visit:https://www.microsoft.com/about/philanthropies/.

Communicating with the Board

We deeply value the continued interest of and feedback from our shareholders, and are committed to maintaining our active dialogue with you to ensure a diversity of perspectives are thoughtfully considered. As we move closer to our Annual Meeting, we invite you to write us atAskBoard@microsoft.com about the Board of Directors or corporate governance at Microsoft.

 

Annual Meeting of Shareholders2016 PROXY STATEMENT  iii

The Annual Meeting of Shareholders of

Microsoft Corporation will be held at:

Meydenbauer Center

11100 NE 6th Street

Bellevue, Washington 98004

Admission requirements

See Part 1 – “Information about the meeting” for details on admission requirements to attend the Annual Meeting.


Thank you for the trust you place in us. We appreciate the opportunity to serve Microsoft on your behalf.

Sincerely,

LOGO

Bill Gates

LOGO

Sandra E. Peterson

LOGO

Teri L. List-Stoll

LOGO

Charles W. Scharf

LOGO

G. Mason Morfit

LOGO

John W. Stanton

LOGO

Satya Nadella

LOGO

John W. Thompson

LOGO

Charles H. Noski

LOGO

Padmasree Warrior

LOGO

Helmut Panke

 

ivLOGO

Proxy voting options


LOGO

Your vote is important!Notice of 2016 Annual Shareholders Meeting

Whether or not you expect to attend in person, we urge you to vote your shares by phone,

DateNovember 30, 2016
Time8:00 a.m. Pacific Time
PlaceMeydenbauer Center, 11100 NE 6th Street Bellevue, Washington 98004
Record dateSeptember 30, 2016. Only shareholders of record at the close of business on the record date are entitled to receive notice of, and to vote at, the Annual Meeting.
Proxy votingMake your vote count. Please vote your shares promptly to ensure the presence of a quorum at the Annual Meeting. Voting your shares now via the Internet, by telephone, or by signing, dating, and returning the enclosed proxy card or voting instruction form at your earliest convenience. This will ensure the presence of a quorum at the meeting. Promptly voting your shares will save us the expense and extra work of additional solicitation. Submitting your proxy now will not prevent you from voting your stock at the meeting if you desire to do so, as your vote by proxy is revocable at your option.

Voting by the Internet or telephone is fast and convenient, your vote is immediately confirmed and tabulated, and helps Microsoft reduce postage and proxy tabulation costs.

If you prefer, you can vote by mail by returning the enclosed proxy card or voting instruction form in the addressed, prepaid envelope provided.

Please do not return the enclosed paper ballot if you are voting via the Internet or by telephone.

Vote by Internet

www.proxyvote.com

24 hours a day / 7 days a week

Instructions:

1.Read the accompanying Proxy Statement.

2.Go to the following website: www.proxyvote.com

3.Have your proxy card or voting instruction form will save the expenses and extra work of additional solicitation. If you wish to vote by mail, we have enclosed an addressed envelope, postage prepaid if mailed in hand and follow the instructions. You can also register to receive all future shareholder communications electronically, insteadUnited States. Submitting your proxy now will not prevent you from voting your shares at the Annual Meeting, as your proxy is revocable at your option.
Items of in print. This means that the annual report, Proxy Statement, and other correspondence will be delivered to you viae-mail.
business

Vote by telephone

1.800.690.6903 via touch tone phone

toll-free 24 hours a day / 7 days a week

Instructions:

1.  Read

•  To elect the 11 director nominees named in this Proxy Statement

•  To approve, on a non-binding advisory basis, the compensation paid to our Named Executive Officers

•  To ratify the selection of Deloitte & Touche LLP as our independent auditor for fiscal year 2017

•  To approve an amendment to our Amended and Restated Articles of Incorporation

•  To approve a French Sub Plan under the 2001 Stock Plan

•  To consider and vote on two shareholder proposals described in the accompanying Proxy Statement.Statement, if properly presented at the Annual Meeting

•  To transact other business that may properly come before the Annual Meeting

Virtual meeting

You also may vote at the Annual Meeting via the Internet by visitingmicrosoft.onlineshareholdermeeting.com and following the instructions.

Admission to
meeting

Proof of share ownership will be required to enter the Annual Meeting.

See Part 7 – “Information about the meeting” for details.

 

2.
Call toll-free 1.800.690.6903.

Important notice regarding the availability of proxy materials for the Annual Meeting to be held on November 30, 2016.Our 2016 Proxy Statement and Annual Report to Shareholders are available atwww.microsoft.com/investor.

3.Have your proxy card or voting instruction form in hand and follow the instructions.

LOGO


October 7, 2013

Dear Shareholder:

You are cordially invited to attend the Annual Meeting of Shareholders of Microsoft Corporation, which will be held at Meydenbauer Center, 11100 NE 6th Street, Bellevue, Washington 98004, on November 19, 2013 at 8:00 a.m. Pacific Time. Doors open at 7:00 a.m. As we did last year, we will be featuring a Microsoft Store at our product showcase. This will give you the opportunity to experience Microsoft’s latest consumer products including the latest devices running the new Windows, Microsoft Surface, Xbox, and the latest Windows 8 Phones. Driving directions to Meydenbauer Center can be found on the last page of this document. Parking will be validated only for Meydenbauer Center garage. Parking is limited, so plan ahead if you are driving to the meeting.

The attached Notice of Annual Meeting of Shareholders and Proxy Statement contain details of the business to be conducted at the Annual Meeting.

Whether or not you attend the Annual Meeting, it is important that your shares be represented and voted at the meeting. Therefore, I urge you to promptly vote and submit your proxy via the Internet, by phone, or by signing, dating, and returning the enclosed proxy card in the enclosed envelope. If you attend the Annual Meeting, you will be able to vote in person, even if you have previously submitted your proxy.

This year’s shareholder question and answer session will include both live questions and questions submitted in advance. You may submit a question in advance by email to ASM@microsoft.com or through the Shareholder Forum available on the Investor Relations website; we will respond to as many inquiries as time allows.

We will provide a live webcast of the Annual Meeting from the Microsoft Investor Relations website atwww.microsoft.com/investor. This year we are also offering a virtual shareholder meeting through which you can view the meeting, submit questions and vote online. A transcript along with video and audio of the entire Annual Meeting will be available on the Investor Relations website after the meeting. We hope this will allow those of you who are unable to attend the meeting in person to hear Microsoft executives discuss the year’s results and our plans for the future. In addition, we make available at our Investor Relations website free of charge a variety of information for investors. Our goal is to maintain the Investor Relations website as a portal through which investors can easily find or navigate to pertinent information about us.

On behalfBy order of the Board of Directors I would like to express our appreciation for your continued investment in Microsoft. I look forward to greeting as many of our shareholders as possible.

Sincerely,

 

LOGO

LOGO

StevenJohn A. BallmerSeethoff

Chief Executive OfficerSecretary

Redmond, Washington

October 18, 2016

The use of cameras at the Annual Meeting is prohibited and they will not be allowed into the meeting or any other relatedadjacent areas, except by credentialed media. We realize that many mobile phones have built-in cameras; while these phones may be brought into the venue, the camera function may not be used at any time.

2016 PROXY STATEMENT  v


Proxy Statement table of contents

Proxy summary

   1  
  1  

 

 
 

 

Corporate governance
at Microsoft

 

  
  

    

Corporate governance principles and practices

   7  
      

Our corporate governance cycle promotes effective shareholder engagement

   7  
      

Our progressive corporate governance framework

   8  
      

We have an independent Chairman of the Board

   8  
      

Our Board is independent

   9  
      

We have independent Board committees with appropriate expertise

   9  
      

Shareholder rights

   9  
      

Our approach to risk oversight

   10  
      

Compensation accountability

   10  
      

Director orientation and continuing education

   10  
      

Annual Board and committee evaluations

   10  
      

Corporate social responsibility

   10  
      

Political contributions transparency

   11  
            

How to communicate with our Board

   11  
  2  

 

 

 

Board of Directors

 

  

    

Proposal 1: Election of Directors

   12  
      

Director selection and qualifications

   12  
      

Shareholder recommendations and nominations of director candidates

   14  
      

Our director nominees

   15  
      

Determining director independence

   20  
      

Director attendance

   21  
      

Board committees

   21  
      

Audit Committee

   21  
      

Compensation Committee

   22  
      

Governance and Nominating Committee

   23  
      

Regulatory and Public Policy Committee

   23  
      

Director compensation

   24  
      

Non-executive Chairman compensation

   25  
      

Director stock ownership policy aligns interests with
shareholder
s

   25  
            

Certain relationships and related transactions

   26  
  3  

 

 
 

 

Named executive
officer compensation

 

  
  

    

Proposal 2: Advisory vote on Named Executive Officer compensation

   27  
      

Statement in support

   27  
      

Compensation discussion and analysis

   29  
      

Section 1 – The continuing evolution of pay at Microsoft

   29  
      

Section 2 – Executive compensation overview

   34  
      

Section 3 – Fiscal year 2016 compensation decisions

   36  
      

Section 4 – Compensation design process for fiscal year 2016

   42  
      

Section 5 – Other compensation policies and information

   44  
       

Compensation Committee report

   47  
      

Fiscal year 2016 compensation tables

   47  
      

Summary compensation table

   47  
      

Grants of plan-based awards

   48  
      

Outstanding equity awards at June 30, 2016

   49  
      

Stock vested

   50  
      

Non-qualified deferred compensation

   50  
      

Equity compensation plan information

   51  
      

Compensation Committee interlocks and insider participation

   51  
      

Stock ownership information

   52  
      

Principal Shareholders

   53  
            

Section 16(a) – beneficial ownership reporting compliance

   53  

viLOGO


  4  

 

 
 

 

Audit Committee
matters

 

  
  

       

Proposal 3: Ratify Deloitte & Touche LLP as Independent Auditor for Fiscal Year 2017

   54  
      

Audit Committee report

   54  
      

Fees billed by Deloitte & Touche

   56  
      

Audit fees

   56  
      

Audit-related fees

   56  
      

Tax fees

   57  
      

All other fees

   57  
            

Policy on Audit Committee pre-approval of audit and permissible non-audit services of independent auditor

   57  
  5  

 

 
 

 

Other management
proposals

 

  
  

    

Proposal 4: Approve Amendment to Articles of Incorporation

   58  
      

ARTICLE VIII SPECIAL SHAREHOLDER MEETINGS

   58  
      

Proposal 5: Approve French Sub Plan under the 2001 Stock Plan

   59  
      

Material tax consequences

   59  
      

Description of the 2001 Stock Plan

   60  
            

Federal income tax consequences relating to the 2001 Stock Plan, as amended and restated

   62  
  6  

 

 
 

 

Shareholder
proposals

 

  
  

    

Proposal 6: Shareholder proposal No. 1

   65  
      

Proposal 7: Shareholder proposal No. 2

   68  
        
        
        
                  
  7  

 

 
 

 

Information about
the meeting

 

  
  

    

Proxy materials are available on the internet

   70  
      

Proof of ownership required for attending meeting in person

   70  
      

Participating in electronic meeting

   70  
      

Soliciting proxies

   71  
      

Householding

   71  
      

Election of directors

   71  
      

Voting procedures

   71  
      

Tabulation of votes

   71  
      

Majority vote standard for election of directors

   71  
      

Vote required; effect of abstentions and broker non-votes

   72  
      

Vote confidentiality

   72  
      

Where to find more proxy voting information

   73  
      

Where to find our corporate governance documents

   73  
      

Proposals by Shareholders for 2017 Annual meeting

   73  
            

Other business

   74  

Annex A — reconciliation of non-GAAP and GAAP financial measures

   75  

Annex B — French Sub Plan

   76  

Downtown Bellevue driving directions and parking

   79  

2016 PROXY STATEMENT  vii


Proxy summary

This summary highlights information contained elsewhere in this Proxy Statement. This summary does not contain all of the information you should consider. Please read the entire Proxy Statement carefully before voting.

Annual

Shareholders

Meeting

Record date

September 30, 2016

Voting

Shareholders as of the record date are entitled to vote. Each share of common stock of Microsoft Corporation (the “Company”) is entitled to one vote for each director nominee and one vote for each of the proposals to be voted on.

Meeting agenda

•  Elect 11 directors

•  Advisory vote on executive compensation

•  Ratify Deloitte & Touche LLP as our independent auditor for fiscal year 2017

•  Approve an amendment to our Amended and Restated Articles of Incorporation

•  Approve French Sub Plan under the 2001 Stock Plan

•  Consider and vote on two shareholder proposals described in the accompanying Proxy Statement, if properly presented at the Annual Meeting

•  Transact other business that may properly come before the meeting

LOGO

Date     November 30, 2016

Time    8:00 a.m. Pacific Time

Place   Meydenbauer Center

             11100NE 6th Street

             Bellevue,Washington

             98004

Voting matters and vote recommendation

Item

Board
recommends

Reasons for

recommendation

More

infor-
mation

  1.Election of 11 directors

LOGO

FOR

The Board and Governance and Nominating Committee believes the 11 Board candidates possess the skills, experience, and diversity to effectively monitor performance, provide oversight, and advise management on the Company’s long-term strategy.Page XX
2.

Advisory vote on

executive compensation
“say-on-pay”

LOGO

FOR

Our executive compensation programs demonstrate the continuing evolution of our pay for performance philosophy, and reflect the input of shareholders from our extensive outreach efforts.Page XX
3.Ratification of the selection of Deloitte & Touche LLP as our independent auditor for fiscal year 2017

LOGO

FOR

Based on the Audit Committee’s assessment of Deloitte & Touche’s qualifications and performance, it believes their retention for fiscal year 2017 is in the best interests of the Company.Page XX
4.Amendment to our Amended and Restated Articles of Incorporation

LOGO

FOR

Reducing shares needed to call a special shareholders meeting from 25% to 15% of outstanding shares advances shareholder rights and puts the Company in the mainstream of best practice.Page XX
5.French Sub Plan under the 2001 Stock Plan

LOGO

FOR

Providing tax-advantaged equity compensation to our French employees is required to offer market-competitive compensation.Page XX
6.Requesting certain proxy access bylaw amendments

LOGO

AGAINST

We have a robust and workable proxy access bylaw that reflects extensive feedback from our investors, and has terms that are widely embraced by companies adopting proxy access and widely accepted by institutional shareholders’ voting policies.Page XX
7.Restricting actions that impair the effectiveness of shareholder votes

LOGO

AGAINST

We provide our shareholders many rights protecting their vote. The proposal is too vague and does not ask us to take any specific action.Page XX


2016 PROXY STATEMENT  1


Vote in

advance of

the meeting

LOGO

Vote your shares at www.proxyvote.com.

Have your Notice of Internet Availability or proxy card in hand for the12-digit control number needed to vote.

LOGO

LOGO

Call toll-free number 1-800-690-6903

LOGO

Sign, date, and return the enclosed proxy

card or voting instruction form.

Vote in

person at

the meeting

LOGO

See Part 7 – “Informationabout the meeting”
for details on admission requirements to attend
the Annual Meeting.

LOGO

Our director nominees

See Part 2 – “Board of Directors” for more information.

The following table provides summary information about each director nominee. Each director is elected annually by a majority of votes cast.

Name

Occupation

     Director
since
     Other public
boards
  

Committee memberships

  Age    Independent      AC      CC      GN     RPP  

William H. Gates III

Co-Chair and Trustee,

Bill & Melinda Gates Foundation

  60  1981  No  1       

Teri L. List-Stoll

Former Executive Vice President and

CFO, DICK’S Sporting Goods, Inc.

  53  2014  Yes  1  

LOGO

 

    

LOGO

 

 

G. Mason Morfit

President, ValueAct Capital

  41  2014  Yes  0  

LOGO

 

  

LOGO

 

   

Satya Nadella

CEO, Microsoft

  49  2014  No  0       

Charles H. Noski

Former Vice Chairman,

Bank of America Corporation

  64  2003  Yes  2  

LOGO

 

LOGO

 

    

LOGO

 

 

Helmut Panke

Former Chairman of the

Board of Management, BMW

Bayerische Motoren Werke AG

  70  2003  Yes  1  

LOGO

 

     

LOGO

 

Sandra E. Peterson

Group Worldwide Chairman,

Johnson & Johnson

  57  2015  Yes  0       

 

LOGO

 

Charles W. Scharf

CEO, Visa, Inc.

  51  2014  Yes  1    

LOGO

 

  

LOGO

 

 

John W. Stanton

Chairman, Trilogy Partnerships

  61  2014  Yes  2    

LOGO

 

   

LOGO

 

John W. Thompson

Independent Chairman, Microsoft;

Former CEO, Virtual Instruments, Inc.

  67  2012  Yes  0      

LOGO

 

 

LOGO

 

Padmasree Warrior

U.S. CEO and global Chief Development Officer, NextEV

  55  2015  Yes  0    

 

LOGO

 

   

AC: Audit Committee

CC: Compensation Committee

GN: Governance and Nominating Committee

RPP: Regulatory and Public Policy Committee

LOGO   Chair

LOGO   Member

LOGO   Financial expert

2LOGO


Corporate governance highlights

See Part 1 – “Corporate governance at Microsoft” for more information.

Our directors

LOGOLOGOLOGO

Independent Board and Board committees

LOGO

  Independent Chairman of the Board; Chairman and CEO positions separate since 2000

  9 of 11director nomineesare independent

•  All committee members are independent

•  Independent directors meet in executive session at least quarterly

•  Our Board and committees conductannual evaluations

•  We haverobust director orientation and continuing education programs for directors

•  We are committed to Board refreshment. For balance between directors with deep knowledge of the Company and those with a fresh perspective,our average director tenure is 6.6 years

•  All Audit Committee members are financially literate and 3 are audit committee financial experts

•  Our Compensation Committee uses anindependent compensation consultant

Progressive shareholder rights

LOGO

•  Directors areelected by majority vote in uncontested elections

•  All directorselected annually

•  Our bylaws provide forproxy access by shareholders

•  We have aconfidentialvoting policy

•  If Proposal 4 is approved,15% of outstanding shares can call a special meeting

Vigorous shareholder engagement

LOGO
During fiscal year 2016, independent members of our Board and members of senior management conducted outreach to a cross-section ofshareholders owning 40% of our shares.

2016 PROXY STATEMENT  3


Executive compensation matters

See Part 3 – “Named executive officer compensation” for more information.

Our business performance

Executing on our three ambitions

We continued to advance our mission to empower every person and every organization on the planet to achieve more. We continued to cultivate a Microsoft culture in which people connect their individual energies and passions for technology to this mission. We achieved product development milestones, implemented organizational changes, and made strategic and tactical moves to support the three ambitions that support our strategy.

Our ambitions and achievements

LOGO

*Commercial cloud annualized revenue run rate is calculated by multiplying revenue for the last month of the quarter by twelve for Office 365 commercial, Azure, Dynamics Online, and other cloud properties.

In June 2016, we agreed to acquire LinkedIn for $26.2 billion. Our goal for this transaction is to create new experiences and new value for our customers by connecting the world’s leading professional cloud and professional network.

Financial results

We balanced investments in growth opportunities and innovation with ongoing financial discipline, with the following financial results.

GAAP

non-GAAP*

Revenue

$85.3 billion (down 9%)

$92.0 billion (down 2%)

Operating income

$20.2 billion (up 11%)

$27.9 billion (down 1%)

Net income

$16.8 billion (up 38%)

$22.3 billion (up 3%)

Diluted earnings per share

$2.10 (up 42%)

$2.79 (up 6%)

Total cash returned to shareholders

Increased 12% to $26.1 billion

One-year total shareholder return

19.1%

*See Annex A for a reconciliation of non-GAAP and GAAP financial measures. Percentages are year-over-year.

Revenue decreased $8.3 billion primarily due to the impact of the $6.6 billion net revenue deferral from Windows 10 and an unfavorable foreign currency impact of approximately $3.8 billion. Operating income increased $2.0 billion, mainly due to a decrease in impairment, integration, and restructuring expenses related to our phone business and lower sales and marketing expenses, offset in part by lower gross margin.

4LOGO


Strong long-term performance

Our total shareholder return (“TSR”), cash returned to shareholders, and annual revenue for the past three years have been strong, notwithstanding the impact of our business realignment on our fiscal year 2016 profitability.

LOGO

Note about

forward-looking statements

LOGO
This Proxy Statement includes estimates, projections and statements relating to our business plans, objectives and expected operating results that are “forward-looking statements” within the meaning of the Private Securities Litigation Reform Act of 1995, Section 27A of the Securities Act of 1933, and Section 21E of the Securities Exchange Act of 1934. Forward-looking statements may appear throughout this report, including this Proxy Summary and Part 3 – “Named executive officer compensation.” These forward-looking statements generally are identified by the words “believe,” “project,” “expect,” “anticipate,” “estimate,” “intend,” “strategy,” “future,” “opportunity,” “plan,” “may,” “should,” “will,” “would,” “will be,” “will continue,” “will likely result,” and similar expressions. Forward-looking statements are based on current expectations and assumptions that are subject to risks and uncertainties that may cause actual results to differ materially. We describe risks and uncertainties that could cause actual results and events to differ materially in “Risk Factors,” “Quantitative and Qualitative Disclosures about Market Risk,” and “Management’s Discussion and Analysis” sections of our Forms 10-K and 10-Q. We undertake no obligation to update or revise publicly any forward-looking statements, whether because of new information, future events, or otherwise.

2016 PROXY STATEMENT  5


Executive compensation advisory vote

Our Board of Directors recommends that shareholders vote to approve, on an advisory basis, the compensation paid to the Company’s named executive officers as described in this Proxy Statement (the “say-on-pay” vote), for the following reasons.

Pay for

performance

LOGO

The evolution of executive compensation for fiscal year 2016 and beyond.

Executing on our commitment to transform our executive pay program to include significant performance attributes, we increased the portion of total pay that is performance based and the portion of incentive pay that is quantitatively determined using pre-established metrics. Our fiscal year 2016 Executive Officer Incentive Plan awards for Mr. Nadella and his senior leadership team include stronger, explicit ties to specific long-term performance objectives that directly connect with achieving our three strategic ambitions. We introduced a structured framework for Mr. Nadella’s cash incentive award. We reduced the maximum award levels for the annual cash incentive and in 2017 for performance stock awards. In 2017, we will apply pre-established financial metrics to formulaically determine 50% of the annual cash incentive for all executive officers. These compensation changes respond to feedback we received through the say-on-pay vote and extensive shareholder engagement we conducted over the last year.

Fiscal year 2016 executive compensation.

At least 70% of target compensation for our Chief Executive Officer (“CEO”) and other named executive officers (collectively, the “Named Executives”) was equity-based, providing direct alignment with returns to shareholders and incentives to drive long-term business success. The annual cash incentive awards for our Named Executives ranged from 100% to 140% of target consistent with our business performance and returns to shareholders. Mr. Nadella’s cash incentive was determined based on his performance in four weighted categories as described in greater detail in Part 3 – “Named executive officer compensation”. There were no special awards.

Sound program

design

LOGO

We designed our executive officer compensation programs to attract, motivate, and retain the key executives who drive our success and industry leadership while considering individual and Company performance and alignment with the interests of long- term shareholders. We achieve our objectives through compensation that:

LOGO  provides a competitive total pay opportunity,

LOGO  consists primarily of stock-based compensation,

LOGO  a majority of pay is performance – based

LOGO  enhances retention through multi-year vesting of stock awards, and

LOGO  does not encourage unnecessary and excessive risk taking.

Best practices in

executive

compensation

LOGO
Our leading practices include:

LOGO  a clawback policy,

LOGO  an executive stock ownership policy,

LOGO  a policy prohibiting pledging and hedging ownership of Microsoft stock,

LOGO  executive-only perquisites or benefits limited to charitable giving match,

LOGO  no employment contracts or change in control protections, and

LOGO  no supplemental executive retirement programs.

6LOGO


LOGO

1. Corporate governance at Microsoft

Corporate governance principles and practices

Our corporate governance cycle promotes effective shareholder engagement

Microsoft believes that effective corporate governance should include regular, constructive conversations with our shareholders. We actively engage with our shareholders as part of our annual corporate governance cycle described below.

LOGO

We are transparent – Communicating governance policies and practices to all shareholders and other stakeholders is an important part of our commitment to transparency. With over 3.5 million Microsoft shareholders, using both direct dialogue and ‘one-to-many’ communications are necessary to reach all shareholders. To this end, during the past fiscal year Microsoft took the following steps to engage these communities.

We proactively engage with our shareholders – During fiscal year 2016, independent members of our Board and members of senior management conducted outreach to a cross-section of shareholders owning approximately 40% of our shares. Our CEO, Satya Nadella, remains committed to investing time with our shareholders to increase transparency and better understand their perspectives, including by participating in our quarterly earnings calls and other forums for communication.

Our director video series provides all stakeholders insight about our Board – We recently released two new installments of our director video series featuring interviews with members of our Board. The videos provide an informal opportunity for Microsoft’s directors to discuss their approach to serving as a director at Microsoft. The complete series can be viewed on Microsoft’s Investor Relations site atwww.microsoft.com/investor/CorporateGovernance/BoardOfDirectors/default.aspx.

Microsoft on the Issues blogs address our views on emerging governance topics – We make regular policy blog posts on Microsoft on the Issues. Blogs included a synopsis of our commitment to shareholder engagement, including the latest in the series of director interviews and other topics of importance including corporate social responsibility, privacy, cybersecurity, online safety, jobs, and education. We disseminated information posted on the Microsoft on the Issues blog via social media handles, including @MSFTIssues and @MSFTNews.

2016 PROXY STATEMENT  7


LOGO

Investor Relations website delivers extensive content about governance and corporate social responsibility – Our Investor Relations website provides in-depth information about our corporate governance and corporate social responsibility initiatives to our shareholders and other stakeholders.

Our progressive corporate governance framework

Corporate governance at Microsoft is designed to promote the long-term interests of our shareholders, maintain internal checks and balances, strengthen management accountability, engender public trust, and foster responsible decision making and accountability.

Our corporate governance framework is designed to ensure our Board has the necessary authority and practices in place to review and evaluate our business operations and to make decisions independent of management. Our goal is to align the interests of directors, management, and shareholders, and comply with or exceed the requirements of the NASDAQ Stock Market (“NASDAQ”) and applicable law. This framework establishes the practices our Board follows with respect to:

Board composition, director selection,

Board refreshment and succession planning,

independent Board leadership,

Board meetings and involvement of senior management,

CEO performance evaluation,

CEO and senior executive development and succession planning,

Board committees,

Board and committee evaluations,

shareholder engagement,

risk oversight, and

director compensation.

  Our corporate governance documents

  LOGOAmended and Restated Articles of Incorporation
  LOGOBylaws
  LOGOCorporate Governance Guidelines
  LOGODirector Independence Guidelines
  LOGOMicrosoft Finance Code of Professional Conduct
  LOGOMicrosoft Standards of Business Conduct
  LOGOAudit Committee Charter and Responsibilities Calendar
  LOGOCompensation Committee Charter
  LOGOGovernance and Nominating Committee Charter
  LOGORegulatory and Public Policy Committee Charter
  LOGOStock Ownership and Holding Requirements for Microsoft Corporation Executives
  LOGOExecutive Compensation Recovery Policy
  LOGOCompensation Consultant Independence Standards

These documents are all available athttp://aka.ms/policiesandguidelines.

We have an independent Chairman of the Board

John Thompson serves as independent Chairman of the Board. The roles of chairman and chief executive officer have been separate since 2000. The independent directors annually appoint our Chairman. As Chairman, Mr. Thompson leads the activities of the Board, including:

calling meetings of the Board and independent directors,

setting the agenda for Board meetings in consultation with the CEO and corporate secretary,

chairing executive sessions of the independent directors,

engaging with shareholders,

acting as an advisor to Mr. Nadella on strategic aspects of the CEO role with regular consultations on major developments and decisions likely to interest the Board, and

8LOGO


LOGO

performing the other duties specified in the Corporate Governance Guidelines or assigned by the Board.

Our Board believes its leadership structure effectively allocates authority, responsibility, and oversight between management and the independent members of our Board. It gives primary responsibility for the operational leadership and strategic direction of the Company to our CEO, while the Chairman facilitates our Board’s independent oversight of management, promotes communication between management and our Board, engages with shareholders, and leads our Board’s consideration of key governance matters. The Board believes its programs for overseeing risk would be effective under a variety of leadership frameworks and therefore do not materially affect how it structures its leadership.

Our Board is independent

Nine of eleven directors are independent – We are committed to maintaining a substantial majority of directors who are independent of the Company and management. Except for Satya Nadella, our CEO, and Bill Gates, all directors are independent.

Quarterly executive sessions of independent directors– At each quarterly Board meeting, time is set aside for the independent directors to meet in executive session without Company management present. Additional executive sessions are held as needed.

Independent compensation consultant – The compensation consultant retained by the Compensation Committee is independent of the Company and management as described in our Compensation Consultant Independence Standards.

We have independent Board committees with appropriate expertise

Committees are independent – Only independent directors are members of the Board’s committees.

Regularcommittee executive sessions of independent directors– At each regularly scheduled meeting, members of the Audit Committee, Compensation Committee, and Regulatory and Public Policy Committee meet in executive session. Additional executive sessions of all Board committees are held as needed.

Audit Committee financial sophistication and expertise– All members of the Audit Committee meet the NASDAQ listing standard of financial sophistication. Ms. List-Stoll, Mr. Noski, and Dr. Panke are “audit committee financial experts” under Securities and Exchange Commission (“SEC”) rules.

Shareholder rights

Majority voting – In an uncontested election, directors are elected by the majority of votes cast.

Annual elections – All directors are elected annually. Microsoft does not have a classified board.

Proxy access – We have a “Proxy Access for Director Nominations” bylaw, that permits eligible shareholders to nominate candidates for election to the Microsoft Board. Proxy access candidates will be included in the Company’s proxy statement and ballot. The proxy access bylaw provides that holders

of at least 3 percent of Microsoft’s outstanding shares held by up to 20 shareholdersholding the shares continuously for at least 3 years

can nominatetwo candidates or 20% of the Board, whichever is greater, for election at an annual shareholders meeting

Confidential voting – We have a confidential voting policy to protect the voting privacy of our individual shareholders.

Special meetings – If Proposal 4 is approved, holders of 15% of outstanding shares can call a special meeting.

2016 PROXY STATEMENT  9


LOGO

Our approach to risk oversight

Board – The Board directly oversees strategic risks to the Company and other risk areas not delegated to one of its committees.

Committees

Audit Committee

Compensation Committee

Regulatory and Public Policy Committee

Reviews and assesses the Company’s processes to manage financial reporting risk and to manage investment, tax, and other financial risks. It also reviews the Company’s policies for risk assessment and steps management has taken to control significant risks, except those delegated by the Board to other committees.

Oversees compensation programs and policies and their effect on risk taking by management.Oversees risks related to competition and antitrust, data privacy and cybersecurity, and workforce and immigration laws and regulations.

Management periodically reports to the Board or relevant committee, which provides guidance on risk assessment and mitigation. Each committee charged with risk oversight reports to the Board on those matters.

Compensation accountability

Stock ownership requirements – We have stock ownership policies for directors, executive officers, and other senior executives to promote a long-term perspective in managing the enterprise and to help align the interests of our shareholders, executives, and directors.

Compensation clawback – We have a strong ‘no-fault’ executive compensation recovery policy that applies to executive officers and our principal accounting officer.

Hedging and pledging prohibited – We prohibit our directors and executive officers from hedging their ownership of Microsoft stock, including trading in options, puts, calls, or other derivative instruments related to Company stock or debt. Directors and executive officers are prohibited from purchasing Microsoft stock on margin, borrowing against Microsoft stock held in a margin account, or pledging Microsoft stock as collateral for a loan.

Director orientation and continuing education

Board orientation – Our orientation programs familiarize new directors with Microsoft’s businesses, strategies, and policies, and assist new directors in developing the skills and knowledge required for their service on the Board of Directors.

Continuing education – Continuing education programs assist directors in maintaining skills and knowledge necessary or appropriate for the performance of their responsibilities. These programs may include internally developed materials and presentations, programs presented by third parties, and financial and administrative support to attend qualifying academic or other independent programs.

Annual Board and committee evaluations

Each year, our Board and its committees conduct evaluations to assess their effectiveness and adherence to the Corporate Governance Guidelines and committee charters, and to identify opportunities to improve Board and committee performance.

Board evaluation – The Governance and Nominating Committee conducts an annual evaluation of the performance of the Board and each of its members. The results are reported to the Board. The report includes an assessment of the Board’s compliance with the principles in the Corporate Governance Guidelines, and identification of areas in which the Board could improve its performance.

Committee evaluations – Each committee conducts an annual performance evaluation and reports the results to the Board. Each committee’s report includes an assessment of the committee’s compliance with the principles in the Corporate Governance Guidelines and the committee’s charter, as well as identification of areas in which the committee could improve its performance.

Corporate social responsibility

A key part of how Microsoft fulfills our mission to empower every person and every organization on the planet to achieve more is through the products and services we provide. Achieving our mission also requires a strong commitment to corporate social responsibility: to conduct our business in ways that are principled, transparent, and accountable to key stakeholders. We believe doing so generates long-term value for our business, our shareholders, and communities around the world.

10LOGO


LOGO

Microsoft’s corporate social responsibility commitments include the areas of accessibility, corporate governance, environmental sustainability, empowering our people, ethical business conduct, human rights, privacy, and responsible sourcing. In addition, through Microsoft Philanthropies, we are investing Microsoft’s assets – our technology, investments, voice, and people – to drive greater inclusion and empowerment of people who do not have access to technology and the opportunities it offers and enables.

Atwww.microsoft.com/csr we share a broad range of information on our policies, practices, and performance across all these areas and others, ranging from our carbon footprint to how we’ve responded to requests from law enforcement agencies for customer data. Ultimately, our goal is to meet the high standards we have for ourselves and to consistently earn the trust and confidence of the public, our customers, partners, employees, and shareholders.

Political contributions transparency

Microsoft recognizes the interest of U.S. public company shareholders in establishing greater transparency about corporate political contributions. We disclose our political contributions to support candidates and ballot measures and how certain of our trade association membership dues are used for political activities. As part of our commitment to transparency, we developed our Principles and Policies Guiding Microsoft Participation in Public Policy Process in the United States, which focus on ensuring compliance with applicable federal and state laws and are designed to go beyond compliance to implement what we consider leading practices in corporate accountability, transparency, integrity, and responsibility. The policy is available atwww.microsoft.com/politicalengagement.

How to communicate with our Board

We invite shareholders to contact the Board about corporate governance or matters related to the Board. Communications about these topics will be received and processed by management before being forwarded to the Board, a committee of the Board, or a director as designated in your message. Communications relating to other topics, including those that are primarily commercial in nature, will not be forwarded.

@AskBoard@microsoft.com
LOGO  

MSC 123/9999

Office of the Corporate Secretary

Microsoft Corporation

Notice of 2013 Annual Meeting of Shareholders

Date:November 19, 2013
Time:8:00 a.m. Pacific Time
Place:

Meydenbauer Center

11100 NE 6th Street

Bellevue, Washington 98004

Record date:September 13, 2013. Only shareholders of record at the close of business on the record date are entitled to receive notice of, and to vote at, the Annual Meeting.
Proxy voting:Important. Please vote your shares at your earliest convenience. This will ensure the presence of a quorum at the meeting. Promptly voting your shares via the Internet, by telephone, or by signing, dating, and returning the enclosed proxy card or voting instruction form will save the expenses and extra work of additional solicitation. If you wish to vote by mail, we have enclosed an addressed envelope, postage prepaid if mailed in the United States. Submitting your proxy now will not prevent you from voting your shares at the meeting, as your proxy is revocable at your option.
Items of business:

• To elect nine directors from among the nominees described in this Proxy Statement

• To approve material terms of the performance criteria under the Executive Officer Incentive Plan

• To approve, on a non-binding advisory basis, the compensation paid to our Named Executive Officers

• To ratify the selection of Deloitte & Touche LLP as our independent auditor for fiscal year 2014

• To transact other business that may properly come before the Annual Meeting

Virtual meeting:You may also vote at the meeting via the Internet by visitingwww.virtualshareholdermeeting.com/MSFT13 and following the instructions.

Important notice regarding the availability of proxy materials for the shareholder meeting to be held on November 19, 2013. Our Proxy Statement and Annual Report to Shareholders are available atwww.microsoft.com/investor.

By order of the Board of Directors

LOGO

Bradford L. Smith

Secretary

Redmond, Washington

October 7, 2013


Proxy summary

This summary highlights information contained elsewhere in this Proxy Statement. This summary does not contain all of the information you should consider, and you should read the entire Proxy Statement carefully before voting.

Annual Meeting of Shareholders

Date:November 19, 2013
Time:8:00 a.m. Pacific Time
Place:

Meydenbauer Center

11100 NE 6th Street

Bellevue, Washington 98004

Record date:September 13, 2013
Voting:Shareholders as of the record date are entitled to vote. Each share of common stock is entitled to one vote for each director nominee and one vote for each of the proposals to be voted on.
Admission to meeting:Proof of share ownership will be required to enter the Microsoft Annual Meeting – see Part 1 – “Information about the meeting” for details. Please follow the directions to Meydenbauer Center on the last page of this Proxy Statement.

Meeting agenda

Election of nine directors

Approve material terms of the performance criteria under the Executive Officer Incentive Plan

Advisory vote on executive compensation

Ratification of Deloitte & Touche LLP as our independent auditor for fiscal year 2014

Transact other business that may properly come before the meeting

Voting matters and vote recommendation

See Part 6 – “Proposals to be voted on at the meeting” for more information.

     MatterBoard vote recommendation
    Management proposals

Election of directors

For each director nominee

Approve material terms of the performance criteria under the Executive Officer Incentive Plan

For

Advisory vote on executive compensation

For

Ratification of Deloitte & Touche LLP as our independent auditor for fiscal year 2014

For

iProxy summary


Our director nominees

See Part 3 – “Board of Directors” for more information.

The following table provides summary information about each director nominee. Each director is elected annually by a majority of votes cast.

Name Age  

Director

since

  Occupation 

Inde-

 pendent 

 

Other

public

 boards 

 Committee memberships
      AC CC GN RPP
Steven A. Ballmer  57    2000   CEO, Microsoft  0    
Dina Dublon  60    2005   

Former CFO and EVP, JPMorgan

Chase & Co.

  2 F M  
William H. Gates III  57    1981   Chairman, Microsoft  1    
Maria M. Klawe  62    2009   President, Harvey Mudd College  1  M  M
Stephen J. Luczo  56    2012   CEO, Seagate Technology PLC  1 F C  
David F. Marquardt  64    1981   General Partner, August Capital  0   M 
Charles H. Noski  61    2003   Former Vice Chairman, Bank of America Corporation  2 C, F  M 
Helmut Panke  67    2003   Former Chairman of the Board of Management, BMW Bayerische Motoren Werke AG  3 F   C

John W.

Thompson

  64    2012   CEO, Virtual Instruments, Inc.  0   C M

ACAudit CommitteeCChair
CCCompensation CommitteeMMember
GNGovernance and Nominating CommitteeFFinancial expert
RPPRegulatory and Public Policy Committee

Attendance

Each director nominee is a current director and attended at least 75% of the aggregate of all fiscal year 2013 meetings of the Board and each committee on which he or she served.

Proxy summaryii


Executive compensation matters

See Part 4 – “Named Executive Officer compensation” and Part 6 – “Proposals to be voted on at the meeting” for more information.

Business highlights

Fiscal year performance results included:

$77.31 billion in revenue as adjusted,* an increase of 4% (GAAP revenue of $77.85 billion)

$26.96 billion in operating income as adjusted,* a decrease of 5% (GAAP operating income of $26.76 billion)

$2.62 diluted earnings per share as adjusted,* a decrease of 6% (GAAP diluted earnings per share of $2.58)

$22.4 billion in unearned revenue as of fiscal year end, a record amount

$12.3 billion returned to shareholders through dividends and stock buybacks

Slower than anticipated sales of Surface RT devices resulted in a price reduction to accelerate sales and a $900 million inventory charge

Server and Tools Business, Windows Division and Microsoft Business Division revenue grew 9%, 5%, and 3%, respectively

We also took significant steps in our evolution as a devices and services company.

In July 2013, we announced a company-wide realignment, as One Microsoft, involving a range of initiatives including consolidating development into fewer core engineering groups and further unifying our core technologies for greater efficiency.

In October 2012, we launched our new operating system, Windows 8 and on October 18, 2013 we will release to market the Windows 8.1 update.

We launched the Surface RT and Pro devices, significantly increased retail distribution of Surface in the second half of fiscal year 2013, and completed much of the work that led to the Surface 2 and Surface 2 Pro devices and accessories that will be available on October 22.

We released Office 365 for home use, offering enhancements including deeper integration of SkyDrive and Skype. As of the end of the fiscal year we had more than one million Office 365 Home Premium subscribers.

In November 2012, we launched the next version of our Windows Phone operating system, Windows Phone 8.

In September 2012, we launched Windows Server 2012 and Visual Studio 2012.

*See Annex A for a reconciliation of non-GAAP and GAAP measures presented.

Executive compensation advisory vote

Our Board of Directors recommends that shareholders vote to approve, on an advisory basis, the compensation paid to the Company’s Named Executive Officers, as described in this proxy statement for the following reasons.

Pay for performance

Our compensation program allows our Compensation Committee and Board to determine pay based on a comprehensive view of quantitative and qualitative factors designed to produce long-term business success. The correlation between our financial results and executive officer compensation awarded, as described in Part 4 – “Named Executive Officer compensation – Compensation discussion and analysis,” demonstrates the success of this approach.

Sound program design

We designed our executive officer compensation programs to attract, motivate, and retain the key executives who drive our success and industry leadership. Pay that reflects performance and alignment with the interests of long-term shareholders are key principles. We achieve our objectives through compensation that:

provides a competitive total pay opportunity,

consists primarily of stock-based compensation,

links a significant portion of total compensation to performance we believe will create long-term shareholder value,

differentiates rewards based on the executive officer’s contributions to business performance,

enhances retention by subjecting much of total compensation to multi-year vesting, and

does not encourage unnecessary and excessive risk taking.

iiiProxy summary


Best practices in executive compensation

Our compensation programs for our Named Executive Officers incentivize superior individual and business performance and do not reward inappropriate risk taking. Some of our leading practices include:

an executive compensation recovery policy,

an executive stock ownership policy,

a policy prohibiting pledging and hedging ownership of Microsoft stock,

no special perquisites or benefits,

no employment contracts or change in control protections, and

no supplemental executive or similar retirement programs.

Auditors

See Part 5 – “Audit Committee matters” for more information.

We ask that our shareholders ratify the selection of Deloitte & Touche LLP as our independent auditor for fiscal year 2014. Below is summary information about Deloitte & Touche’s fees for services provided in fiscal years 2013 and 2012.

Year ended June 30 2013  2012 

Audit fees

  $23,075,000    $23,133,000  

Audit related fees

  13,782,000    8,317,000  

Tax fees

  57,000    50,000  

All other fees

  410,000    12,000  

Total

  $37,324,000    $31,512,000  

2014 Annual Meeting

Shareholder proposals submitted for inclusion in our 2014 proxy statement pursuant to SEC Rule 14a-8 must be received by us no later than June 9, 2014.

Notice of shareholder proposals to be raised from the floor of the 2014 Annual Meeting of shareholders outside of SEC Rule 14a-8 must be delivered to us no earlier than July 22, 2014 and no later than August 21, 2014.

Note about forward-looking statements

Certain statements in this proxy statement, other than purely historical information, including estimates, projections, statements relating to our business plans, objectives and expected operating results, and the assumptions upon which those statements are based, are “forward-looking statements” within the meaning of the Private Securities Litigation Reform Act of 1995, Section 27A of the Securities Act of 1933 and Section 21E of the Securities Exchange Act of 1934. Forward-looking statements may appear throughout this report, including without limitation, this Proxy Summary and Part 4 – “Named Executive Officer compensation.” These forward-looking statements generally are identified by the words “believe,” “project,” “expect,” “anticipate,” “estimate,”

“intend,” “strategy,” “future,” “opportunity,” “plan,” “may,” “should,” “will,” “would,” “will be,” “will continue,” “will likely result,” and similar expressions. Forward-looking statements are based on current expectations and assumptions that are subject to risks and uncertainties which may cause actual results to differ materially from the forward-looking statements. A detailed discussion of risks and uncertainties that could cause actual results and events to differ materially from such forward-looking statements is included in the section titled “Risk Factors” of our Forms 10-K and 10-Q. We undertake no obligation to update or revise publicly any forward-looking statements, whether as a result of new information, future events, or otherwise.

Proxy summaryiv


Proxy Statement table of contents

vTable of contents


Annex A

Reconciliation of non-GAAP and GAAP Financial Measures

52
Driving directions and parking

Downtown Bellevue

Back Cover

Table of contentsvi


  Part 1

Information about

the meeting

This Proxy Statement was first mailed to shareholders on or about October 7, 2013. It is furnished in connection with the solicitation of proxies by the Board of Directors of Microsoft Corporation (“Microsoft” or “the Company”) to be voted at the Annual Meeting of Shareholders for the purposes set forth in the accompanying Notice of Annual Meeting of Shareholders. The Annual Meeting of Shareholders will be held at 8:00 a.m. Pacific Time on November 19, 2013 at Meydenbauer Center,

11100 NE 6th Street, Bellevue, Washington 98004. Shareholders who execute proxies retain the right to revoke them at any time before the shares are voted by proxy at the meeting. A shareholder may revoke a proxy by delivering a signed statement to our Corporate Secretary at or prior to the Annual Meeting or by timely executing and delivering, by Internet, telephone, mail, or in person at the Annual Meeting, another proxy dated as of a later date. Microsoft will pay the cost of solicitation of proxies.

Internet availability of proxy materials

We are furnishing proxy materials to our shareholders primarily via the Internet, instead of mailing printed copies of those materials to each shareholder. By doing so, we save costs and reduce the environmental impact of our Annual Meeting. On October 7, 2013, we mailed a Notice of Internet Availability of Proxy Materials to certain of our shareholders. The Notice contains instructions about how

to access our proxy materials and vote online or vote by telephone. If you would like to receive a paper copy of our proxy materials, please follow the instructions included in the Notice of Internet Availability of Proxy Materials. If you previously chose to receive our proxy materials electronically, you will continue to receive access to these materials via e-mail unless you elect otherwise.

Proof of ownership required for attending meeting in person

You are entitled to attend the Annual Meeting only if you are a shareholder as of the close of business on September 13, 2013, the record date, or hold a valid proxy for the meeting. In order to be admitted to the Annual Meeting, you must present proof of ownership of Microsoft stock on the record date. This can be:

a brokerage statement or letter from a bank or broker indicating ownership on September 13, 2013,

the Notice of Internet Availability of Proxy Materials,

a printout of the proxy distribution email (if you received your materials electronically),

a proxy card,

a voting instruction form, or

a legal proxy provided by your broker, bank or nominee.

Any holder of a proxy from a shareholder must present the proxy card, properly executed, and a copy of the proof of ownership. Shareholders and proxy holders must also present a form of photo identification such as a driver’s license. We will be unable to admit anyone who does not present identification or refuses to comply with our security procedures.

Participation in electronic meeting

You may also attend this year’s Annual Meeting of Shareholders via the Internet. The accompanying proxy materials include instructions on how to participate in the meeting and the means by which you may vote your shares of Company stock. To submit your questions

during the Annual Meeting, please log on towww.virtualshareholdermeeting.com/MSFT13. You will need to enter the 12-digit control number received with your Notice or Proxy to enter the meeting.

1Information about the meeting


Solicitation of proxies

The Board of Directors of Microsoft is soliciting the proxy accompanying this Proxy Statement. Proxies may be solicited by officers, directors, and employees of Microsoft, none of whom will receive any additional compensation for their services. Also, Phoenix Advisory Partners, LLC may solicit proxies at a cost we anticipate will not exceed $15,000. These solicitations may be made personally or by mail, facsimile, telephone, messenger, email, or the Internet. Microsoft will pay persons holding shares of common stock in their names or in the names of nominees, but not owning such shares beneficially, such

as brokerage houses, banks, and other fiduciaries, for the expense of forwarding solicitation materials to their principals. Microsoft will pay all proxy solicitation costs.

Shareholders of record at the close of business on September 13, 2013 will be entitled to vote at the meeting on the basis of one vote for each share held. On September 13, 2013, there were 8,360,743,755 shares of common stock outstanding, held of record by 119,361 shareholders.

Householding

To reduce costs and reduce the environmental impact of our Annual Meeting, a single proxy statement and annual report, along with individual proxy cards or individual Notices of Internet Availability, will be delivered in one envelope to certain shareholders having the same last name and address and to individuals with more than one account registered at our transfer agent with the same address, unless contrary instructions have been received from an affected shareholder. Shareholders participating in householding will continue to receive separate proxy

cards. If you are a registered shareholder and would like to enroll in this service or receive individual copies of this year’s and/or future proxy materials, please contact our transfer agent, American Stock Transfer & Trust Company, by mail at P.O. Box 2362, New York, NY 10272-2362, by phone at (800) 285-7772, option 1, or by email atmsft@amstock.com. If you are a beneficial shareholder, you may contact the broker or bank where you hold the account.

Election of directors

Nine directors are to be elected at the Annual Meeting to hold office until the next annual meeting of shareholders, and until their respective successors are elected and qualified. If, for any reason, the directors are not elected at an Annual Meeting, they may be elected at a special meeting of shareholders called for that purpose in the manner provided by the Bylaws of Microsoft Corporation (“Bylaws”). The accompanying proxy will be voted in favor of the nominees presented in Part 3 – “Board of Directors – Our director nominees” to serve as directors unless the

shareholder indicates to the contrary on the proxy. All the nominees are current directors.

The Board of Directors expects that each of the nominees will be available for election, but if any of them is unable to serve at the time the election occurs, the proxy will be voted for the election of another nominee designated by our Board.

Voting procedures

Tabulation of votes

Our independent election inspector, American Stock Transfer & Trust Company LLC, will tabulate votes cast by proxy or in person at the meeting. We expect to publish the final vote tabulation on our website,www.microsoft.com/investor/votingresults, within one

business day after the Annual Meeting. We will also report the results in a Form 8-K filed with the Securities and Exchange Commission (“SEC”) within four business days of the Annual Meeting.

Information about the meeting2


Majority vote standard for election of directors

In an uncontested election, each director will be elected by a vote of the majority of the votes cast. A majority of votes cast means the number of shares cast “for” a director’s election exceeds the number of votes cast “against” that director. We will not treat as cast any share (a) whose ballot is marked as withheld, (b) that is otherwise present at the meeting but for which there is an abstention, or (c) a share otherwise present at the meeting as to which a shareholder gives no authority or direction. In a contested election, the directors will be elected by a plurality of the votes cast, meaning the directors receiving the largest number of “for” votes will be elected.

A contested election is one in which:

as of the last day for giving notice of a shareholder nominee, a shareholder has nominated a candidate for director according to the requirements of our Bylaws and

as of the date that notice of the meeting is given, the Board of Directors considers that a shareholder candidacy has created a bona fide election contest.

In an uncontested election, a nominee who does not receive a majority vote will not be elected. Except as explained in the next paragraph, an incumbent director who is not elected because he or she does not receive a majority vote will continue to serve as a holdover director until the earliest of: (a) 90 days after the date on which the election inspector determines the voting results as to that director, (b) the date on which the Board of Directors appoints an individual to fill the office held by that director, or (c) the date of that director’s resignation.

The Board of Directors may fill any vacancy resulting from the non-election of a director as provided in our Bylaws.

The Governance and Nominating Committee will consider promptly whether to fill the office of a nominee who fails to receive a majority vote and make a recommendation to our Board about filling the office.

The Board of Directors will act on the Governance and Nominating Committee’s recommendation and within 90 days after certification of the shareholder vote will disclose publicly its decision.

Additional details about this process are specified in our Bylaws, which are available on our website atwww.microsoft.com/bylaws.

Vote required; effect of abstentions and broker non-votes

The shares of a shareholder whose ballot on any or all proposals is marked as “abstain” will be included in the number of shares present at the Annual Meeting to determine whether a quorum is present. If you are the beneficial owner of shares held by a broker or other custodian, you may instruct your broker how to vote your shares through the voting instruction form included with this Proxy Statement. If you wish to vote the shares you own beneficially at the meeting, you must first request and obtain a “legal proxy” from your broker or other custodian. If you choose not to provide instructions or a legal proxy, your shares are referred to as “uninstructed shares.” Whether your broker or custodian has the discretion to vote these shares on your behalf depends on the ballot item. The following table summarizes the votes required for passage of each proposal and the effect of abstentions and uninstructed shares held by brokers.

Brokers and custodians can no longer vote uninstructed shares on your behalf in director elections. For your vote to be counted, you must submit your voting instruction form to your broker or custodian.

   Proposal  

  number

Item

Votes required for

approval

AbstentionsUninstructed shares  
  1Election of directorsMajority of shares castNot votedNot voted
  2Performance criteria under the Executive Officer Incentive PlanMajority of shares castNot votedNot voted
  3Advisory vote on executive compensation (“Say on Pay”)Majority of shares castNot votedNot voted
  4Ratification of independent auditorMajority of shares castNot votedDiscretionary vote

3Information about the meeting


For purposes of our majority vote standard for uncontested director elections, the following will not be votes cast: (a) a share whose ballot is marked as withheld, (b) a share otherwise present at the meeting but for which there is an abstention, and (c) a share otherwise present at the meeting as to which a shareholder gives no authority or direction.

Vote confidentiality

We maintain the confidentiality of the votes of individual shareholders. Ballots, proxy forms, and voting instructions returned to brokerage firms, banks, and other holders of record are kept confidential. Only the proxy solicitor, the proxy tabulator, and the inspector of election have access to the ballots, proxy forms, and voting instructions. The proxy solicitor and the proxy tabulator will disclose information taken from the ballots, proxy forms, and voting instructions only if there is a proxy contest, if the

shareholder authorizes disclosure, to defend legal claims, or as otherwise required by law. If you write comments on your proxy card or ballot, management may learn how you voted in reviewing your comments.

Where to find more proxy voting information

The SEC website has a variety of information about the proxy voting process atwww.sec.gov/spotlight/proxymatters.shtml.

Contact the Microsoft Investor Relations department through our website atwww.microsoft.com/investor/contacts/default.aspx or by phone at 425.706.4400.

You may view our annual report and vote your shares atwww.proxyvote.com.

Contact the broker or bank through which you beneficially own your shares.

Other business

The Board of Directors does not intend to bring any other business before the Annual Meeting, and so far as is known to our Board, no matters are to be brought before the meeting other than as specified in the notice of meeting. In addition to the scheduled items of business, the meeting may consider other shareholder proposals and matters relating to the conduct of the meeting. As to any other business that may properly come before the meeting, proxies will be voted in accordance with the judgment of the persons voting such proxies.

Representatives of Deloitte & Touche LLP (“Deloitte & Touche”), independent auditor for Microsoft for fiscal year 2013 and the current fiscal year, will be present at the Annual Meeting, will have an opportunity to make a statement if they desire to do so, and will be available to respond to appropriate questions.

Information about the meeting4


  Part 2

Corporate governance

at Microsoft

Corporate governance principles and practices

Corporate governance at Microsoft is used to promote the long-term interests of our shareholders, as well as to maintain internal checks and balances, strengthen management accountability, engender public trust, and foster responsible decision making and accountability. We continue to strengthen existing governance practices and develop new policies that make us a better company.

Our Board of Directors periodically reviews evolving legal, regulatory, and best practice developments to determine those that will best serve the interests of our shareholders. Our Corporate Governance Guidelines were most recently updated in July 2013. Highlights of our corporate governance framework include:

Board independence

Seven of our nine directors are independent of the Company and management. We are committed to maintaining a substantial majority of independent directors.

At each quarterly meeting, time is set aside for the independent directors to meet in executive session without Company management present. Additional executive sessions may be held as needed.

Per the policy of the Compensation Committee, the compensation consultant retained by the Committee is independent of the Company and management.

Chief executive officer, chairman, and lead independent director

The roles of chairman and chief executive officer have been separate since 2000. Mr. Gates serves as Chairman and Mr. Ballmer serves as Chief Executive Officer (“CEO”).

Mr. Thompson serves as lead independent director. That role is described in this Part 2 under “Board and executive leadership.”

Board committee independence and expertise

Only independent directors are members of the Audit, Compensation, Governance and Nominating, and Regulatory and Public Policy Committees.

All members of the Audit Committee are “audit committee financial experts” under SEC rules.

Shareholder authority

We have a majority vote standard for director elections. In an uncontested election, directors will be elected by the majority of votes cast.

All directors are elected annually; Microsoft does not have a classified board.

We have a confidential voting policy to protect our shareholders’ voting privacy.

Shareholders representing 25% or more of outstanding shares can call a special shareholders meeting by following the procedural requirements in our Bylaws.

Compensation

We have an executive compensation recovery policy that applies to executive officers, including our principal accounting officer. This policy, along with other compensation practices that we believe reflect good governance, is described in greater detail in Part 4 – “Named Executive Officer compensation – Compensation discussion and analysis – Other compensation policies and information.”

Stock ownership

Our Board of Directors has adopted stock ownership policies for directors, executive officers, and other senior executives. The policies were established to promote a long-term perspective in managing the enterprise, and to help align the interests of our shareholders,

5Corporate governance at Microsoft


executives, and directors. For directors, a more complete description of the stock ownership policy appears in Part 3 – “Board of Directors – Director compensation.” For executive officers, a more complete description of the stock ownership and holding requirements appears in Part 4 – “Named Executive Officer compensation – Compensation discussion and analysis – Other compensation policies and information.”

Hedging and pledging policy

We prohibit our directors and executive officers from hedging their ownership of Microsoft stock, including trading in options, puts, calls, or other derivative instruments related to Company stock or debt.

Directors and executive officers are prohibited from purchasing Microsoft stock on margin, borrowing against Microsoft stock held in a margin account, or pledging Microsoft stock as collateral for a loan.

Director orientation and continuing education

The Governance and Nominating Committee and management are responsible for director orientation programs and for director continuing education programs to assist directors in maintaining skills and knowledge necessary or appropriate for the performance of their responsibilities.

Orientation programs are designed to familiarize new directors with Microsoft’s businesses, strategies, and policies and to assist new directors in developing the skills and knowledge required for their service on the Board of Directors.

Continuing education programs for directors may include a combination of internally developed materials and presentations, programs presented by third parties, and financial and administrative support for attendance at qualifying academic or other independent programs.

Risk oversight

The Board is responsible for overseeing risk management at the Company. The Board exercises direct oversight of strategic risks to the Company and other risk areas not delegated to one of its committees.

The Audit Committee reviews and assesses the Company’s processes to manage financial reporting risk and to manage investment, tax, and other financial risks. It also reviews the Company’s policies for risk assessment and steps management has taken to control significant risks, except those delegated by the Board to other committees.

The Compensation Committee oversees compensation programs and policies and their effect on risk taking by management.

The Regulatory and Public Policy Committee oversees operational risks including those related to business continuity, security, privacy, and competition law-related risks.

In each case, management periodically reports to the Board or relevant committee, which provides guidance on risk assessment and mitigation. Each committee charged with risk oversight reports up to the Board on those matters.

Political contributions

Microsoft recognizes the increasing interest of U.S. public company shareholders in establishing greater transparency about corporate political contributions. Microsoft discloses its political contributions to support candidates and ballot measures as well as how certain of our trade association membership dues are used for political activities. As part of our commitment to transparency, after the U.S. Supreme Court’s decision in theCitizens United case in 2010, Microsoft amended its Principles Guiding Microsoft Participation in the Political Process in the United States to clarify that Microsoft will not make independent political expenditures or electioneering communications as are permitted after the court’s decision. The policy is available atwww.microsoft.com/politicalengagement.

Corporate governance at Microsoft6


Corporate governance guidelines and committee charters

Our Corporate Governance Guidelines and the charters of the four standing committees of the Board of Directors describe our governance framework. The Corporate Governance Guidelines and charters are intended to ensure our Board has the necessary authority and practices in place to review and evaluate our business operations and to make decisions that are independent of management. Our Corporate Governance Guidelines also are intended to align the interests of directors and management with those of our shareholders, and comply with or exceed the requirements of the NASDAQ Stock Market (“NASDAQ”) and applicable law. They establish the practices our Board follows with respect to:

Board composition and member selection,

Board meetings and involvement of senior management,

chief executive officer performance evaluation,

management succession planning,

Board committees, and

director compensation.

Our Board annually conducts a self-evaluation to assess its adherence to the Corporate Governance Guidelines and committee charters and identify opportunities to improve Board performance. The Board periodically reviews our Corporate Governance Guidelines and committee charters and updates them as necessary to reflect changes in regulatory requirements and evolving oversight practices.

Microsoft corporate governance website

If you would like additional information about our corporate governance practices, you may view the following documents atwww.microsoft.com/investor/corporategovernance:

Corporate Governance Guidelines

Director Independence Guidelines

Audit Committee Charter and Responsibilities Calendar

Compensation Committee Charter

Governance and Nominating Committee Charter

Regulatory and Public Policy Committee Charter

Microsoft Finance Code of Professional Conduct

Microsoft Standards of Business Conduct

Stock Ownership and Holding Requirements for Microsoft Corporation Executives

Executive Compensation Recovery Policy

Compensation Consultant Independence Standards

Amended and Restated Articles of Incorporation

Bylaws

We will provide any of the foregoing information without charge upon written request to MSC 123/9999, Office of the Corporate Secretary, Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399.

Board and executive leadership

Since 2000, the roles of chairman and chief executive officer have been held separately. Mr. Gates serves as Chairman and Mr. Ballmer serves as Chief Executive Officer. The Board of Directors does not have a policy as to whether the chairman should be an independent director, an affiliated director, or a member of management. When the chairman is an affiliated director or a member of Company management, or when the independent directors determine that it is in the best interests of the Company, the independent directors will annually appoint a lead independent director.

Mr. Thompson has served as lead independent director since November 2012. The lead independent director coordinates the activities of the independent directors, may call meetings of the independent directors,

coordinates with the chief executive officer and corporate secretary to set the agenda for Board meetings, chairs executive sessions of the independent directors, is available for consultation with shareholders as appropriate, and performs the other duties specified in the Corporate Governance Guidelines or assigned from time to time by the Board.

Our Board believes its current leadership structure is appropriate because it effectively allocates authority, responsibility, and oversight between management and the independent members of our Board. It does this by giving primary responsibility for the operational leadership and strategic direction of the Company to

our chief executive officer, while enabling the lead independent director to facilitate our Board’s independent

7Corporate governance at Microsoft


oversight of management, promote communication between management and our Board, and support our Board’s consideration of key governance matters. The Board believes its programs for overseeing risk, as described in this Part 2 under “Risk oversight,” would be

effective under a variety of leadership frameworks and therefore do not materially affect its choice of structure. See “Shareholder communication with directors” in this Part 2 for information about how to communicate with the lead independent director.

Director independence

Our Corporate Governance Guidelines provide that a substantial majority of our directors will be independent. Our Board of Directors has adopted director independence guidelines to assist in determining each director’s independence. These guidelines are available on our website atwww.microsoft.com/investor/independenceguidelines. The guidelines either meet or exceed the independence requirements of NASDAQ. The guidelines identify categories of relationships the Board has determined would not affect a director’s independence, and therefore are not considered by the Board in determining director independence.

Under the director independence guidelines, the Board of Directors must affirmatively determine a director has no relationship that would interfere with the exercise of independent judgment in carrying out his or her responsibilities as a director. To facilitate this determination, annually each director completes a questionnaire that provides information about relationships that might affect the determination of independence. Management provides the Governance and Nominating Committee and our Board with relevant facts and circumstances of any relationship bearing on the independence of a director or nominee that is outside the categories permitted under the director independence guidelines.

Based on the review and recommendation by the Governance and Nominating Committee, the Board of Directors analyzed the independence of each director and determined that Messrs. Luczo, Marquardt, Noski, and Thompson, Ms. Dublon, and Drs. Panke and Klawe meet the standards of independence under our Corporate Governance Guidelines, the director independence

guidelines, and applicable NASDAQ listing standards, including that each member is free of any relationship that would interfere with his or her individual exercise of independent judgment. In making this determination, our Board considered that certain Board members have in the past and may in the future invest in investment funds of which Mr. Marquardt is a general partner or that are managed directly or indirectly by the firm of which Mr. Marquardt is a partner and that the Company may at times invest in businesses in which such funds have invested. The Board also considered the transactions in which the Company purchased software licenses and hardware devices for technology from Virtual Instruments, Inc. that enhances the performance and reliability of the Company’s storage area network resources. The Virtual Instruments solution offers unique functionality which we believe will provide a better return on investment compared to other alternatives evaluated by the Company. Mr. Thompson is the chief executive officer of and has a less-than-10% beneficial interest in Virtual Instruments. In fiscal year 2013, the Company made payments for this technology that were less than 5% of Virtual Instruments’ annual gross revenue. The purchases were negotiated at arms-length between the Virtual Instruments sales account team and the Microsoft business groups that sought to implement the technology. The process for evaluating the Virtual Instruments technology included a technical review by senior management independent of the affected business groups, which concluded that the technology provides unique diagnostic value for optimizing the performance of the storage area networks on which it is being deployed. The Company expects to purchase technology from Virtual Instruments in the future.

Shareholder communication with directors

Shareholders may contact an individual director, the lead independent director, our Board of Directors as a group, or a specified Board committee or group, including the non-employee directors as a group, by the following means.

Email:   AskBoard@microsoft.com

Mail:      MSC 123/9999

              Office of the Corporate Secretary

              Microsoft Corporation

              One Microsoft Way

              Redmond, WA 98052-6399

Each communication should specify the applicable addressee or addressees to be contacted. Management will initially receive and process communications before forwarding them to the addressee(s). We also may refer communications to other departments in Microsoft. We generally will not forward to the directors a communication that is primarily commercial in nature, relates to an improper or irrelevant topic, or requests general information about Microsoft.

Corporate governance at Microsoft8


Concerns about accounting or auditing matters or possible violations of our Standards of Business Conduct should be reported pursuant to the procedures outlined

in the Microsoft Standards of Business Conduct, which is available on our website atwww.microsoft.com/mscorp/legal/buscond.

Certain relationships and related transactions

We are a global devices and services company with extensive operations in the United States and many foreign countries. Every year we spend tens of billions of dollars for goods and services from third parties. We have approximately 99,000 employees and the authority to purchase goods and services is widely dispersed. Because of these far-reaching activities, there are transactions and business arrangements with businesses and other organizations in which one of our directors, executive officers, or nominees for director, or their immediate families, or a greater than 5% owner of our stock, may also be a director, executive officer, or investor, or have some other direct or indirect material interest. We will refer to these relationships generally as related-party transactions.

Related-party transactions have the potential to create actual or perceived conflicts of interest between Microsoft and its directors and executive officers or their immediate family members. The Audit Committee has established a written policy and procedures for review and approval of related-party transactions. If a related-party transaction subject to review directly or indirectly involves a member of the Audit Committee (or an immediate family member or domestic partner), the remaining Committee members will conduct the review. In evaluating a related-party transaction involving a director, executive officer, or their immediate family members, the Audit Committee considers, among other factors:

the goods or services provided by or to the related party,

the nature of the transaction and the costs to be incurred by Microsoft or payments to Microsoft,

the benefits associated with the transaction and whether comparable or alternative goods or services are available to Microsoft from unrelated parties,

the business advantage Microsoft would gain by engaging in the transaction,

the significance of the transaction to Microsoft and to the related party, and

management’s determination that the transaction is in the best interests of the Company.

To receive Audit Committee approval, a related-party transaction must have a Microsoft business purpose and be on terms that are fair and reasonable to Microsoft, and as favorable to the Company as would be available from non-related entities in comparable transactions. The Audit Committee also requires that the transaction meet the same Company standards that apply to comparable transactions with unaffiliated entities.

As in prior years, during fiscal year 2013 the Company engaged in business transactions with Corbis Corporation, a company that provides digitized images and production services. Mr. Gates is the sole shareholder of Corbis. Microsoft paid Corbis approximately $345,000 in fiscal year 2013 as licensing fees for digital images to be used in Microsoft’s products, services, and marketing materials. Those licenses were entered into at arm’s length, and are similar to license agreements Microsoft enters into from time to time with other providers of digital images. The terms of the Corbis transactions were established by Corbis and the business group at Microsoft seeking to use the digital images. We believe the terms were no less favorable to Microsoft than those offered by Corbis to other large customers. Corbis uses Microsoft software in its business, and paid approximately $288,000 in fiscal year 2013 for software and support under our standard licensing programs. Mr. Gates was not involved in negotiating these agreements or setting price or other terms, either on behalf of Microsoft or Corbis.

As described above in this part 2 under “Director Independence,” in fiscal year 2013 the Company paid Virtual Instruments approximately $2.3 million for software licenses and hardware devices for technology that enhances the performance and reliability of the Company’s storage area network resources. The purchases were negotiated at arms-length between the Virtual Instruments sales account team assigned to Microsoft and the business groups that wished to implement the technology. The technology was acquired on terms we believe are at least as favorable to Microsoft as those offered by Virtual Instruments to other large customers. The purchases were initiated before being submitted for Committee review but were reviewed before substantial performance proceeded. The policy contemplates advance notice of the transaction being given.

9Corporate governance at Microsoft


The Audit Committee has reviewed and approved these arrangements.

In addition, Mr. Gates has extensive personal holdings in private and public companies where he is not involved in management or daily operations. Microsoft may do business with these companies in the ordinary course.

Mr. Gates also owns several business entities that purchase technology consulting services from Microsoft. The business described in this paragraph is conducted at arm’s length on terms that are available to unrelated parties. The business is not material to Microsoft or Mr. Gates.

Section 16(a) – Beneficial ownership reporting compliance

Section 16(a) of the Securities Exchange Act of 1934 requires our directors, executive officers, and persons who own more than 10% of our common stock to file reports of their ownership and changes in ownership of our common stock with the SEC. Our employees prepare

these reports for our directors and executive officers using information obtained from them and from Microsoft’s records. We believe our executive officers met all applicable Section 16(a) filing requirements during fiscal year 2013.

Information regarding beneficial ownership of principal shareholders, directors, and management

The following table describes, as of September 13, 2013, the beneficial ownership of our common stock by all directors, our chief executive officer, our chief financial officer, our former chief financial officer, and the three other highest paid executive officers for fiscal year 2013, and our directors and all executive officers as a group.

In computing the number and percentage of shares beneficially owned by each person, we include any shares of common stock that could be acquired within 60 days of September 13, 2013 by the exercise of options or the vesting of stock awards. These shares, however, are not counted in computing the percentage ownership of any other person.

Beneficial ownership table

  Name  Amount and  nature of beneficial
ownership of common
shares as of  9/13/2013
1
   Percent  of
class
 

  William H. Gates III

   377,989,1652    4.52%  

  Steven A. Ballmer

   333,252,990     3.99%  

  Dina Dublon

   38,6093    *  

  Maria M. Klawe

   22,336     *  

  Stephen J. Luczo

   145,0824    *  

  David F. Marquardt

   677,6125    *  

  Charles H. Noski

   81,2926    *  

  Helmut Panke

   41,840     *  

  John W. Thompson

   5,151     *  

  Peter S. Klein

   400     *  

  Amy E. Hood

   71,1137    *  

  Kurt D. DelBene

   13,921     *  

  Satya Nadella

   113,666     *  

  B. Kevin Turner

   218,520     *  

  Executive Officers and Directors as a group (19 persons)

   714,362,9088    8.54%  

  BlackRock, Inc.
40 East 52
nd Street
New York, NY 10022

   468,957,4759    5.57%  

Corporate governance at Microsoft10


*Less than 1%

(1)Beneficial ownership represents sole voting and investment power.

(2)Excludes 424,816 shares held by Mr. Gates’ spouse, as to which he disclaims beneficial ownership.

(3)Includes 16,738 shares representing deferred stock.

(4)Includes 11,582 shares representing deferred stock.

(5)Includes an aggregate of 3,975 shares held in trusts for three of Mr. Marquardt’s children.

(6)Includes 69,112 shares representing deferred stock.

(7)Includes restricted stock units for 44,779 shares that will vest within 60 days of September 13, 2013 (“RSU shares”).

(8)Includes 97,432 shares representing deferred stock, 228,738 RSU shares, and 161,460 options to purchase Company stock exercisable within 60 days of September 13, 2013.

(9)All information about BlackRock, Inc. is based on a Schedule 13G filed with the SEC on February 11, 2013.

11Corporate governance at Microsoft


  Part 3

Board of Directors

Each member of our Board of Directors has been nominated for election at the Annual Meeting to hold office until the next annual meeting of shareholders. Information about their professional backgrounds, qualifications, and other board memberships follows. You can also view our video series featuring members of our Board atwww.microsoft.com/investor/board.

Director nominations and qualifications

The Governance and Nominating Committee annually reviews with the Board of Directors the applicable skills and characteristics required of Board nominees, considering current Board composition and Company circumstances. In making its recommendations to our Board, the Governance and Nominating Committee considers, among other things, the qualifications of individual director candidates. The Committee retains any search firms and approves payment of their fees.

The Governance and Nominating Committee works with our Board to determine the appropriate characteristics, skills, and experiences for the Board as a whole and its individual members with the objective of having a board with diverse backgrounds and experience in business, education, and public service. Characteristics expected of all directors include:

independence,

integrity,

high personal and professional ethics,

sound business judgment, and

the ability and willingness to commit sufficient time to the Board.

In evaluating the suitability of individual Board members, our Board takes into account many factors, including general understanding of marketing, finance, and other disciplines relevant to the success of a large publicly

traded company in today’s business environment; understanding of our business and technology; educational and professional background; personal accomplishment; and geographic, gender, age, and ethnic diversity. Our Board evaluates each individual in the context of the Board as a whole, with the objective of recommending a group that can best perpetuate the success of our business and represent shareholder interests through the exercise of sound judgment using its diversity of experience.

In determining whether to recommend a director for re-election, the Governance and Nominating Committee considers the director’s past attendance at meetings, participation in and contributions to the activities of the Board, and the results of the most recent Board self-evaluation.

The Governance and Nominating Committee assesses the effectiveness of its efforts to maintain an effective and diverse Board of Directors in the course of its regular responsibilities, which include annually

reporting to our Board on the performance and effectiveness of the Board,

presenting to our Board individuals recommended for election to the Board at the annual shareholders meeting, and

obtaining or performing an assessment of the Committee’s own performance.

Board of Directors12


The table below summarizes key qualifications, skills or attributes each of our directors possess that were most relevant to the decision to nominate him or her to serve on the Board of Directors. The lack of a mark does not mean the director does not possess that qualification of skill; rather a mark indicates a specific area of focus or expertise on which the Board relies most heavily. Each director’s bio below describes these qualifications and relevant experience in more detail.

   Experience, expertise

  or attribute

 Ballmer  Gates Dublon Klawe  Luczo  Marquardt  Noski  Panke  Thompson 

  Technology, devices and services

  Leadership

  Global business

  Financial

  Mergers and acquisitions

  Public company board service and governance

  Sales and marketing

  Research and academic

  Ethnic, gender, national or other diversity

Director candidates submitted by shareholders

The Governance and Nominating Committee will consider shareholder recommendations for candidates for the Board of Directors, using the same criteria described above. The name of any recommended candidate for director, together with a brief biographical sketch, a document indicating the candidate’s willingness to serve if elected, and evidence of the nominating shareholder’s

ownership of Company stock must be sent to the attention of MSC 123/9999, Office of the Corporate Secretary, Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399. A shareholder who wishes to nominate a candidate must follow the procedures described in Sections 1.3, 1.13, and 1.14 of our Bylaws.

13Board of Directors


Our director nominees

LOGO

Steven A. Ballmer

Age 57

Director since 2000

Mr. Ballmer has led several Microsoft divisions during the past 33 years, including operations, operating systems development, and sales and support. In July 1998, he was promoted to President, a role that gave him day-to-day responsibility for running Microsoft. He was named Microsoft’s Chief Executive Officer in January 2000, assuming full management responsibility for the Company. In August 2013 Mr. Ballmer announced that he would be retiring as Chief Executive Officer of Microsoft within the next 12 months.

Public company directorships in the last five years:

Microsoft Corporation

One Microsoft Way

Redmond, WA 98052-6399

Concerns about accounting or auditing matters or possible violations of our Standards of Business Conduct should be reported under the procedures outlined in the Microsoft Standards of Business Conduct, which is available on our website athttp://aka.ms/buscond.

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2. Board of Directors

Qualifications:Proposal 1:

Mr. BallmerElection of directors

The Board has deep knowledgenominated 11 directors for election at the Annual Meeting to hold office until the 2017 Annual Meeting. The Governance and Nominating Committee has evaluated and recommended the nominees in accordance with its charter and our Corporate Governance Guidelines. For additional information about the nominees and their qualifications, please see Part 2 – “Board of Directors – Director selection and qualifications” You can also view our video series featuring members of our Board atwww.microsoft.com/investor/board.

Each director will be elected by a vote of the Company’s history, strategies, technologies, and culture. Mr. Ballmer has been the driving force behind the strategies and operational excellence that resulted in revenue tripling and operating income more than doubling since he became Chief Executive Officer in 2000. His leadership of diverse business units and functions before becoming Chief Executive Officer gives Mr. Ballmer powerful insight into the product development, marketing, finance, and operations aspectsmajority of the Company. During his tenure Mr. Ballmer has demonstratedvotes cast, meaning that the valuenumber of diversificationshares cast “for” a director’s election exceeds the number of the company’s business lines as he grew thirteen additional businesses to more than $1 billion in revenues. He also led our expansion globally with international revenues growing from 32% to 47% of total annual revenues from 2000 to the present.votes cast “against” that director.

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Our Board of Directors recommends a vote FOR the election to the Board of each of the following nominees:

 

Name

 

  

 

Age

 

  

 

Director since

 

  

 

Occupation

 

 

William H. Gates III

 

  60  1981  

Co-Chair and Trustee, Bill & Melinda Gates Foundation

 

Teri L. List-Stoll

 

  53  2014  

Former Executive Vice President and CFO, DICK’S Sporting Goods, Inc.

 

G. Mason Morfit

 

  41  2014  

President, ValueAct Capital

 

Satya Nadella

 

  49  2014  

CEO, Microsoft

 

Charles H. Noski

 

  64  2003  

Former Vice Chairman, Bank of America Corporation

 

Helmut Panke

 

  

 

70

  

 

2003

  

 

Former Chairman of the Board of Management, BMW Bayerische Motoren Werke AG

 

 

Sandra E. Peterson

 

  57  2015  

Group Worldwide Chairman, Johnson & Johnson

 

Charles W. Scharf

 

  51  2014  

CEO, Visa, Inc.

 

John W. Stanton

 

  61  2014  

Chairman, Trilogy Partnerships

 

John W. Thompson

 

  67  2012  

Independent Chairman, Microsoft; Former CEO, Virtual Instruments, Inc.

 

Padmasree Warrior

 

  55  2015  

U.S. CEO and global Chief Development Officer, NextEV

Director selection and qualifications

How we select Board members

Shareholders elect all Board members annually. The Governance and Nominating Committee recommends to the Board director candidates for nomination and election at the annual shareholders meeting or for appointment to fill vacancies. The Governance and Nominating Committee annually reviews with the Board the skills and characteristics required of Board nominees, considering current Board composition and Company circumstances. In making its recommendations to our Board, the Governance and Nominating Committee considers the qualifications of individual director candidates applying the Board membership criteria described below. The Governance and Nominating Committee retains any search firm involved in identifying potential candidates and approves their fees.

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William H. Gates III

Age 57


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Board membership criteria

The Governance and Nominating Committee works with our Board to determine the characteristics, skills, and experiences for the Board as a whole and its individual members with the objective of having a Board with diverse backgrounds and experience in business, education, and public service. Characteristics expected of all directors include

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In evaluating the suitability of individual Board members, our Board considers many factors, including general understanding of marketing, finance, and other disciplines relevant to the success of a large, publicly traded company in today’s business environment; understanding of our business and technology; educational and professional background; personal accomplishment; and geographic, gender, age, and ethnic diversity. The Board is committed to actively seeking highly qualified women and individuals from minority groups to include in the pool from which new candidates are selected. The Board’s objective is to recommend a group that can best perpetuate the success of our business and represent shareholder interests through the exercise of sound judgment using its diversity of experience and perspectives.

In determining whether to recommend a director for re-election, the Governance and Nominating Committee considers the director’s past attendance at meetings, participation in and contributions to the activities of the Board, and the results of the most recent Board evaluation.

The Governance and Nominating Committee assesses its efforts to maintain an effective and diverse Board of Directors in the course of its regular responsibilities, which include annually

reporting to our Board on the performance and effectiveness of the Board,

presenting to our Board individuals recommended for election to the Board at the annual meeting, and

assessing the Governance and Nominating Committee’s own performance.

The Governance and Nominating Committee also works with the full Board to regularly evaluate Board composition to assess whether directors should be added in view of director departures, the number of directors needed to fulfill the Board’s responsibilities under the Corporate Governance Guidelines and committee charters, and the skills and capabilities that are relevant to the Board’s work and the Company’s strategy.

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Shareholders previously elected all current Board members. The table below summarizes key qualifications, skills, and attributes most relevant to the decision to nominate candidates to serve on the Board of Directors. A mark indicates a specific area of focus or expertise on which the Board relies most. The lack of a mark does not mean the director does not possess that qualification or skill. Director biographies below describe each director’s qualifications and relevant experience in more detail.

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Director since 1981

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Shareholder recommendations and nominations of director candidates

Shareholder recommendations

The Governance and Nominating Committee considers shareholder recommendations for candidates for the Board of Directors using the same criteria described above. The name of any recommended candidate for director, together with a brief biographical sketch, a document indicating the candidate’s willingness to serve if elected, and evidence of the nominating shareholder’s ownership of Company stock must be sent to the attention of MSC 123/9999, Office of the Corporate Secretary, Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399.

Shareholder nominations

As described in Part 1 – “Corporate governance at Microsoft – Shareholder rights,” our Bylaws provide for proxy access shareholder nominations of director candidates. A shareholder who wishes to formally nominate a candidate must follow the procedures described in Article 1 of our Bylaws.

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Our director nominees

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Age: 60 |Director since: 1981 |Microsoft Committees: None

Other Public Company Directorships: Berkshire Hathaway Inc.

Summary:Mr. Gates, a cofounderco-founder of Microsoft, has served as Chairman sincefrom our incorporation in 1981.1981 until 2014. He currently acts as a Technical Advisor to Mr. Nadella on key development projects. Mr. Gates retired as an employee in July 2008, but continues to serve as an advisor on key development projects.2008. Mr. Gates served as Chief Software Architect from January 2000 until June 2006, when he announced his two-year plan forto transition out of a day-to-day full-time employee role. Mr. Gates served as our Chief Executive Officer from 1981 until January 2000, when he resigned as Chief Executive Officer and assumed the position of Chief Software Architect. As co-chair of the Bill & Melinda Gates Foundation, Mr. Gates shapes and approves grant-making strategies, advocates for the foundation’s issues, and helps set the overall direction of the organization.

Public company directorships in the last five years:

•Microsoft Corporation

•Berkshire Hathaway Inc.

Qualifications:

As a founder of Microsoft, Mr. GatesGates’ insight and his vision for personal computing have been central to the success of Microsoft and the software industry. He has unparalleled knowledge of the Company’s history, strategies, technologies, and culture and is considered a technology visionary.technologies. As Chairman and Chief Executive Officer of the Company from its incorporation in 1981 to 2000, he grew Microsoft from a fledgling business into the world’s leading software company, in the process creating one of the world’s most prolific sources of innovation and powerful brands. As Chief Software Architect from 2000 to 2006, and through 2008 when he retired as an employee of Microsoft, Mr. Gates set in motion many of the technological and strategic programs that animateare a core part of the Company today.Company. He continues to provide technical and strategic input towards our mission to empower every person and every organization on our continuing evolution as a devices and services company.the planet to achieve more. His work overseeing the Bill and Melinda Gates Foundation provides global insights relevant to the Company’s current and future business opportunities and a keen appreciation of stakeholder interests.

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Dina Dublon

Age 60

 

Director since 2005

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Age: 53 |Director since: 2014 |Microsoft Committees: Audit, Governance and Nominating

Other Public Company Directorships: Danaher Corporation

Summary:Ms. Dublon served on the faculty of the Harvard Business School during the 2011-12 academic year. From December 1998 until her retirement in September 2004, Ms. DublonList-Stoll served as Executive Vice President and Chief Financial Officer of JPMorgan Chase & Co. PriorDICK’S Sporting Goods, Inc. from August 2015 to being named Chief Financial Officer,September 2016, where she held numerous positions at JPMorgan Chase & Co.,was responsible for finance and legal activities, including Corporate Treasurer, Managing Director of the Financial Institutions Division,financial planning and head of asset liability management.analysis, accounting, treasury, taxes, internal audit, compliance, acquisitions and divestitures, and investor relations. From December 2013 to March 2015, Ms. Dublon joined Chemical Bank’s capital markets group as a trainee on the trading floor in 1981. Before joining Chemical Bank, Ms. Dublon worked for the Harvard Business School and Bank Hapoalim in Israel. Born in Brazil, Ms. Dublon holds a B.A. in economics and mathematics from the Hebrew University in Jerusalem and an M.S. from the Business School at Carnegie Mellon University.

Public company directorships in the last five years:

•Microsoft Corporation

•PepsiCo, Inc.

•Accenture Ltd.

Qualifications:

Ms. Dublon’s distinguished career in the financial services industry culminated in her serviceList-Stoll served as Executive Vice President and Chief Financial Officer of JPMorgan Chase & Co. This experience at a major financial services firm gives her a keen grasp of how to deploy a global corporation’s assetsfor Kraft Foods Group, and optimize its capital structure. She is expert in financial and accounting matters and the operation of public capital markets. Her extensive public company board experience with major global corporations includes servicethen as a member or chair of board compensation,senior advisor through May 2015. As CFO, she led Kraft’s finance, information services, and business process excellence organizations and was responsible for financial planning, financial accounting and reporting, internal audit, treasury, tax, acquisitions and finance committees. Through her tenure on the boards of Accenturedivestitures, and PepsiCo, she understands how to take advantage of strategic opportunitiesinvestor relations. Ms. List-Stoll joined Kraft in business technology and retail sectors that are critical for Microsoft’s success. Ms. Dublon also brings an important perspective gained from her significant experience working with non-profit organizations focusing on women’s issues and initiatives.

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Maria M. Klawe, Ph.D.

Age 62

Director since 2009

Since 2006, Dr. Klawe has been President of Harvey Mudd College, a private liberal arts college in Claremont, California that focuses on engineering, science, and mathematics. Dr. Klawe served as Dean of Engineering and a Professor of Computer Science at Princeton University from 2003 to 2006, and held several positions at the University of British Columbia from 1988 to 2002 including Dean of Science, Vice President of Student and Academic Services, and head of the Department of Computer Science. She has also worked at IBM Research in California, the University of Toronto, and Oakland University.

Public company directorships in the last five years:

•Microsoft Corporation

•Broadcom Corporation

Qualifications:

As a distinguished technologist and academic leader in the field of computer science and mathematics, Dr. Klawe brings a unique perspective to the Microsoft Board of Directors. She understands the basic science that underlies our technologies, the research and development process, and the interests and needs of the academic institutions and students that feed our talent pipeline. These same institutions are also a major consumer of our products and services as they incubate future generations of innovation. Her extensive leadership background at several renowned colleges and universities gives her experience with the many operational and administrative challenges that complex organizations face.

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Stephen J. Luczo

Age 56

Director since 2012

Mr. Luczo has been a director of Seagate Technology PLC (“Seagate”), since 2000, and has served as President and Chief Executive Officer of Seagate since January 2009. He joined Seagate in 1993September 2013 as Senior Vice President of Corporate Development. In 1997, heleading the business unit finance teams. Prior to Kraft, Ms. List-Stoll was promoted toat Procter & Gamble (“P&G”) for nearly 20 years, where she last served as Senior Vice President and Chief Operating Officer at Seagate Technology, Inc.,Treasurer. Ms. List-Stoll started with P&G in 1994 and was promotedheld finance leadership roles across a diverse range of areas including business unit management, supply chain, sales, accounting, and financial planning and analysis. From 1991 to Chief Executive Officer in 1998. He was appointed chairman of the board in 2002. He resigned his position as Chief Executive Officer in 2004, but retained his position as chairman of the board. From 2006 to 2009, he1993, Ms. List-Stoll was a private investor. He rejoined Seagate as President and Chief Executive Officer in January 2009.fellow with the Financial Accounting Standards Board (“FASB”). Prior to joining Seagate, Mr. Luczo was senior managing director of the global technology group of an investment banking firm.

Public company directorships in the last five years:her fellowship at FASB, she spent six years at Deloitte & Touche, providing financial counsel to large multinational companies.

 

•Microsoft Corporation

•Seagate Technology PLC

Qualifications:

As President and Chief Executive Officer of Seagate, a global leader in hard disk drives and storage solutions, Mr. Luczo brings substantial leadership experience in the field of hardware design and manufacturing, and cloud storage for consumers and enterprises. Mr. Luczo has direct responsibility for Seagate’s strategy and operations, and his capabilities include executive leadership, global commerce and knowledge of competitive strategy, technology and competition. With his early career based in investment banking, Mr. Luczo also Ms. List-Stoll brings to the Board significant mergers and acquisitions and financial experience related to business and financial issues facing large companies.

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David F. Marquardt

Age 64

Director since 1981

Mr. Marquardt is a founding general partner of August Capital, a venture capital firm formed in 1995, and has been a general partner of various Technology Venture Investors entities, which are private venture capital limited partnerships, since 1980. These partnerships have investedexpertise, having spent her professional career in a widebroad range of startupfinance and growth technology companies. In additionaccounting roles. She has exceptional financial and operational experience from her two decades in consumer goods and retail industries. As Executive Vice President and Chief Financial Officer for DICK’S Sporting Goods and in her previous roles at Kraft Foods Group and P&G, Ms. List-Stoll has a proven record of accomplishment leading diverse and complex financial functions, providing an understanding of complex financial management and accounting matters similar to his publicthose Microsoft faces. Her experience involving business unit management, supply chain, and sales at a major consumer products company board service, Mr. Marquardt also serves onprovides valuable insights into the boards of various privately-held companies.

Public company directorships in the last five years:Company’s consumer opportunities.

 

•Microsoft Corporation

•Openlane, Inc. (former)

•Seagate Technology PLC
(former)

  

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Mr. Marquardt has a long, successful career in venture capital focusing on the technology industry. He has significant experience in the operation of public

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  Mergers and private capital markets. As evidenced by his early investment in Microsoft, Sun Microsystems, Inc., Seagate Technology PLC,

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  Sales and growth companies over three decades, Mr. Marquardt understands how innovation is translated into business success. As an original venture investor in Microsoft and long-time director, he provides unique historical perspective based on his extensive knowledge of both the Company’s business and history. The breadth and depth of Mr. Marquardt’s knowledge about software and hardware business drawn from his diverse experience as a board member and investor in numerous public and private technology companies is a significant asset to the Company.marketing

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Age: 41 |Director since: 2014 |Microsoft Committees: Audit, Compensation

Other Public Company Directorships: None

Former Public Company Directorships Held in the Past Five Years: C.R. Bard, Inc., Valeant Pharmaceuticals International, Inc.

Summary: Mr. Morfit is the President of ValueAct Capital, a significant Microsoft shareholder. He has been a partner of ValueAct Capital Management, L.P. since 2004 and was an associate with ValueAct Capital from January 2001 to December 2002. Prior to joining ValueAct Capital, Mr. Morfit worked in equity research for Credit Suisse First Boston from 1999 to 2000. He has a B.A. from Princeton University, and is a former CFA charter holder.

Qualifications: Mr. Morfit is a seasoned investor involved in strategic planning for other public and private companies, including companies involved in significant periods of transition. His experience on the audit, governance, and compensation committees of other public companies positions him to be a valuable and versatile asset in a variety of contexts and committee roles. Mr. Morfit has substantial experience in analyzing financial statements and capital allocation decisions.

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Age: 49 |Director since: 2014 |Microsoft Committees: None

Other Public Company Directorships: None

Former Public Company Directorships Held in the Past Five Years: Riverbed Technology, Inc.

Summary: Mr. Nadella was appointed Chief Executive Officer and a Director in February 2014. He served as Executive Vice President, Cloud and Enterprise from July 2013 to February 2014. From 2011 to 2013, Mr. Nadella served as President, Server and Tools. From 2009 to 2011, he was Senior Vice President, Online Services Division. From 2008 to 2009, he was Senior Vice President, Search, Portal and Advertising. Since joining Microsoft in 1992, Mr. Nadella’s roles also included Vice President of the Business Division.

Qualifications: Mr. Nadella is a proven leader with masterful engineering skills, business vision, and the ability to bring people together. His understanding of how technology will be used and experienced around the world enables him to lead us through our next chapter of innovation and growth. Mr. Nadella’s two-decade history with Microsoft gives him deep insight into our culture, operations, and strategic direction. He spearheaded major strategy and technical shifts across the Company’s products and services, most notably our move to the cloud and the development of one of the largest cloud infrastructures in the world supporting Bing, Xbox, Office 365, Dynamics 365, and other services. This experience is fundamental to the Company’s current strategic direction. The business groups he managed delivered strong, consistent growth, outperforming the market and taking share from competitors, demonstrating his ability to translate vision into business results.

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Charles H. Noski

Age 61


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Director since 2003

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Age: 64 |Director since: 2003 |Microsoft Committees: Audit (Chair), Governance and Nominating

Other Public Company Directorships: Avon Products, Inc., The Priceline Group Inc.

Former Public Company Directorships Held in the Past Five Years: Avery Dennison Corporation

Summary:Mr. Noski served as Vice Chairman of Bank of America Corporation from June 2011 until September 2012. From May 2010 through June 2011, he served as Executive Vice President and Chief Financial Officer of Bank of America Corporation. From 2003 to 2005, Mr. Noskihe served as Corporate Vice President and Chief Financial Officer of Northrop Grumman Corporation and served as a director from 2002 to 2005. Mr. Noski joined AT&T in 1999 as Senior Executive Vice President and Chief Financial Officer and was named Vice Chairman of AT&T’s board of directors in 2002. Mr. Noski retired from AT&T upon completion of its restructuring in November 2002. Prior to joining AT&T, Mr. Noski was President, Chief Operating Officer, and a member of the board of directors of Hughes Electronics Corporation, a publicly traded subsidiary of General Motors Corporation in the satellite and wireless communications business. He is Chairman of the Board of Trustees of the Financial Accounting Standards Advisory Council of the FASB,Foundation, a member of the AICPA and FEI, and a past member of the Standing Advisory Group of the PCAOB.

Public company directorships inPCAOB, and a director of the last five years:National Association of Corporate Directors.

 

•Microsoft Corporation

•Avery Dennison Corporation

•Avon Products, Inc.

•Morgan Stanley (former)

•Air Products and Chemicals, Inc. (former)

•Automatic Data Processing, Inc. (former)

•Merrill Lynch & Co. (wholly-owned subsidiary of Bank of America Corporation) (former)

Qualifications:

With his extensive background in finance, accounting, risk, capital markets, and business operations, Mr. Noski has a unique portfolio of business skills. He has served as a senior executive officer or head of a business unit of a major public company in a variety of contexts. A large part of Mr. Noski’s executive experience has been in the technology sector, including multinational telecommunications companies. His service with leading organizations in the accounting and auditing fields reflects his expertise in finance and accounting matters. Mr. Noski has served on a wide range of public company boards in the technology, industrial, and finance fields.

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Helmut Panke, Ph.D.

Age 67

Director since 2003

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Age: 70 |Director since: 2003 |Microsoft Committees: Audit, Regulatory and Public Policy (Chair)

Other Public Company Directorships: Singapore Airlines Limited

Former Public Company Directorships Held in the Past Five Years: UBS AG, Bayer AG (supervisory board)

Summary:Dr. Panke served as Chairman of the Board of Management of BMW Bayerische Motoren Werke AG from 2002 through 2006. From 1999 to 2002, he served as a member of the Board of Management for Finance. From 1996 to 1999, Dr. Panke was a member of the Board of Management for Human Resources and Information Technology. In his role as Chairman and Chief Executive Officer of BMW (US) Holding Corp. from 1993 to 1996, he was responsible for the company’s North American activities. He joined BMW in 1982.

Public company directorships in the last five years:

•Microsoft Corporation

•Singapore Airlines Limited

•UBS AG

•Bayer AG (supervisory board)

Qualifications:

Dr. Panke brings a global perspective to the Microsoft Board of Directors.Board. His almost 25-year career at BMW culminated in leading the company from 2002 to 2006, giving him experience as chief executive officer of a major international public corporation. In addition, his extensive résumé at BMW includes leadership roles in a variety of business disciplines including finance, information technology, worldwide human resources, and operations. Dr. Panke understands product manufacturing processes, how to manage a company through business cycles and intense competition, and how to build and sustain a globally recognized and respected brand. His service on the boards of other prominent international companies enhances his ability to contribute insights on achieving business success in a diverse range of geographies, economic conditions, and competitive environments.

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Age: 57 |Director since: 2015 |Microsoft Committees: Regulatory and Public Policy

Other Public Company Directorships: None

Former Public Company Directorships Held in the Past Five Years: Dun & Bradstreet Corporation

Summary: Ms. Peterson has served as the Group Worldwide Chairman and member of the Executive Committee of Johnson & Johnson, a diversified global health care company with leading consumer health, pharmaceutical and medical device businesses, since December 2012. Ms. Peterson previously served as Chairman of the Board of Management of Bayer CropScience AG (a subsidiary of Bayer AG) from 2010 to 2012 and, prior to that, as a member of Bayer CropScience AG’s Board of Management from July 2010 to September 2010. Prior to that, Ms. Peterson served as Executive Vice President and President, Medical Care, Bayer HealthCare LLC from 2009 to 2010, and as President, Diabetes Care Division, from 2005 to 2009. She was Group President of Government for Medco Health Solutions, Inc. (formerly Merck-Medco) from 2003 to 2004, Senior Vice President of Medco’s health businesses from 2001 to 2003 and Senior Vice President of Marketing for Merck-Medco Managed Care LLC from 1999 to 2001.

Qualifications: Ms. Peterson’s skills include extensive operating experience with global companies, product and marketing experience, and expertise with strategy development gained from her executive positions with Johnson & Johnson, Bayer CropScience, Bayer HealthCare, and Medco Health Solutions. She has significant information technology experience, financial knowledge, and understanding of how to run a highly regulated business. Ms. Peterson has over a decade of public company board experience at Dun & Bradstreet, including service as Chairman of the Innovation and Technology Committee and member of the Compensation and Benefits Committee.

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Age: 51 |Director since: 2014 |Microsoft Committees: Compensation, Governance and Nominating

Other Public Company Directorships: Visa Inc.

Summary: Mr. Scharf has served as Chief Executive Officer and a Director of Visa Inc., a global payments company, since 2012. Previously, Mr. Scharf was a Managing Director of One Equity Partners, the private investment arm of JPMorgan Chase & Co., a global financial services firm. From 2004 to 2011, Mr. Scharf served as Chief Executive Officer of Retail Financial Services at JPMorgan Chase & Co. and from 2002 to 2004, served as Chief Executive Officer of the retail division of Bank One Corporation, a financial institution. Mr. Scharf also served as Chief Financial Officer of Bank One Corporation from 2000 to 2002, Chief Financial Officer of the Global Corporate and Investment Bank division at Citigroup, Inc., an international financial conglomerate, from 1999 to 2000, and Chief Financial Officer of Salomon Smith Barney, an investment bank, and its predecessor company from 1995 to 1999.

Qualifications: Mr. Scharf, as a sitting CEO of a large global business, adds strategic and operational depth to the Board, as well as a deep understanding of how commerce is changing globally. Mr. Scharf has more than 25 years of payment systems, financial services, and leadership experience from his senior executive roles in some of the leading financial services firms in the world. Throughout his career Mr. Scharf has positively impacted large and complex institutions, from building one of the premier retail banking operations in the U.S. at JPMorgan Chase, to rebuilding the consumer banking brand, improving financial discipline, and developing senior talent at Bank One, to overseeing a major business transition and consolidation as a director of Visa Inc. and Visa U.S.A. Mr. Scharf’s leadership skills and knowledge of global finance and commerce position him to contribute significantly to the Board’s oversight of our evolving business, operations, and strategies.

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John W. Thompson

Age 64


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Director since 2012

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Age: 61 |Director since: 2014 |Microsoft Committees: Compensation (Chair), Regulatory and Public Policy

Other Public Company Directorships: Columbia Sportswear Company, Costco Wholesale Corporation

Former Public Company Directorships Held in the Past Five Years: Clearwire Corp.

Summary:Mr. ThompsonStanton founded Trilogy International Partners, Inc., a wireless operator in Central and South America and New Zealand, and Trilogy Equity Partners, a private equity fund that invests in early-stage growth opportunities in the wireless ecosystem in 2005, and currently serves as Chairman of both enterprises. In August 2016, he was appointed Chairman of First Avenue Entertainment LLLP, owner of the Seattle Mariners. He was a director of Clearwire Corp. from 2008 to 2013 and Chairman between 2011 to 2013. He also served as Clearwire’s Interim Chief Executive Officer during 2011. Mr. Stanton founded and served as Chairman and Chief Executive Officer of Western Wireless Corporation, a wireless telecommunications company, from 1992 until shortly after its acquisition by ALLTEL Corporation in 2005. Mr. Stanton was Chairman and a director of
T-Mobile USA, formerly VoiceStream Wireless Corporation, a mobile telecommunications company, from 1994 to 2004 and was Chief Executive Officer from 1998 to 2003.

Qualifications: Mr. Stanton is a recognized pioneer in the wireless telecommunications industry. His leadership of four of the top wireless operators in the United States over the past three decades positions him to contribute significantly to the development of our mobile-first and cloud-first strategies. Mr. Stanton’s extensive background as a chief executive officer and director of public and private companies lends valuable perspective and judgment to the Board’s deliberations. His record of accomplishment in multiple business endeavors demonstrates his acumen across the spectrum of strategic planning and financial matters.

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Age: 67 |Director since: 2012 |Microsoft Committees: Governance and Nominating (Chair), Regulatory and Public Policy

Other Public Company Directorships: None

Former Public Company Directorships Held in the Past Five Years: Seagate Technology PLC, Symantec Corporation, United Parcel Service

Summary: Mr. Thompson, previously lead independent director, became independent Chairman of our Board of Directors in February 2014. He was Chief Executive Officer of Virtual Instruments, a privately heldprivately-held company whose products are designed to ensure thethat provides infrastructure performance and availability of applications deployed inanalytics for virtualized and private cloud computing environments.environments from 2010 until it merged with Load DynamiX in March 2016. Since 2009, Mr. Thompson has been an active investor in early-stage technology companies in Silicon Valley. Mr. Thompson served as Chairman and Chief Executive Officer of Symantec Corp. beginning in 1999, helping transform Symantec into a leader in security, storage, and systems management solutions. Mr. Thompson stepped down as Chief Executive Officer of Symantec in 2009, and stepped down fromleft Symantec’s board of directors in 2011. Previously, Mr. Thompson held a number of leadership positions in sales, marketing, and software development at IBM, including sales, marketing, software development, and general manager of IBM Americas. He was a member of IBM’s Worldwide Management Council.

Public company directorships in the last five years:

•Microsoft Corporation

•United Parcel Service
(former)

•Seagate Technology PLC (former)

•Symantec Corporation (former)

Qualifications:

Mr. Thompson has a wealth of leadership experience in the technology industry, including areas such as cloud computing and information security that are important to Microsoft’s strategic direction. As the former Chief Executive Officer of Virtual Instruments, he understands the critical importance of performance and reliability in enterprises’ physical, virtual, and cloud computing environments. During his 10-year tenure as Chief Executive Officer of Symantec, Mr. Thompson oversaw its transformation into a leader in security, storage, and systems management solutions for individual consumers and large enterprises. Through his senior leadership experiences at Virtual Instruments, Symantec, and IBM, he has expertise in sales, marketing, technology and operations, including managing a large workforce and overseeing international business operations. Mr. Thompson’s experience also includes service as a director of other large public companies.

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  Ethnic, gender,

  national, or other

  diversity

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  Financial

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  Global business

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  Leadership

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  Mergers and

  acquisitions

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  Public company

  board service

  and governance

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  Sales and marketing

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  Technology

2016 PROXY STATEMENT  19


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Age: 55 |Director since: 2015 |Microsoft Committees: Compensation

Other Public Company Directorships: None

Former Public Company Directorships Held in the Past Five Years: The Gap, Inc., Box, Inc.

Summary: Ms. Warrior was named the U.S. Chief Executive Officer and global Chief Development Officer at NextEV, an electric car startup company, in December 2015. She served as Strategic Advisor to Cisco Systems, Inc., a leading global networking equipment provider, from June to September 2015. Prior to that, she was Chief Technology and Strategy Officer from July 2012 to June 2015 and served as Chief Technology Officer, Senior Vice President Engineering and General Manager Global Enterprise segment from 2010 to 2012. She joined Cisco in 2008 as the Chief Technology Officer. Before joining Cisco, Ms. Warrior served in various executive roles at Motorola, Inc., a mobile device and telecommunications company, from 1999 to 2007, most recently as Executive Vice President and Chief Technology Officer from 2003 to 2007. Ms. Warrior holds a B.S. in Chemical Engineering from the Indian Institute of Technology in New Delhi and an M.S. in Chemical Engineering from Cornell University.

Qualifications: Ms. Warrior is widely recognized as a visionary business leader in technology. As a senior executive for Cisco, Ms. Warrior was responsible for worldwide business and technology strategy, mergers and acquisitions, equity investments, and innovation. Charged with aligning technology development and corporate strategy, she understands how to make high-stakes decisions in ambiguous and quickly evolving environments. She also has wide-ranging experience as a technical leader at Motorola addressing silicon, hardware, and software development challenges. Ms. Warrior brings significant experience in driving technology and operational innovation across a global company, and in forging growth through strategic partnerships and new business models.

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  Ethnic, gender,

  national, or other

  diversity

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  Global business

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  Leadership

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  Mergers and

  acquisitions

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  Public company

  board service

  and governance

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  Technology

Determining director independence

Having an independent board is a core element of our governance philosophy. Our Corporate Governance Guidelines provide that a substantial majority of our directors will be independent. Our Board of Directors has adopted director independence guidelines to assist in determining each director’s independence. These guidelines are available on our website atwww.microsoft.com/investor/independenceguidelines. The guidelines either meet or exceed the independence requirements of NASDAQ. The guidelines identify categories of relationships the Board has determined would not affect a director’s independence, and therefore are not considered by the Board in determining director independence.

Following the director independence guidelines, each year or before a new director is appointed, the Board must affirmatively determine a director has no relationship that would interfere with the exercise of independent judgment in carrying out his or her responsibilities as a director. Annually, each director completes a detailed questionnaire that provides information about relationships that might affect the determination of independence. Management provides the Governance and Nominating Committee and Board with relevant known facts and circumstances of any relationship bearing on the independence of a director or nominee that is outside the categories permitted under the director independence guidelines. The Governance and Nominating Committee then completes an assessment of each director considering all known relevant facts and circumstances concerning any relationship bearing on the independence of a director or nominee. This process includes evaluating whether any identified relationship otherwise adversely affects a director’s independence, and affirmatively determining that the director has no material relationship with Microsoft, another director, or as a partner, shareholder, or officer of an organization that has a relationship with the Company.

Based on the review and recommendation by the Governance and Nominating Committee, the Board analyzed the independence of each director and determined that Mmes. List-Stoll, Peterson, and Warrior, Messrs. Morfit, Noski, Scharf, Stanton, and Thompson, and Dr. Panke meet the standards of independence under our Corporate Governance Guidelines, the director independence guidelines, and applicable NASDAQ listing standards, including that each member is free of any relationship that would interfere with his or her individual exercise of independent judgment.

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Board of Directors18


Meetings and meeting attendance


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Our Board of Directors holds regularly scheduled quarterly meetings. Typically, committee meetings occur the day before the Board meeting. During one quarter each year, the committee and Board meetings occur on a single day so that the evening and following day can be devoted to the Board’s annual retreat, which includes presentations and discussions with senior management about Microsoft’s long-term strategy. In addition to the quarterly meetings, typically there are two other regularly scheduled meetings and several special meetings each

year. At each quarterly Board meeting, time is set aside for the independent directors to meet without management present. Our Board met ten times during fiscal year 2013.

All of our directors attended 75% or more of the aggregate of all Board of Directors meetings and meetings of the committees on which they served during the last fiscal year. Directors are encouraged to attend the Annual Meeting of Shareholders. Eight of the nine directors attended the 2012 Annual Meeting.

Board committees

In fiscal year 2013, our Board had four standing committees (number of fiscal year 2013 meetings in parentheses): an Audit Committee (14), a Compensation Committee (6), a Governance and Nominating Committee (5), and a

Regulatory and Public Policy Committee (4). Each committee has a written charter. The table below provides current membership for each of the Board committees.

 

Director attendance

Our Board of Directors holds regularly scheduled quarterly meetings. Typically, committee meetings occur the day before the Board meeting. Once each year, the committee and Board meetings occur on a single day so the evening and following day can be devoted to the Board’s annual strategy retreat, which includes presentations and discussions with senior management about Microsoft’s long-term strategy. Besides the quarterly meetings, typically there are two other regularly scheduled meetings and several special meetings each year. At each quarterly Board meeting, time is set aside for the independent directors to meet without management present. Our Board met 10 times during fiscal year 2016.

Each director nominee attended at least 75% of the aggregate of all fiscal year 2016 meetings of the Board and each committee on which he or she served. Maria Klawe, who retired from the Board at the expiration of her term following the 2015 Annual Meeting, attended at least 75% of meetings during her partial term from July 1 to December 2, 2015.

Directors are expected to attend the annual shareholder meeting, if practicable. All of our directors attended the 2015 Annual Meeting.

Board committees

Our Board has four standing committees: an Audit Committee, a Compensation Committee, a Governance and Nominating Committee, and a Regulatory and Public Policy Committee. Each committee has a charter, which can be found on our website athttp://aka.ms/committees. The table below provides current membership for each Board committee.

Committees of the Board of Directors

 

 

Director

  

 

Audit

    

 

Compensation

    

 

Governance and
Nominating

    

 

Regulatory and  
Public Policy

 

William H. Gates III

 

              

 

Teri L. List-Stoll

 

  Member        Member    

 

G. Mason Morfit

 

  Member    Member        

 

Satya Nadella

 

              

 

Charles H. Noski

 

  Chair        Member    

 

Helmut Panke

 

  Member            Chair

 

Sandra Peterson

 

              Member

 

Charles W. Scharf

 

      Member    Member    

 

John W. Stanton

 

      Chair        Member

 

John W. Thompson

 

          Chair    Member

 

Padmasree Warrior

 

      Member        

 

Number of meetings in fiscal year 2016

 

  12    6    6    4

Each committee has authority to engage legal counsel or other advisors or consultants as it deems appropriate to carry out its responsibilities. Below is a description of each committee’s responsibilities.

Audit Committee

The Audit Committee assists our Board of Directors in overseeing the quality and integrity of our accounting, auditing, and reporting practices. The Audit Committee’s role includes:

overseeing the work of our accounting function and internal control over financial reporting,

overseeing internal auditing processes,

inquiring about significant risks, reviewing our policies for enterprise risk assessment and risk management, and assessing the steps management has taken to control these risks,

overseeing business continuity programs,

reviewing with management policies, practices, compliance, and risks relating to our investment portfolio,

2016 PROXY STATEMENT  21


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overseeing, with the Regulatory and Public Policy Committee, cybersecurity and other risks relevant to our information technology environment, and

reviewing compliance with significant applicable legal, ethical, and regulatory requirements, including those relating to regulatory matters that may have a material impact on our financial statements or internal control over financial reporting.

The Audit Committee is responsible for the appointment, compensation, retention, and oversight of the independent auditor engaged to issue audit reports on our financial statements and internal control over financial reporting. The Audit Committee relies on the expertise and knowledge of management, the internal auditor, and the independent auditor in carrying out its oversight responsibilities. The Audit Committee Responsibilities Calendar accompanying the Audit Committee Charter describes the Committee’s specific responsibilities.

The Board of Directors has determined that each Committee member has sufficient knowledge in financial and auditing matters to serve on the Audit Committee. In addition, the Board has determined that Ms. List-Stoll, Mr. Noski, and Dr.  Panke are “audit committee financial experts” as defined by SEC rules.

Compensation Committee

The primary responsibilities of the Compensation Committee are to:

assist our Board of Directors in establishing the annual goals and objectives of the chief executive officer,

establish the process for annually reviewing the chief executive officer’s performance,

recommend approval of our chief executive officer’s compensation to the independent members of our Board,

oversee the performance evaluation of the members of the corporate senior leadership team other than the chief executive officer and approve their annual compensation, including salary and incentive compensation targets and awards,

oversee and advise our Board on the adoption of policies that govern executive officer compensation programs and other compensation-related polices for the executive officers,

assist the Board in overseeing development and corporate succession plans for the corporate senior leadership team,

oversee administration of the Company’s equity-based compensation and retirement plans,

review and provide guidance to our Board and management about Company policies, programs, and initiatives for diversity and inclusion, and annually meet with the Regulatory and Public Policy Committee on these matters and workforce management; and

periodically review the compensation paid to non-employee directors, and make recommendations to our Board for any adjustments.

Our senior executives for human resources and compensation and benefits support the Compensation Committee in its work. The Compensation Committee delegates to senior management the authority to make equity compensation grants to employees who are not members of the corporate senior leadership team and to administer the Company’s equity-based compensation plans.

The Compensation Committee Charter describes the specific responsibilities and functions of the Committee.

Compensation consultant

The Compensation Committee retains Semler Brossy Consulting Group, LLC (“Semler Brossy”) to advise the Committee on marketplace trends in executive compensation, management proposals for compensation programs, and executive officer compensation decisions. Semler Brossy also evaluates compensation for the next levels of senior management and equity compensation programs generally. The firm consults with the Compensation Committee about its recommendations to the Board of Directors on chief executive officer and director compensation.

Compensation consultant is independent

Semler Brossy is directly accountable to the Compensation Committee. To maintain the independence of the firm’s advice, Semler Brossy does not provide any services for Microsoft other than those described above. The Compensation Committee has adopted Compensation Consultant Independence Standards, which can be viewed atwww.microsoft.com/investor/compconsultant. This policy requires that the Compensation Committee annually assess the independence of its compensation consultant. A consultant satisfying the following requirements will be considered independent. The consultant (including each individual employee of the consultant providing services):

is retained and terminated by, has its compensation fixed by, and reports solely to the Compensation Committee,

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  Director  Audit    Compensation  

  Governance and  


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Nominating

  Regulatory and  

Public Policy

  William H. Gates

  Steven A. Ballmer

  Dina Dublon

MemberMember

  Maria M. Klawe

MemberMember

  Stephen J. Luczo

MemberChair

  David F. Marquardt

Member

  Charles H. Noski

ChairMember

  Helmut Panke

MemberChair

  John W. Thompson

ChairMember

Below is a description of each standing committee. Each committee has authority to engage legal counsel or other advisors or consultants as it deems appropriate to carry out its responsibilities.

Audit Committee

The Audit Committee assists our Board of Directors in overseeing the quality and integrity of our accounting, auditing, and reporting practices. The Committee’s role includes:

overseeing the work of our accounting function and internal control over financial reporting,

overseeing internal auditing processes,

inquiring about significant risks, reviewing our policies for risk assessment and risk management, and assessing the steps management has taken to control these risks,

reviewing with management policies, practices, compliance, and risks relating to our investment portfolio,

overseeing, with the Regulatory and Public Policy Committee, privacy, security, business continuity, and operational risks relevant to our information technology environment, and

reviewing compliance with significant applicable legal, ethical, and regulatory requirements.

The Audit Committee is responsible for the appointment, compensation, retention, and oversight of the independent auditor engaged to issue audit reports on our financial statements and internal control over financial reporting. The Committee relies on the expertise and knowledge of management, the internal auditor, and the independent auditor in carrying out its oversight

 

19Board of Directors


responsibilities. The Audit Committee Responsibilities Calendar accompanying the Audit Committee Charter describes the Committee’s specific responsibilities. The Board of Directors has determined that each Committee member has sufficient knowledge in financial and auditing matters to serve on the Committee. In addition, the Board has determined that Ms. Dublon, Mr. Luczo, Mr. Noski, and Dr. Panke are “audit committee financial experts” as defined by SEC rules.

Compensation Committee

The primary responsibilities of the Compensation Committee are to:

 

assist our Board of Directors in establishing the annual goals and objectives of the chief executive officer,

recommend to the independent members of our Board the compensation of the chief executive officer,

oversee an evaluation of the performance of the Company’s other executive officers and approve their compensation,

oversee and advise our Board on the adoption of policies that govern executive officer compensation programs and other compensation-related polices,

assist the Board in overseeing plans for executive officer development and succession, and

oversee administration of our equity-based compensation and other benefit plans.

Our senior executives for human resources and compensation and benefits support the Compensation Committee in its work. The Committee may delegate to senior management the authority to make equity compensation grants to employees who are not executive officers. The Compensation Committee periodically reviews the compensation paid to non-employee directors, and makes recommendations to our Board of Directors for any adjustments.

The Compensation Committee Charter describes the specific responsibilities and functions of the Compensation Committee. See Part 4 – “Named Executive Officer compensation – Compensation discussion and analysis” for more information about the Committee’s work.

Compensation consultant

The Committee retains Semler Brossy Consulting Group, LLC to advise the Committee on marketplace trends in executive compensation, management proposals for compensation programs, and executive officer compensation decisions. Semler Brossy also evaluates compensation for the next levels of senior management and equity compensation programs generally. It also consults with the Committee about its recommendations

to the Board of Directors on chief executive officer and director compensation.

Consultant independence

Semler Brossy is directly accountable to the Committee. To maintain the independence of the firm’s advice, Semler Brossy does not provide any services for Microsoft other than those described above. The Committee has adopted Compensation Consultant Independence Standards, which can be viewed atwww.microsoft.com/investor/compconsultant. This policy requires that the Committee annually assess the independence of its compensation consultant. A consultant satisfying the following requirements will be considered independent. The consultant (including each individual employee of the consultant providing services):

is retained and terminated by, has its compensation fixed by, and reports solely to the Committee,

is independent of the Company,

will not perform any work for Company management except at the request of the Committee chair and in the capacity of the Committee’s agent, and

does not provide any unrelated services or products to the Company, its affiliates, or management, except for surveys purchased from the consultant firm.

In performing the annual assessment of the consultant’s independence, the Committee considers the nature and amount of work performed for the Committee during the year, the nature of any unrelated services performed for the Company, and the amount of fees paid for those services in relation to the firm’s total revenues. The consultant annually prepares for the Committee an independence letter providing appropriate assurances and confirmation of the consultant’s independent status pursuant to the policy. The Committee believes that Semler Brossy has been independent during its service for the Committee.

Governance and Nominating Committee

The principal responsibilities of the Governance and Nominating Committee are to:

annually establish the process for conducting the review of the chief executive officer’s performance,

determine and recommend the slate of director nominees for election to our Board of Directors,

identify and recommend candidates to fill director vacancies occurring between annual shareholder meetings,

review the composition of Board committees,

annually evaluate the performance and effectiveness of the Board, and

monitor adherence to, review, and recommend changes to our corporate governance framework.

will not perform any work for Company management except at the request of the Compensation Committee chair and in the capacity of the Committee’s agent, and

does not provide any unrelated services or products to the Company, its affiliates, or management, except for surveys purchased from the consultant firm.

In assessing the consultant’s independence, the Compensation Committee considers the nature and amount of work performed for the Committee during the year, the nature of any unrelated services performed for the Company, and the fees paid for those services in relation to the firm’s total revenues. The consultant annually prepares for the Compensation Committee an independence letter providing assurances and confirmation of the consultant’s independent status under the policy. The Compensation Committee believes that Semler Brossy has been independent during its service for the Committee.

Governance and Nominating Committee

The principal responsibilities of the Governance and Nominating Committee are to:

annually oversee the process for reviewing the chief executive officer’s performance,

determine and recommend the slate of director nominees for election to our Board of Directors at the annual meeting,

identify, recruit, and recommend candidates for the Board,

review and make recommendations to the Board about the composition of Board committees,

annually evaluate the performance and effectiveness of the Board,

annually assess the independence of each director,

monitor adherence to, review, develop, and recommend changes to our corporate governance framework, and

review and provide guidance to the Board and management about the framework for the Board’s oversight of and involvement in shareholder engagement.

The Governance and Nominating Committee annually reviews the charters of Board committees and, after consultation with the respective committees, makes recommendations, if necessary, about changes to the charters. The Governance and Nominating Committee Charter describes the specific responsibilities and functions of the Committee.

Regulatory and Public Policy Committee

The principal responsibilities of the Regulatory and Public Policy Committee are to:

review and advise the Board of Directors and management about legal, regulatory, and compliance matters concerning competition and antitrust, data privacy, cybersecurity, workforce and immigration laws and regulation,

with the Audit Committee, review risks relevant to our information system architecture and controls and cybersecurity,

with the Compensation Committee, review policies, programs, and initiatives for workforce management and diversity and inclusion, and

review our policies and programs that relate to matters of corporate social responsibility, including human rights, environmental sustainability, supply chain management, and political activities and expenditures.

The Regulatory and Public Policy Committee Charter describes the specific responsibilities and functions of the Committee.

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Director compensation

The Compensation committee periodically reviews compensation paid to non-employee directors and makes recommendations for adjustments, as appropriate, to the full Board of Directors. Our objective for compensation to non-employee directors is to pay at or near the median of the Dow 30, to award the majority of compensation in equity, and to make meaningful adjustments every few years, rather than smaller adjustments that are more frequent. We last increased the regular base annual retainer for directors in December 2010. Consistent with this approach effective December 2, 2015, the annual cash retainer increased from $100,000 to $125,000 and the annual stock award retainer increased from $150,000 to $200,000 for directors. The total retainer for the independent Chairman remained the same, however the cash retainer was increased from $100,000 to $125,000 to match the proportion of cash for the other directors. As a result, the stock award retainer was decreased from $575,000 to $550,000. As our CEO, Mr. Nadella does not receive additional pay for serving as a director. In December 2014, Mr. Gates waived his future cash and equity awards.

 

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The Committee annually reviews the charters of Board committees and, after consultation with the respective committee chairs, makes recommendations, if necessary, about changes to the charters. The Governance and Nominating Committee Charter describes the specific responsibilities and functions of the Committee.

Regulatory and Public Policy Committee

The principal responsibilities of the Regulatory and Public Policy Committee are to:

review and advise the Board and management about legal, regulatory, and compliance matters concerning competition and antitrust, privacy, security, employment, and immigration laws,

review and advise the Board and management about the Company’s business continuity programs,

oversee, with the Audit Committee, privacy, security, business continuity, and operational risks relevant to our information technology environment, and

review our policies and programs that relate to matters of corporate citizenship, including human rights, corporate social responsibility, environmental sustainability, the annual public policy agenda, and political activities and expenditures.

 

Director compensationCompensation structure for directors

Regular retainers (all directors except Messrs. Gates, Nadella, and Thompson)

 

During fiscal year 2013, Mr. Ballmer received no compensation for serving as a director. He, like all directors, is eligible to be reimbursed for reasonable expenses incurred in attending Board and committee meetings.

Each year the Compensation Committee reviews compensation paid to non-employee directors and makes

recommendations for adjustments, as appropriate, to the full Board of Directors. Our objective for compensation to directors is to pay at or near the median of the Dow 30, to award the majority of compensation in equity, and to make meaningful adjustments every few years, rather than smaller adjustments that are more frequent. No changes were made to director compensation for fiscal year 2013.

 

The elements of our compensation program for non-employee directors are described below.

Director compensation structure for fiscal year 2013Base annual retainer (TOTAL)

 

  Compensation element   $325,000  

 

Cash

$125,000

Stock award

$200,000

Annual committee chair retainer (TOTAL)

 •  Cash

  •  Equity – in the form of a stock award under the Amended and Restated 1999 Stock Plan

      for Non-Employee Directors


$250,000

$100,000

$150,000


  Annual Audit Committee member retainer

$15,000

  Annual Committee chair retainer

$15,000

  Annual lead independent director retainer

   $15,000  

 

Annual audit committee chair retainer

The Company pays for reimbursement

$30,000

Annual audit committee member retainer

$15,000

Independent Chairman retainer

Annual independent Chairman retainer (TOTAL – in lieu of reasonable expenses incurred in connection with Board-related activities.other retainers)

The annual Board retainer is paid quarterly in arrears. Quarterly periods are measured beginning on

$675,000

Cash

$125,000

Stock award

$550,000

The Company reimburses reasonable expenses incurred for Board-related activities.

Director retainers are paid quarterly in arrears. Quarterly periods are measured beginning with the Annual Meeting. At the end of each quarterly period, we pay 25% of the total annual retainer to each director. Retainers are pro-rated for directors who join or leave the Board or have a change in Board role during a quarterly period.

Directors may elect to defer and convert to equity all or part of their annual cash retainer, and to defer receipt of all or part of their annual equity retainer under the date of the annual shareholders meeting and each three months after that date. At the end of each quarterly period, we pay 25% of the total annual retainer to each director serving as of the last day of the service period.

Directors may elect to defer and convert to equity all or part of their annual cash retainer, and to defer receipt of all or part of their annual equity retainer under the

Deferred Compensation Plan for Non-Employee Directors. Amounts deferred are maintained in bookkeeping accounts that are deemed invested in Microsoft common stock, and dividends paid on the deferred equity are deemed to be invested in our common stock. We calculate the number of shares credited by dividing each quarterly amount deferred by the closing market price of our common stock on the originally scheduled payment date. Accounts in the plan are distributed in shares of Microsoft common stock, with payments either in installments beginning on separation from Board service or in a lump sum amount paid no later than the fifth anniversary after separation from Board service.

 

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21Board of Directors


To align the interests of our directors and shareholders, our Board of Directors believes that directors should have a significant financial stake in Microsoft. Under the Corporate Governance Guidelines, each director should own Microsoft shares equal in value to a minimum of three times the base annual retainer payable to a director. Directors should achieve this ownership level within five years after the director becomes a Board member. Stock deferred under the Deferred Compensation Plan for Non-Employee Directors counts toward the minimum ownership


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requirement. As of the end of fiscal year 2013, each of our Directors complied with our stock ownership policy.

Mr. Ballmer, an employee director, is excluded from the following table because we fully describe his compensation in Part 4 – “Named Executive Officer compensation – Summary compensation table” and in Part 4 – “Named Executive Officer compensation – Components of compensation and fiscal year 2013 awards.”

The following table describes the cash and equity portions of the annual retainer earned by each director in fiscal year 2013.

Fiscal year 2013 director compensation

  Name 

Fees Earned or
paid in cash
1

($)

  

Stock awards

($)

  

Total

($)

 

  Dina Dublon

  122,500    150,000    272,500  

  William H. Gates III

  100,000    150,000    250,000  

  Raymond V. Gilmartin2

  57,500    75,000    132,500  

  Reed Hastings3

  57,500    75,000    132,500  

  Maria M. Klawe

  100,000    150,000    250,000  

  Stephen J. Luczo4

  115,000    150,000    265,000  

  David F. Marquardt5

  110,313    150,000    260,313  

  Charles H. Noski6

  130,000    150,000    280,000  

  Helmut Panke

  130,000    150,000    280,000  

  John W. Thompson7

  115,000    150,000    265,000  

 

Fiscal year 2016 director compensation

This table describes the cash and equity portions of the annual retainer paid to each non-employee director in fiscal year 2016. Mr. Nadella received no compensation as a director. He is excluded from the table because we fully describe his compensation in Part 3 – “Named executive officer compensation.”

Name

  

 

Fees earned or
paid in cash
1
($)

     Stock awards
($)
     

Matching
charitable
gifts
2

($)

     Total
($)
 

 

William H. Gates III3

 

   0       0       0       0  

 

Maria Klawe4

 

   50,000       75,000       15,000       140,000  

 

Teri L. List-Stoll5

 

   127,500       175,000       10,000       312,500  

 

G. Mason Morfit

 

   127,500       175,000       0       302,500  

 

Charles H. Noski6

 

   157,500       175,000       0       332,500  

 

Helmut Panke

 

   142,500       175,000       0       317,500  

 

Sandra Peterson7

 

   62,500       100,000       15,000       177,500  

 

Charles W. Scharf

 

   112,500       175,000       0       287,500  

 

John W. Stanton

 

   127,500       175,000       15,000       317,500  

 

John W. Thompson8

 

   112,500       562,500       15,000       690,000  

 

Padmasree Warrior9

 

   62,500       100,000       0       162,500  

 

(1)The value of fractional shares is excluded.

(2)Mr. Gilmartin’s compensation was prorated for a partial year of service; he left the Board as of the 2012 annual meeting of shareholders.

(3)Mr. Hastings elected to defer both the cash and stock award components of his compensation. The combined cash and stock award value converted into 4,639 shares of our common stock. Delivery of the shares occurred 30 days after his separation from Board service. Mr. Hastings’ compensation was prorated for a partial year of service; he left the Board as of the 2012 annual meeting of shareholders.

(4)Mr. Luczo elected to defer both the cash and stock award components of his compensation. The combined cash and stock award value converted into 8,943 shares of our common stock. Delivery of the shares will occur 30 days after the date of separation from Board service.

(5)Mr. Marquardt’s compensation was prorated for his service as chair of the Finance Committee which was dissolved effective July 24, 2012.

(6)Mr. Noski elected to defer both the cash and stock award components of his compensation in connection with his pay through January 2013. He revised his deferral election so that he would defer only the stock award component beginning with his May 2013 retainer. The combined cash and stock award value converted into 8,521 shares of our common stock. Delivery of the shares will occur 30 days after the date of separation from Board service.

(7)Mr. Thompson elected to defer the stock award component of his compensation. The stock award value converted into 5,061 shares of our common stock. Delivery of the shares will occur on the first anniversary after separation from Board service.

Board of Directors22


As of June 30, 2013, the directors had the following aggregate deferred director stock awards outstanding. Stock awards outstanding comprise (a) deferred stock awards, (b) cash compensation deferred into shares of common stock, and (c) dividend equivalents on deferred stock, which are paid in shares of common stock.

Total deferred stock awards as of June 30, 2013

  NameTotal  deferred
stock awards

  Dina Dublon

21,874

  William H. Gates III

0

  Raymond V. Gilmartin

3,999

  Reed Hastings

0

  Maria M. Klawe

0

  Stephen J. Luczo

9,398

  David F. Marquardt

0

  Charles H. Noski

67,494

  Helmut Panke

0

  John W. Thompson

6,251

In addition, to assist directors in developing an in-depth understanding of our businesses, products, and services, and to facilitate the efficient operation of the Board of Directors through use of computing devices that feature Microsoft software, upon request, directors are provided a personal computer and associated peripherals for their

use while they serve on our Board. Each year, directors also may receive a Windows Phone, an Xbox gaming and entertainment console, peripherals, and gaming software, Microsoft computer peripherals, and Microsoft software and service subscriptions with an aggregate value of up to $5,000 per director.

23Board of Directors


  Part 4

Named Executive

Officer compensation

Compensation discussion and analysis

This compensation discussion and analysis provides information about our fiscal year 2013 compensation program for our fiscal year 2013 Named Executive Officers (collectively “Named Executive Officers” or “NEOs”):

Steven A. Ballmer, Chief Executive Officer (principal executive officer)

Amy E. Hood, Chief Financial Officer (principal financial officer) beginning May 8, 2013

Peter S. Klein, Chief Financial Officer (principal financial officer) until May 8, 2013

Kurt D. DelBene, President, Microsoft Office Division through the end of fiscal year 2013 and currently Senior Advisor to Executive Vice President, Applications and Services Group

Satya Nadella, President, Server and Tools

B. Kevin Turner, Chief Operating Officer

The contents of this compensation discussion and analysis are organized into three sections:

Section 1 – Performance and pay

Section 2 – Compensation setting process and decisions for fiscal year 2013

Section 3 – Other compensation policies and information

Section 1 – Performance and pay

Fiscal year 2013 corporate performance

Company-wide performance

In fiscal year 2013, we made significant strides in our evolution to a devices and services company. At the same time, our results demonstrated this is a long-term process and reflected a mixed environment for many of our key products and services. Areas of strength included our offerings for the enterprise and cloud services for consumers and businesses. Challenges included a declining PC market and slower than anticipated sales of Surface RT devices, which resulted in our decision to

reduce prices to accelerate sales and a $900 million inventory charge.

Key fiscal year 2013 financial results we reported were:

$77.31 billion in revenue as adjusted,* an increase of 4% (GAAP revenue of $77.85 billion)

$26.96 billion in operating income as adjusted,* a decrease of 5% (GAAP operating income of $26.76 billion)

$2.62 diluted earnings per share as adjusted,* a decrease of 6% (GAAP diluted earnings per share of $2.58)

$22.4 billion in unearned revenue as of fiscal year end, a record amount

$12.3 billion returned to shareholders through dividends and stock buybacks

*Revenue adjusted for revenue deferrals from sales of Windows 7 with an option to upgrade to Windows 8 Pro at a discounted price (the “Windows Upgrade Offer”). Operating income and EPS adjusted for Windows Upgrade Offer deferral, goodwill impairment and European Commission fine. Please see Annex A to this proxy statement for a reconciliation of non-GAAP and GAAP financial measures presented.

Business segment highlights

Financial and operating results in our businesses reflected the mix of opportunities and challenges we are addressing
(2)Amounts in this period of rapid transition.

Server and Tools revenue grew 9% and operating income improved by 13%. Both product and enterprise services revenue continued to improve in fiscal year 2013. Products performing strongly included SQL Server, Windows Server and System Center; Enterprise Services revenue grew 11%, or $434 million.

Microsoft Business Division revenue increased 3%, or $613 million. Business revenue increased $1.2 billion or 6%, while consumer revenue declined $582 million or 13% due to weakness in the consumer PC market. SharePoint, Lync, Exchange and Office 365 subscriptions had strong growth; as of the end of fiscal year 2013 Office 365 had reached a $1.5 billion annual run rate.

Windows Division revenue increased $839 million, or 5%. Higher cost of revenue and marketing expenses

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associated with significant product launches contributed to an 18% decline in operating income.

Online Services Division revenue grew 12% in fiscal year 2013. Operating loss, adjusting for the $6.2 billion goodwill impairment charge in fiscal year 2012, improved by $644 million or 33% ($6.8 billion on a GAAP basis). Online advertising revenue grew $409 million or 16% to $3.0 billion. U.S. search market share increased by 2.3 percentage points to 17.9%.

In the Entertainment and Devices Division, revenue increased by $566 million or 6% due to growth of Windows Phone and Skype, offset by a $950 million or 12% decrease in Xbox 360 platform revenue, due mainly to lower consoles sales. Operating income increased by $468 million or 123%.

Moving forward in the new era of devices and services

To continue improving the way our products and services work together, we need to collaborate better and innovate faster as a company. Our goal is to leverage our core software development assets to deliver high-value user experiences through smart, connected devices and cloud-based services that work seamlessly together. To support this aim, in July 2013 we announced a company-wide realignment, as One Microsoft. The realignment involves a range of initiatives including consolidating development into fewer core engineering groups, further unifying our core technologies for greater efficiency, and shared decision-making by the senior leadership team to foster company-wide unity of purpose and results. We are changing our ways of working to become more nimble, communicative, collaborative, decisive, and motivated by the opportunities available to help our customers do the things they value most.

The greater consistency in user interfaces we’ve brought to PCs, tablets, phones, and Xbox is just one example of how the unification of our engineering and product development will pay dividends for our customers. We expect that the devices, products, and services we launched in fiscal year 2013 will enable us to create more scenarios that delight our customers by seamlessly connecting PCs and mobile and other devices through the cloud.

In October 2012, we launched our new operating system, Windows 8. Just one year later, we will be releasing to market the Windows 8.1 update reflecting our new, more nimble development cadence.

In conjunction with Windows 8 we launched the Surface RT tablet. In February we launched Surface Pro, a full-featured Windows 8 laptop in tablet form. We significantly increased retail distribution of Surface in the second half of fiscal year 2013, and completed much of the work that led to the new Surface 2 and Surface 2 Pro devices and accessories that will be available on October 22.

In January and February 2013, we released Office 365 for home use, offering an always up-to-date productivity suite including deeper integration of SkyDrive and Skype. At fiscal year-end we had more than one million Office 365 Home Premium subscribers. We also released a new version of Office 365 for business use, with enhanced social and mobility features, and integrated Lync and Skype for a more seamless communications experience across these products.

In November 2012, we launched the next version of our Windows Phone operating system, Windows Phone 8, based on the same interface and core technologies in Windows 8.

In September 2012, we launched Windows Server 2012, a cloud-optimized server operating system designed to help businesses create private and hybrid clouds, and Visual Studio 2012, an update to our developer tools. SQL Server outgrew the market in fiscal year 2013, and is now the second largest database in revenue share.

Named Executive Officer pay and performance

As explained in Section 2, the Compensation Committee and independent directors review an array of quantitative and qualitative measures in assessing NEO performance and approving their compensation. We do not tie NEO compensation directly to any specific set of metrics. Nevertheless, the relationship between total direct compensation (base salary plus cash incentive and stock-based compensation) and key financial results demonstrates the alignment we have established between pay and business performance.

From 2009 to 2013, changes in total direct compensation for our NEOs generally tracked changes in our operating income. The table below illustrates this relationship. Similarly, the decisions of the Compensation Committee and Board result in incentive plan awards for Named Executive Officers that vary within a given year and from year-to-year. For example, awards ranged from 90% to 132%, 90% to 125%, and 79% to 105% of target in fiscal years 2011, 2012, and 2013, respectively.

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Microsoft operating income vs. total direct compensation

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(1)The fiscal year 2010 and 2013 proxy statements reported six NEOs (including our chief executive officer) because of executive departures during the year. For year-over-year comparability, this chart includes the CEO and four most highly compensated NEOs for fiscal year 2010 and 2013.

(2)Fiscal year 2012 operating income adjusted for Windows Upgrade Offer revenue deferral and goodwill impairment charge. Fiscal year 2013 operating income adjusted for Windows Upgrade Offer revenue deferral and European Commission fine. See Annex A for a reconciliation of non-GAAP and GAAP measures presented.

Section 2 – Compensation setting process

and decisions for fiscal year 2013

Executive compensation program

In fiscal year 2013, we continued to provide executive officer compensation via a straightforward structure consisting of base salary and incentive awardscolumn represent matching charitable contributions under our Executive Officer Incentive Plan (“Incentive Plan”). Our executive compensation program incentivizes performancecorporate giving program.

(3)Mr. Gates waived his cash and does not reward inappropriate risk taking as further described below in Section 3 – “Other compensation policies and information” and in Part 6 – “Proposalsequity retainer.
(4)Ms. Klawe retired from the board effective December 2, 2015.
(5)Ms. List-Stoll elected to be voted on at the meeting – Advisory vote on executivedefer a portion of her compensation.

As in previous years, Mr. Ballmer’s incentive compensation opportunity for fiscal year 2013 was limited to a cash award of up to 200% of his fiscal year 2013 base salary, consistent with his longstanding request that we not

award him equity compensation. The fiscal year 2013 Incentive Plan awards for other executive officers were paid as

a cash award payable in September 2013, and

a stock award granted in September 2012 that vests in four equal installments, with the first installment vesting in September 2013 and subsequent installments vesting on August 31 in each of the following three years.

The stock award is a restricted stock unit that is settled in Microsoftvalue converted into 1,619 shares of our common stock. For stock awards granted at

(6)Mr. Noski elected to defer the beginning of the fiscal year, the number of shares subject to each stock award is determined by dividing thecomponent of his compensation. The stock award value byconverted into 3,400 shares of our common stock.
(7)Ms. Peterson’s compensation was pro-rated beginning with her service effective December 2, 2015. She elected to defer her cash and stock award. The stock award value converted to 3,022 shares of our common stock.
(8)Mr. Thompson elected to defer the closing pricestock award component of Microsofthis compensation. The stock award value converted into 11,022 shares of our common stock.
(9)Ms. Warrior’s compensation was pro-rated beginning with her service effective December 2, 2015. She elected to defer a portion of her cash retainer. The stock on the last business day in Augustaward value converted to 580 shares of that fiscal year.

our common stock.

Non-executive Chairman compensation

The independent members of the Board appointed John Thompson as independent non-executive Chairman of the Board. Mr. Thompson’s pay reflects the additional time commitment for this role compared to other non-employee directors, which includes: (i) managing meetings of the Board of Directors, leading the work to set the agenda for Board meetings, leading the Board’s annual chief executive officer performance review, and representing the Board at the annual shareholders meeting, (ii) meeting with the Company’s shareholders, (iii) acting as an advisor to Mr. Nadella on strategic aspects of the chief executive officer role with regular consultations on major developments and decisions that are likely to be of interest to the Board, and (iv) when requested, interacting with external audiences. To compensate Mr. Thompson for the greater responsibilities of the non-executive Chairman role, he receives the annual chairman retainer in lieu of the regular Board retainers.

Director stock ownership policy aligns interests with shareholders

To align the interests of our directors and shareholders, our Board of Directors believes that directors should have a significant financial stake in Microsoft. Under the Corporate Governance Guidelines, each director should own Microsoft shares equal in value to a minimum of three times the base annual retainer payable to a director. Each director must retain 50% of all net shares (post tax) from the retainer until reaching the minimum share ownership requirement. Stock deferred under the Deferred Compensation Plan for Non-Employee Directors counts toward the minimum ownership requirement. Each of our directors complied with our stock ownership policy in fiscal year 2016.

 

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As in prior years, the fiscal year 2013 compensation decisions for our executive officers were made in three steps.

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  Roles of Board, Compensation Committee,  

  and CEO

StepsWhen

  • CEO compensation decisions are made by the independent members of the Board, based on recommendation of the Compensation Committee

  • Other NEO compensation decisions are made by the Compensation Committee, based on recommendations of the CEO

  • The Compensation Committee is advised by an independent compensation consultant

Design Program – Program for year is approved (including mix of annual and multi-year pay, fixed and incentive compensation, and any base salary adjustment)Beginning of fiscal year
Establish Range of Compensation Opportunities – Incentive compensation opportunities are set (minimum, target, and maximum incentive awards)Beginning of fiscal year
Review Performance – Performance is reviewed, which leads to decisions about actual Incentive Plan award amountsFollowing end of fiscal year

Program design

The compensation program for our executive officers reflects our compensation philosophy and ongoing assessment of the competitive market for executive talent.

Compensation philosophy

We design the compensation program for our executive officers to attract, motivate, and retain the key executives who drive our success and industry leadership. We achieve these objectives through compensation that:

provides a competitive total pay opportunity,

consists primarily of stock-based compensation, which encourages our executive officers to act as owners with an equity stake in Microsoft,

links a significant portion of total compensation to performance we believe will create long-term business value,

differentiates rewards based on the executive officer’s contributions to our business performance,

enhances retention by subjecting a significant percentage of total compensation to multi-year vesting, and

does not encourage unnecessary and excessive risk taking.

At the 2012 Annual Meeting, over 94% of the votes cast supported our say-on-pay resolution. Our Compensation Committee considered the results of the advisory vote and input from some of our largest investors, who expressed no significant concerns about our executive compensation policies and practices. The Compensation Committee did not change our 2013 executive compensation programs as a result of the 2012 say-on-pay vote or our shareholder engagement.

Competitive market assessment

We compete with global information technology and large market capitalization U.S. companies for senior

executive talent. We continually monitor the competitive marketplace and the compensation levels and pay practices of other companies so we can be responsive to marketplace changes.

To ensure we have the information necessary to set appropriate compensation levels, we conduct a market analysis of executive compensation programs each year that includes publicly available executive compensation data for two groups of peer companies and third-party compensation surveys. The two groups of peer companies are:

information technology companies that produce software or hardware or provide online or cloud-based services, employ work forces with skill sets and professional backgrounds similar to those of our work force, have a significant global presence, and are generally comparable in terms of annual revenue and market capitalization (the “Technology Peer Group”), and

large, diversified companies with significant international operations (the “Dow 30 Peer Group”).

We supplement this peer group analysis with additional market information specific to each executive officer’s role. Given the size and scope of the roles of our top officers, other companies actively recruit them to fill their senior leadership positions. This market information includes data relating to external job opportunities potentially available to our executive officers.

While our market analysis informs our range of compensation opportunity and decisions of the Board and the Committee, we do not tie our executive officers’ compensation levels to specific market percentiles. Although we review market data from all sources described above, we place primary emphasis on the pay levels and practices of our technology peers because they most closely represent the labor market in which we compete for key talent.

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In mid-2012, when we were preparing our fiscal year 2013 compensation design and establishing target compensation opportunities, the two peer groups consisted of these companies.

  Technology Peer GroupDow 30 Peer Group

  Accenture

  Adobe Systems

  Amazon

  Apple

  BlackBerry

  Cisco Systems*

  Dell Computer

  Google

  Hewlett-Packard*

IBM*

Intel*

Oracle

SAP

Symantec

Yahoo

3M

Alcoa

American Express

AT&T

Bank of America

Boeing

Caterpillar

Chevron

Coca-Cola

DuPont

ExxonMobil

General Electric

Home Depot

JP Morgan Chase

Johnson & Johnson

Kraft Foods (now
Mondelez)

McDonald’s

Merck

Pfizer

Procter & Gamble

Travelers Companies

United Technologies

Verizon

Wal-Mart

Walt Disney

 

 

 

*Tech companies in the Technology Peer Group are omitted from the Dow 30 to avoid duplication. For fiscal year 2014, Facebook has been added to our Technology Peer Group. Changes in the Dow 30 will be reflected in our Peer Group as they occur.

Complexity of executive roles

Our executive officers have demanding roles leading complex businesses. The chart below represents our current position relative to our combined peer companies on three dimensions (based on publicly available information as of July 2013). In many cases, our roles involve greater scope and complexity than similar positions at our Dow and Technology peers.

Revenue, market capitalization and headcount – Microsoft’s position relative to peers

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Technology labor market

Our businesses operate in very dynamic environments. Over the last several years, we have continued to see a highly competitive technology labor market, which has led to significant increases in compensation at all employee levels at the companies with whom we compete for talent. Similar conditions exist in the market for executive level talent. We expect these trends to continue and we expect to continue to make adjustments in our approach to executive compensation as needed to respond to market conditions.

Compensation consultant role

The Committee retains and is advised by Semler Brossy Consulting Group, LLC, a national executive compensation consulting firm that is independent of management, to assist the Committee in its review and oversight of our

executive compensation program. See Part 3 – “Board of Directors – Compensation Committee – Compensation consultant” for more information on Semler Brossy’s role as an advisor to the Committee.

Compensation program components

Our executive compensation program for fiscal year 2013 continued to have two principal components: base salary and incentive awards under the Incentive Plan. From time to time, we may also provide incentive compensation outside the Incentive Plan in connection with a promotion or hire.

As in prior fiscal years, the Incentive Plan provided our executive officers with the opportunity to earn incentive compensation payable in cash and stock, except for Mr. Ballmer whose award is payable entirely in cash. For

Certain relationships and related transactions

We are a global company with extensive operations in the United States and many foreign countries. Every year we spend tens of billions of dollars for goods and services purchased from third parties. The authority of our employees to purchase goods and services is widely dispersed. Because of these wide-ranging activities, there may be transactions and business arrangements with businesses and other organizations in which one of our directors, executive officers, or nominees for director, or their immediate families, or a greater than 5% owner of our stock, may also be a director, executive officer, or investor, or have some other direct or indirect material interest. We will refer to these relationships generally as related-party transactions.

Related-party transactions have the potential to create actual or perceived conflicts of interest between Microsoft and its directors and executive officers or their immediate family members. The Audit Committee has established a policy and procedures for review and approval of related-party transactions. If a related-party transaction subject to review involves directly or indirectly a member of the Audit Committee (or an immediate family member or domestic partner), the remaining Committee members will conduct the review. In evaluating a related-party transaction, the Audit Committee considers, among other factors:

the goods or services provided by or to the related party,

the nature of the transaction and the costs to be incurred by Microsoft or payments to Microsoft,

the benefits associated with the transaction and whether comparable or alternative goods or services are available to Microsoft from unrelated parties,

the business advantage Microsoft would gain by engaging in the transaction,

the significance of the transaction to Microsoft and to the related party, and

management’s determination that the transaction is in the best interests of Microsoft.

To receive Audit Committee approval, a related-party transaction must have a Microsoft business purpose and be on terms that are fair and reasonable to Microsoft, and as favorable to Microsoft as would be available from non-related entities in comparable transactions. The Audit Committee also requires that the transaction meet the same Microsoft standards that apply to comparable transactions with unaffiliated entities.

 

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Named Executive Officer


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3. Named executive officer compensation28


fiscal year 2013, however, we shifted the focus of Incentive Plan awards from rewarding the performance of individual business groups to rewards for a combination of business group and company-wide performance. This shift aligned with our overall business strategy to provide integrated product and service offerings, which requires deeper cross-organization collaboration. The Incentive Plan awards consist of two components. First, each executive officer is eligible to receive a performance-based cash award for the fiscal year. The target cash awards range from 100% to 275% of base salary earned for the fiscal year, depending on the officer. Each executive officer has the opportunity to receive between zero and three times the target cash award based upon business group and individual performance. Second, each executive officer other than Mr. Ballmer receives a fixed stock award determined at the beginning of the fiscal year that vests over four years. The stock awards are intended to deliver the majority (no less than 69% in fiscal year 2013) of total target compensation through equity, to align the interests

of recipients with shareholders and to align our executive officers to common goals.

The Incentive Plan allows the Committee and Board to:

consider performance against a wide range of strategic, operational, and financial measures, reflecting Microsoft’s broad and complex business, in setting cash awards,

adjust as needed to reflect business changes over the course of the year,

ensure that our executive officers are working toward common goals that are aligned to shareholders’ interests, through significant equity compensation,

incentivize efforts to create shareholder value that may not produce tangible results within a fixed or predictable time period, which is important given the long-term characteristics of Microsoft’s business, and

differentiate rewards among our executive officers based on their performance.

Our mix of target pay places a higher proportion of pay in equity compensation than our peer companies. The following chart provides information about the fiscal year 2013 target pay mix for our Named Executive Officers (excluding Mr. Ballmer) compared to the non-CEO Named Executive Officers of our Dow 30 and Technology peers companies using peer group data available in mid-2012 when we conducted our fiscal year 2013 compensation planning.

Pay mix versus peers

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Peer group companies.Variable cash consists of discretionary bonuses, target annual non-equity incentive plan awards, and target multi-year non-equity incentive plan awards. Equity consists of stock options, stock awards, annual incentive plan equity awards, and multi-year incentive plan equity awards.

Microsoft.Variable cash consists of the target Incentive Plan cash awards. Equity consists of the Incentive Plan award payable as a stock award.

Consistent with longstanding practice and his request, Mr. Ballmer does not participate in the equity component of the Incentive Plan. His award is payable entirely in cash, and is correspondingly smaller than those made to the other Named Executive Officers. As the principal leader of Microsoft, Mr. Ballmer focuses on building our long-term

success, and, as one of our largest shareholders, his personal wealth is tied directly to Microsoft’s value. While the Committee and the Board believe Mr. Ballmer is underpaid for his role and performance, they have accepted his request.

 

29Named Executive Officer compensation


The following table illustrates Mr. Ballmer’s compensation opportunity for fiscal year 2013, compared to his peers.

CEO pay comparison

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(1)Excludes chief executive officers with atypical pay structures such as founders. Figures are based on publicly available information as of August 2013. For peers, values are target compensation

Establishing compensation opportunities

In September 2012, Mr. Ballmer recommended to the Compensation Committee stock awards and target cash awards under the Incentive Plan for each of the other executive officers. In making these recommendations, he considered a wide array of information that, depending on the officer, included:

the executive officer’s role and responsibilities,

compensation survey data from our peer groups and supplemental competitive market information that reflects the scale and scope of the executive officer’s role. For this purpose peer groups are tailored to consist of companies that are representative of the business the executive officer runs,

the relationship of total compensation targets among internal peers, and

information about the market for executive talent gained through the Company’s continual monitoring of external market pay practices, our experience recruiting for executive positions at the Company, and efforts by others to recruit our executives.

The Committee, applying its independent judgment, then established a stock award and a target cash award opportunity for each executive officer based on the executive officer’s level, Mr. Ballmer’s recommendation, the factors Mr. Ballmer considered when making his recommendation, and input from the Committee’s compensation consultant, Semler Brossy.

Each executive officer’s aggregate Incentive Plan award opportunity is limited to a specified percentage of an

incentive pool. For fiscal year 2013, this aggregate incentive pool was set at 0.35% of Microsoft’s fiscal year 2013 corporate operating income. In addition, for fiscal year 2013, our Named Executive Officers’ potential Incentive Plan cash awards were further limited to: (i) for Mr. Ballmer, 0% to 200% of his base salary, and (ii) for the other Named Executive Officers, 0% to 300% of the target cash award.

For fiscal year 2013, the Committee increased target Incentive Plan awards for the Named Executive Officers other than Mr. Ballmer, as follows: Mr. DelBene, 1%; Mr. Klein, 2%; Mr. Nadella, 1%; Mr. Turner, 1.5%.

Fiscal year 2013 base salary rates

The Committee considered the factors listed above in establishing base salaries for fiscal year 2013. Base salaries for our executive officers are a small portion of their total compensation. All Named Executive Officers received 10% or less of their compensation as base salary, except for Mr. Ballmer, who at his request receives no equity compensation. Generally, base salary changes are effective as of September 1 in the year the change is approved. The Committee set the following base salary rates for the Named Executive Officers in fiscal year 2013: Mr. Ballmer’s salary increased 2% to $700,000; Mr. Nadella’s salary increased 5% to $675,000; Mr. DelBene’s salary increased 5% to $675,000; Mr. Klein’s salary increased 2% to $600,000; Mr. Turner’s salary increased 2% to $780,000. Ms. Hood became an executive officer in fiscal year 2013; her salary was set at $570,000 upon her promotion to Chief Financial Officer.

Named Executive Officer compensation30


Fiscal year 2013 performance review and compensation decisions

Each year, our Named Executive Officers participate in a performance review process that leads to the decisions about the size of their Incentive Plan awards for the prior fiscal year.

Performance review process for Mr. Ballmer

The independent members of our Board of Directors conduct Mr. Ballmer’s performance review. This review includes an evaluation of Mr. Ballmer’s performance based on:

Mr. Ballmer’s self-evaluation of his performance over the past fiscal year and over a multi-year period,

a summary of Microsoft’s performance for the fiscal year using a wide range of quantitative and qualitative financial, operational, and strategic assessments, which includes key measures that were developed by management and reviewed with our Board of Directors at the beginning of the fiscal year as part of Microsoft’s annual business planning process, and

the factors listed below for the performance review of executive officers.

After the Board completes its assessment of Mr. Ballmer’s performance, the Committee recommends Mr. Ballmer’s Incentive Plan award for the just completed fiscal year and any base salary adjustment. The Committee does not apply a formula to determine these amounts. Instead, the Committee exercises its business judgment in making its recommendations, taking into consideration the evaluation of Mr. Ballmer’s performance, the performance relative to target for the other executive officers over the same period, and the advice of the Committee’s compensation consultant.

Fiscal year 2013 award for Mr. Ballmer

For fiscal year 2013, the Compensation Committee recommended and the independent members of our Board of Directors approved an Incentive Plan award of $550,000 which was 79% of Mr. Ballmer’s target award. The award was based on his performance self-assessment and other relevant information considered by the independent members of the Board, including: Mr. Ballmer’s performance against his individual commitments, the financial and operational performance of the company, and the operating income performance of the company relative to 25 large technology companies (a group that includes most of our Technology Peers).

The company ended fiscal year 2013 with record revenue of $77.8 billion operating income of $26.7 billion and $2.58 diluted earnings per share. Revenue grew across Microsoft Business Division (+3%), Server and Tools (+9%), Online Services Division (+12%), and Entertainment and Devices (+6%). Enterprise demand for products and services drove strong multi-year commitments resulting in record unearned revenue of $22.4 billion. The company

faced challenges due to weakness in the consumer PC market. While the launch of Windows 8 in October 2012 resulted in over 100 million licenses sold, the challenging PC market coupled with the significant product launch costs for Windows 8 and Surface resulted in an 18% decline in Windows Division operating income. Slower than anticipated sales of Surface RT devices and the decision to reduce prices to accelerate sales resulted in a $900 million inventory charge.

Mr. Ballmer continued to lead the company in its transformation to a devices and services company in 2013 which culminated in the company-wide realignment as One Microsoft announced in July. The company continued to make progress in its devices and services strategy with the release of Windows Phone 8 and new versions of Office 365 for home and business use, continued progress with services like Outlook.com, Skype and Xbox Live, and growing adoption of Office 365, Windows Azure and Dynamics CRM

Performance review process for other Named Executive Officers

Following the end of the fiscal year, the Committee conducts a comprehensive review of each executive officer’s performance and long-term potential. Mr. Ballmer and Lisa Brummel, Executive Vice President, Human Resources, also participated in these discussions.

The Committee places significant weight on Mr. Ballmer’s Incentive Plan award recommendations and his evaluation of each executive officer’s performance for the fiscal year because of his first-hand knowledge of each officer’s performance and contributions. In completing his evaluation, Mr. Ballmer uses information about performance against a wide range of quantitative and qualitative financial, operational, and strategic assessments, a self-evaluation provided by the executive officer, feedback from the executive officer’s peers, written feedback and evaluation from the executive officer’s direct reports, and a summary of performance against commitments for the fiscal year.

In addition to Mr. Ballmer’s evaluation, the information reviewed by the Committee includes company-wide and business division performance against quantitative and qualitative financial, operational and strategic measures, and any other information deemed relevant by the Committee.

The quantitative and qualitative financial, operational, and strategic assessments vary based on individual responsibilities and the business function, division, or group that an executive officer leads. Among the most important factors used in fiscal year 2013 to evaluate performance were:

Compliance and integrity

Contribution margin

Corporate citizenship

31Named Executive Officer compensation


Customer acceptance

Customer satisfaction

Developer community satisfaction

Efficiency and productivity

Innovation

Operational excellence

Organizational culture and leadership

Organizational diversity

Product development and implementation

Quality

Revenue

Sales and licensing volume

Strategic planning

After completing this review process, the Committee, applying its independent judgment, determines each executive officer’s Incentive Plan cash award for the just-completed fiscal year.

Fiscal 2013 awards for other Named Executive Officers

Incentive Plan stock awards were approved in September 2012, based on our Named Executive Officers’ roles and responsibilities. After evaluating our Named Executive Officers’ performance for fiscal year 2013, the Committee approved the following Incentive Plan cash awards, all of which were substantially below the maximum 300% of target.

Amy E. Hood

On May 8, 2013, Ms. Hood was appointed Chief Financial Officer and leads Microsoft’s worldwide finance organization. Prior to her role as Microsoft’s Chief Financial Officer, she was the chief financial officer of the Microsoft Business Division.

In her promotion to Chief Financial Officer, Ms. Hood significantly increased her scope of responsibility and led the finance organization to continue its focus on managing operating expenses as well as executing its capital allocation plan as the company completed fiscal year 2013. Ms. Hood played a key leadership role in the planning and development of the realignment of Microsoft to better execute on the devices and services strategy. In addition, Ms. Hood has an on-going and critical role in executing the realignment plan, announced in July 2013, while continuing to focus on cash flow, operating expenses and capital allocation. Based on her fiscal year 2013 performance, Ms. Hood received a cash award of $457,443, which was 100% of her target incentive. In addition, Ms. Hood received a stock award on May 15, 2013 in recognition of her promotion to Chief Financial Officer. The promotion stock award was for 103,413 shares and vests over three years at the rate of 40% on May 15, 2014, 30% on May 15, 2015, and 30% on May 15, 2016, subject to continued employment.

Peter S. Klein

On April 12, 2013, Mr. Klein announced his decision to step down as Chief Financial Officer and leave Microsoft at the end of the fiscal year. As a result, Mr. Klein did not receive an Incentive Plan cash award for his fiscal year 2013 performance. Mr. Klein led Microsoft’s worldwide finance organization until May 8, 2013, when Ms. Hood was appointed Chief Financial Officer.

Kurt D. DelBene

As President of the Microsoft Office Division (“MOD”), Mr. DelBene was responsible for Microsoft’s global strategy for information workers and a wide range of productivity products and services, including Office, Exchange, SharePoint, Lync, Project and Visio. On July 10, 2013, Mr. DelBene resigned from his position as President, Microsoft Office Division and will, continue as Senior Advisor to Executive Vice President, Applications and Services Group until December 31, 2013.

Under Mr. DelBene’s leadership, MOD continued to build on the early success of the Office 365 subscription model. During the fiscal year Office 365 Home Premium subscribers surpassed one million, and 1 in 3 Office 365 seats were running premium workloads. In addition, SharePoint, Exchange, and Lync each achieved revenue growth for the third consecutive year. Mr. DelBene oversaw the successful release of new versions of Office 365 for home and business use, enabling new scenarios through the cloud and providing deeper integration of SkyDrive. MOD also integrated Lync and Skype for a more seamless communications experience across these products. MOD overall business results were mixed, with solid enterprise Office sales growth and a decline in consumer sales due to the weakness in the consumer PC market. Based on his fiscal year 2013 performance, Mr. DelBene received a cash award of $1,505,625, which was 100% of his target incentive.

Satya Nadella

As President, Server and Tools, Mr. Nadella had responsibility for the overall Server and Tools business, from product development to business strategy for a range of products and services including Windows server operating systems, Windows Azure, Microsoft SQL Server, Windows Intune, Windows Embedded, Visual Studio, System Center, and Enterprise Services.

Under Mr. Nadella’s leadership, Server and Tools grew revenue 9% and operating income 13% year-over-year, driven primarily by growth in Microsoft SQL Server and Windows Server. While those rates are positive, they declined slightly from fiscal year 2012. The Server and Tools business also achieved double-digit bookings growth and over the last year, Server and Tools has continued to innovate and broaden its cloud platform offerings. For example, Server and Tools released the public preview of Windows Azure in China, making Microsoft the first multinational organization to offer

Named Executive Officer compensation32


public cloud services in China. In addition, Server and Tools released additional Azure services including Mobility, Media and Website services. Finally, Server and Tools continued its leadership position in data platforms and SQL Server revenue growth outpaced the broader market. Based on his fiscal year 2013 performance, Mr. Nadella received a cash award of $1,580,906, which was 105% of his target incentive.

B. Kevin Turner

As Chief Operating Officer, Mr. Turner was responsible for the strategic and operational leadership of Microsoft’s worldwide sales, including the consumer channels, marketing, and services organization. In addition, Mr. Turner manages the online advertising sales organization and corporate support organizations, including product and customer support services, branding, advertising, public relations, marketing research, relationship marketing, corporate operations, and internal information technology.

Under Mr. Turner’s leadership, overall Microsoft revenue increased 6% to $77.8 billion, enterprise sales grew 9% to $20.3 billion in the Server and Tools Business, and overall deferred revenue increased 12% to $22.4 billion, a record amount. Facing a challenging PC market that impacted both Windows and Office revenues, the sales organization continued to drive progress in the transition from Windows XP. Almost three-quarters of enterprise desktops are running Windows 7 and Microsoft surpassed 100 million licenses sold for Windows 8. In addition, business revenue increased $1.2 billion or 6% in the Microsoft Business Division (offset by a decrease in consumer revenue). The company made gains in share in critical enterprise products as businesses continue to invest in the Microsoft platform. For example, SQL Server outpaced the market and became the second largest database in revenue share. However, higher sales and marketing expenses associated with the Windows 8 and Surface RT and Pro devices negatively impacted Microsoft’s overall operating income, which declined 5% to $27.0 billion (as adjusted) and Windows Division operating income, which declined 18%. Based on his fiscal year 2013 performance, Mr. Turner received a cash award of $2,138,125, which was 100% of his target incentive.

Fiscal year 2014 compensation changes

After carefully considering the performance and pay levels for Microsoft executives relative to our primary competitors and the continued competition for executive talent in our industry, to remain competitive the Compensation Committee has decided to increase the target level of executive compensation for our Named Executive Officers. The changes in compensation levels will be effective in fiscal year 2014. In addition, considering the importance of maintaining executive

leadership continuity during our business transformation and the chief executive officer succession, and to solidify leadership of our One Microsoft business realignment, the Compensation Committee has made special awards to executive officers to achieve a range of objectives, including:

Recognizing sustained performance providing significant value to the Company over a period of years

Preserving our competitive position by enhancing retention of key executives with critical skills of strategic importance, particularly during the transition to a new chief executive officer

In September 2013, the Compensation Committee approved the Senior Executive Severance Benefit Plan (the “Severance Plan”), as an additional measure to help ensure continuity of key leaders by providing to designated executives who participate in the Company’s Executive Incentive Program a severance benefit if they are terminated without cause. This benefit consists of (i) a severance payment equal to one-times annual base salary plus target annual cash award, (ii) pro-rata payment of the executive’s annual cash award, (iii) vesting in a pro-rata portion of stock awards that would otherwise vest in the 12 months after termination of employment, and (iv) continuation of health care through COBRA and outplacement assistance in a manner similar to other employees who are terminated without cause. There is no change-in-control provision in the Severance Plan. To receive the severance benefit, the executive is required to execute a separation agreement that includes a release of claims, confidentiality and non-disparagement provisions, and twelve-month non-compete/non-solicitation restrictions.

Section 3 – Other compensation policies and information

Executive benefits and perquisites

Our Named Executive Officers are eligible for the same benefits available to our other U.S.-based full-time employees, including our Section 401(k) plan, employee stock purchase plan, health care plan, life insurance plans, and other welfare benefit programs. In addition to the standard benefits offered to all employees, we maintain a non-qualified deferred compensation plan for our executives and senior managers. The deferred compensation plan is unfunded, and participation is voluntary. The deferred compensation plan allows our Named Executive Officers to defer their base salary, the cash portion of their Incentive Plan awards, and certain on-hire bonuses. We do not contribute to the non-qualified deferred compensation plan.

During fiscal year 2013, we did not provide any perquisites to any of our Named Executive Officers.

33Named Executive Officer compensation


Post-employment compensation

Our Named Executive Officers do not have employment contracts, and they are not entitled to any payments or benefits following a change in control of Microsoft. They may be eligible for the following payments or benefits upon termination of their employment:

All employees who retire from Microsoft in the United States after (a) age 65 or (b) age 55 with 15 years of service are eligible for the continuation of vesting of stock awards granted at hire or at performance review, if they were granted more than one year before retirement.

Generally, all employees whose employment with Microsoft terminates due to death or total and permanent disability will fully vest in their outstanding stock awards.

In September 2013, the Compensation Committee implemented a Senior Executive Severance Benefit Plan that is described in “Fiscal year 2014 compensation changes” in Section 2 above.

Pursuant to Mr. Turner’s employment offer letter, 160,000 shares of his on-hire stock award will vest upon his retirement from Microsoft at age 60 or older.

In connection with Mr. Klein’s resignation from his position as chief financial officer, Mr. Klein agreed to continue in that position until his successor was appointed and he remained an employee of the Company through June 30, 2013. The Company will pay Mr. Klein $1,000,000 on January 15, 2014 and $1,000,000 on June 30, 2014 as compensation for his services during fiscal year 2013 and performance of his obligations under his resignation agreement.

Executive compensation recovery policy

Accountability is a fundamental value of Microsoft. To reinforce this value through our executive compensation program, our executive officers and certain other senior executives are subject to an executive compensation recovery policy. Under this policy, the Committee may seek to recover payments of incentive compensation if the performance results leading to a payment are later subject to a downward adjustment or restatement of financial or nonfinancial performance. The Committee may use its judgment in determining the amount to be recovered where the incentive compensation was awarded on a discretionary basis, as with awards under the Incentive Plan. The Committee may recover incentive compensation whether or not the executive’s actions involve misconduct. When an executive has engaged in intentional misconduct that contributed to the payment,

the Committee may take other remedial action, including seeking to recover the entire payment. Our executive compensation recovery policy is available on our website atwww.microsoft.com/investor/recoverypolicy.

Stock ownership policy

Our executive officers and certain other senior executives are subject to stock ownership requirements to maintain a minimum equity stake in Microsoft. This policy embodies the Committee’s belief that our most senior executives should maintain a material personal financial stake in Microsoft to promote a long-term perspective in managing our business. In addition, it helps ensure the alignment of executive and shareholder interests, which reduces incentive for excessive short-term risk taking. Our stock ownership policy requires each covered executive to acquire and maintain ownership of shares of Microsoft common stock equal to a specified multiple of his or her base salary, which ranges from three to ten times salary. In addition, each covered executive must retain 50% of all net shares (post-tax) that vest until achieving the minimum share ownership requirement. As of the end of fiscal year 2013, each of our Named Executive Officers complied with our executive stock ownership policy. Our policy is available on our website atwww.microsoft.com/investor/execstockpolicy.

Derivatives trading, hedging and pledging policy

Our Named Executive Officers are prohibited from trading in options, puts, calls, or other derivative instruments related to Microsoft stock or debt. They also are prohibited from purchasing Microsoft stock on margin, borrowing against Microsoft stock held in a margin account, or pledging Microsoft stock as collateral for a loan.

Deductibility of executive compensation

In structuring compensation for our Named Executive Officers, the Committee considers, among other things, whether a form of compensation will be deductible for federal income tax purposes or otherwise subject to the $1 million annual deduction limit of Section 162(m) of the Internal Revenue Code. However, other factors may be of greater importance than preserving deductibility for a particular form of compensation. Under federal income tax rules, certain performance-based compensation approved by our shareholders is not subject to this deduction limit. Annual awards under the Incentive Plan that are potentially subject to the deduction limits of Section 162(m) are expected to qualify as performance- based compensation. All compensation for our Named Executive Officers in fiscal year 2013 was intended to be deductible under Section 162(m).

Named Executive Officer compensation34


Compensation risk assessment

We performed an annual assessment for the Compensation and Audit Committees of our Board of Directors to determine whether the risks arising from any of our fiscal year 2013 compensation policies or practices are reasonably likely to have a material adverse effect on the Company. Our assessment reviewed material elements of executive and non-executive employee compensation. We concluded that these policies and practices do not create risk that is reasonably likely to have a material adverse effect on the Company.

In addition, the structure of our compensation program for executive officers does not incentivize unnecessary or excessive risk taking. The base salary component of compensation does not encourage risk-taking because it is a fixed amount. The Incentive Plan awards have the following risk-limiting characteristics:

Awards to each executive officer are limited to the lesser of a fixed maximum specified in the Incentive Plan, and a fixed percentage of an incentive pool. Cash awards under the Incentive Plan are limited to 300% of a target cash award (200% of base salary for Mr. Ballmer).

Cash awards are based on a review of a variety performance factors, thus diversifying the risk associated with any single aspect of performance, while amounts received under stock awards do not vary directly based on an individual executive officer’s performance.

Awards are not made in the form of stock options, which may provide an asymmetrical incentive to take unnecessary or excessive risks to increase Company stock price.

Awards are not tied to formulas that could focus executives on specific short-term outcomes.

Members of the Compensation Committee, or in the case of Mr. Ballmer, the independent members of our Board of Directors, approve the final Incentive Plan cash awards in their discretion, after reviewing executive and corporate performance.

Awards are subject to our Executive Compensation Recovery Policy, described in Part 4 – ���Named Executive Officer compensation – Other compensation policies and information – Executive compensation recovery policy.”

For executive officers other than Mr. Ballmer, the majority of the award value is delivered in the form of shares of common stock with a multi-year vesting schedule, which aligns the interests of our executive officers to long-term shareholder interests. For Mr. Ballmer, this alignment exists by virtue of his being one of Microsoft’s largest shareholders.

Executive officers are subject to our executive stock ownership requirements described in Part 4 – “Named Executive Officer compensation – Other compensation policies and information – Stock ownership policy.”

35Named Executive Officer compensation


Fiscal year 2013 compensation tables

The following table contains information about compensation awarded to our Named Executive Officers for the fiscal years ended June 30, 2013, June 30, 2012, and June 30, 2011. None of our Named Executive Officers received stock options during those fiscal years.

Summary compensation table

  Name and principal position Year  

Salary

($)

  

Bonus1

($)

  

Stock
awards
2

($)

  

All other
compensa-
tion
3

($)

  

Total

($)

 

  Steven A. Ballmer

  Chief Executive Officer and Director

  2013    697,500    550,000    N/A    13,718    1,261,218  
  2012    685,000    620,000    N/A    13,128    1,318,128  
  2011    682,500    682,500    N/A    11,915    1,376,915  

  Amy E. Hood

  Chief Financial Officer

  2013    365,954    457,443    6,626,0193   11,153    7,460,569  
      

  Peter S. Klein

  Former Chief Financial Officer

  2013    598,333    N/A    3,542,323    11,820    4,152,476  
  2012    580,000    950,000    3,567,806    11,030    5,108,836  
  2011    525,000    720,000    2,266,321    10,366    3,521,687  

  Kurt D. DelBene

  President, Microsoft Office Division

  2013    669,167    1,505,625    5,406,699    10,954    7,592,445  
  2012    638,333    1,812,500    5,445,594    10,298    7,906,725  
  2011    603,333    1,450,000    4,154,922    10,994    6,219,249  

  Satya Nadella

  President, Server and Tools

  2013    669,167    1,580,906    5,406,699    12,180    7,668,952  
      

  B. Kevin Turner

  Chief Operating Officer

  2013    777,500    2,138,125    7,457,504    10,484    10,383,613  
  2012    762,500    2,400,000    7,511,150    10,021    10,683,671  
  2011    732,500    1,925,000    6,610,104    9,537    9,277,141  

(1)This column reports Incentive Plan awards for the fiscal year that were paid in cash in September following the fiscal year end.

(2)This column reports the Incentive Plan stock awards for the fiscal year, and any other stock awards granted outside the Incentive Plan during fiscal year 2013. All amounts in this column are calculated using the grant date fair value under Accounting Standards Codification Topic 718 based on the market price as of the date of grant of common stock awarded, reduced by the present value of estimated future dividends because the awards are not entitled to receive dividends prior to vesting.

(3)Ms. Hood’s fiscal year 2013 amount includes an award of 103,413 shares (with a grant date fair value of $3,319,557) she received in connection with her promotion to Chief Financial Officer. Her stock award amount also includes 21,617 shares (with a grant date fair value of $639,215) awarded during fiscal year 2013 for her fiscal year 2012 performance in her prior role.

Named Executive Officer compensation36


(4)The amounts in this column are set forth in the table below.

All other compensation

  Name Year  

Relocation
expense

($)

  

Tax

gross up

($)

  

401(k)
company
match

($)

  

Income received
under broad-based
benefits program*

($)

  

Total

($)

 

  Steven A. Ballmer

  
 
 
2013
2012
2011
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
7,650
7,500
7,350
  
  
  
  
 
 
6,068
5,628
4,565
  
  
  
  
 
 
13,718
13,128
11,915
  
  
  

  Amy E. Hood

  2013    0    0    8,614    2,539    11,153  

  Peter S. Klein

  
 
 
2013
2012
2011
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
7,650
7,500
7,350
  
  
  
  
 
 
4,170
3,530
3,016
  
  
  
  
 
 
11,820
11,030
10,366
  
  
  

  Kurt D. DelBene

  
 
 
2013
2012
2011
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
7,763
7,430
8,545
  
  
  
  
 
 
3,191
2,868
2,449
  
  
  
  
 
 
10,954
10,298
10,994
  
  
  

  Satya Nadella

  2013    0    0    7,650    4,530    12,180  

  B. Kevin Turner

  
 
 
2013
2012
2011
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
0
0
0
  
  
  
  
 
 
7,650
7,500
7,350
  
  
  
  
 
 
2,834
2,521
2,187
  
  
  
  
 
 
10,484
10,021
9,537
  
  
  

*These amounts include (i) imputed income from life and disability insurance, and (ii) athletic club membership and payments in lieu of athletic club membership. These benefits are available to substantially all our U.S.-based employees.

The following table provides information on grants of awards under any plan to the Named Executive Officers related to the fiscal year ended June 30, 2013.

Grants of plan-based awards for fiscal year ended June 30, 2013

  Name Grant  date  Approval  date  

Stock awards

(#)

  

Grant date fair value of
stock awards
1,

($)

 

  Steven A. Ballmer

  N/A    N/A    N/A    N/A  

  Amy E. Hood

  8/31/2012    8/30/2012    36,4222   1,045,917  
  8/31/2012    8/30/2012    21,6173   639,215  
  5/15/2013    5/15/2013    103,4134   3,319,557  
  5/15/2013    5/15/2013    82,7315   2,667,247  

  Peter S. Klein

  9/10/2012    9/10/2012    123,297    3,542,323  

  Kurt D. DelBene

  9/10/2012    9/10/2012    188,190    5,406,699  

  Satya Nadella

  9/10/2012    9/10/2012    188,190    5,406,699  

  B. Kevin Turner

  9/10/2012    9/10/2012    259,572    7,457,504  

(1)All amounts in this column are calculated using the grant date fair value under Accounting Standards Codification Topic 718 based on the market price as of the date of grant of common stock awarded, reduced by the present value of estimated future dividends because the awards are not entitled to receive dividends prior to vesting.

(2)Represents stock awards granted to Ms. Hood before her promotion to Chief Financial Officer, which were rescinded and reissued with an award having terms consistent with stock awards under the Incentive Plan for fiscal year 2013 in connection with the promotion.
(3)Represents an award Ms. Hood received during fiscal year 2013 for her fiscal year 2012 performance in her prior role.
(4)Represents an award Ms. Hood received in connection with her promotion to Chief Financial Officer.
(5)Represents the reissued award Ms. Hood received under the Incentive Plan as compensation in her expanded role as Chief Financial Officer.

37Named Executive Officer compensation


The following table provides information on unvested stock awards held by the Named Executive Officers on June 30, 2013.

Outstanding equity awards as of June 30, 2013

   Name Stock awards 
 

Number of shares
or units of stock
that have not
vested
1

(#)

  

Market value of
shares or units of
stock that have
not vested
2

($)

 

  Steven A. Ballmer

  N/A    N/A  

  Amy E. Hood

  290,534    10,036,497  

  Peter S. Klein

  N/A    N/A  

  Kurt D. DelBene

  500,999    17,307,010  

  Satya Nadella

  454,062    15,685,572  

  B. Kevin Turner

  881,454    30,449,828  

(1)The following table shows the dates on which the awards in the outstanding equity awards table vest and the corresponding number of shares, subject to continued employment through the vest date.

Vesting dates and number of shares

  Vesting Date  Number of Shares Vesting 
 Amy  Hood  Kurt D.  DelBene  Satya  Nadella  B. Kevin  Turner 

  8/29/2013 

  0    3,665    5,497    0  

  8/31/2013 

  20,682    178,786    169,186    298,662  

  9/28/2013 

  37,237    0    0    0  

  10/24/2013 

  3,518    0    0    0  

  10/26/2013 

  4,024    0    0    0  

  5/15/2014 

  41,365    0    0    0  

  8/31/2014 

  20,683    165,643    140,588    215,134  

  9/28/2014 

  31,565    0    0    0  

  10/26/2014 

  4,025    0    0    0  

  5/15/2015 

  31,024    0    0    0  

  8/31/2015 

  20,683    105,857    91,743    142,765  

  9/28/2015 

  20,299    0    0    0  

  5/15/2016 

  31,024    0    0    0  

  8/31/2016 

  20,683    47,048    47,048    64,893  

  9/28/2016 

  3,722    0    0    0  

  Retirement at 

  age 60 or older 

  (year 2025) 

  0    0    0    160,000  

  Total 

  290,534    500,999    454,062    881,454  

(2)The market value is the number of shares shown in the table multiplied by $34.545, the closing market price of Microsoft common stock on June 28, 2013.

Named Executive Officer compensation38


The following table provides information, on an aggregate basis, about stock options that were exercised and stock awards that vested during the fiscal year ended June 30, 2013 for each of the Named Executive Officers.

Option exercises and stock awards vested for fiscal year ended June 30, 2013

  Name Option awards  Stock awards 
 

Number of shares
acquired on
exercise

(#)

  

Value realized  on
exercise
1

($)

  

Number of shares
acquired on
vesting

(#)

  

Value realized  on
vesting
2

(#)

 

  Steven A. Ballmer

  N/A    N/A    N/A    N/A  

  Amy E. Hood

  11,111    36,250    49,624    1,467,236  

  Peter S. Klein

  N/A    N/A    96,962    2,972,607  

  Kurt D. DelBene

  N/A    N/A    145,193    4,463,667  

  Satya Nadella

  N/A    N/A    163,137    4,957,870  

  B. Kevin Turner

  N/A    N/A    272,389    8,338,652  

(1)The value realized on exercise is calculated as the difference between the market price of the shares underlying the options at exercise and the applicable exercise price of those options.

(2)The value realized on vesting is calculated by multiplying the number of shares shown in the table by the market value of the shares on the vesting date.

The following table provides information about Named Executive Officers’ contributions, earnings, and balances under our non-qualified deferred compensation plan in fiscal year 2013. Microsoft does not contribute to the deferred compensation plan, and in fiscal year 2013 there were no withdrawals by or distributions to Named Executive Officers.

Non-qualified deferred compensation

  Name 

Executive
contributions in
fiscal year 2013
1

($)

  

Aggregate
earnings in fiscal
year 2013
2

($)

  

Aggregate
balance at
June 30, 2013

($)

 

  Steven A. Ballmer

  N/A    N/A    N/A  

  Amy E. Hood

  N/A    N/A    N/A  

  Peter S. Klein

  N/A    N/A    N/A  

  Kurt D. DelBene

  334,583    1,327,878    7,880,173  

  Satya Nadella

  N/A    15,525    132,670  

  B. Kevin Turner

  N/A    N/A    N/A  

(1)The amount in this column includes $334,583 deferred from fiscal year 2013 salary, which is reported in the Salary Column of the Summary Compensation Table.

(2)The amount in this column is not included in the Summary Compensation Table because plan earnings were not preferential or above-market.

39Named Executive Officer compensation


Microsoft’s deferred compensation plan is unfunded and unsecured. It allows participants to defer a specified percentage of their base salary (up to 50%), and/or eligible incentive cash payments (up to 100%). Participation in the deferred compensation plan is limited to senior management, including our Named Executive Officers. Microsoft does not contribute to the deferred compensation plan or guarantee any returns on participant contributions.

At the time an employee elects to participate in the deferred compensation plan, the employee must specify the percentage of base salary and/or cash incentive award to be deferred, as well as the timing of distributions. If

employment terminates before retirement (defined as at least age 55 with 10 years of service, or age 65), distribution is made in the form of a lump sum following termination. At retirement, benefits are paid according to the distribution election made by the participant at the time of the deferral election. No withdrawals are permitted during employment or prior to the previously elected distribution date, other than “hardship withdrawals” as permitted by applicable law. Amounts deferred under the deferred compensation plan are credited with hypothetical investment earnings based on participant investment elections made from among investment options available under the plan.

The following table provides information about shares of Microsoft stock that may be issued under our equity compensation plans approved by shareholders and plans not approved by shareholders.

Equity compensation plan information as of June 30, 2013

  Plan category Number  of securities
to be issued upon
exercise of
outstanding options,
warrants, and  rights
1
  

Weighted average
exercise price of
outstanding options,
warrants, and

rights2

  Number  of securities
remaining available for
future issuance under
equity compensation
plans
3
 

  Equity compensation plans approved by security holders4

  276,303,358    $6.8763    615,538,118  

  Equity compensation plans not approved by security holders

  0    N/A    0  

  Total

  276,303,358    $6.8763    615,538,118  

(1)Includes 273 million shares issuable upon vesting of outstanding stock awards granted under the 2001 Stock Plan.

(2)The weighted-average exercise price does not take into account the shares issuable upon vesting of outstanding stock awards, which have no exercise price.

(3)Includes 191 million shares remaining available for issuance as of June 30, 2013 under the 2003 Employee Stock Purchase Plan.

(4)Under the 2001 Stock Plan, no award may be repriced, replaced, regranted through cancellation, or modified without shareholder approval (except in connection with a change in our capitalization), if the effect would be to reduce the exercise price for the share underlying such award.

Named Executive Officer compensation40


Compensation Committee interlocks and insider participation

Dina Dublon, Maria M. Klawe, Stephen Luczo and John W. Thompson were members of the Compensation Committee during fiscal year 2013 (Mr. Thompson left the Committee and Mr. Luczo joined on June 12, 2013).All members of the Committee were independent directors,

and no member was an employee or former employee of Microsoft. During fiscal year 2013, none of our executive officers served on the compensation committee (or its equivalent) or board of directors of another entity whose executive officer served on our Compensation Committee.

 

Compensation Committee reportProposal 2: Advisory vote on named executive officer compensation  

 

The Compensation Committee has reviewed and discussed with management the Compensation Discussion and Analysis provided above. Based on its review and discussions, the Compensation Committee

recommended to the Board of Directors that the Compensation Discussion and Analysis be included in this Proxy Statement.

Compensation Committee

Dina Dublon

Stephen J. Luczo (Chair)

Maria M. Klawe

41 Named Executive Officer compensation


  Part 5

Audit Committee

matters

Audit Committee report

 

 

The Audit Committee operates under a written charter adopted by the Board of Directors. It is available on Microsoft’s website atwww.microsoft.com/investor/auditcommittee. The charter, which was last amended effective July 24, 2012, includes a calendar that outlines the Audit Committee’s duties and responsibilities quarter-by-quarter. The Audit Committee reviews the charter and calendar annually and works with the Board of Directors to amend them as appropriate to reflect the evolving role of the Committee. Fiscal year 2013 changes to the Audit Committee’s charter are described in Part 3 – “Board of Directors – Board committees.”

The Board of Directors has the ultimate authority for effective corporate governance, including oversight of the management of Microsoft. The Audit Committee assists the Board in fulfilling its responsibilities by overseeing the accounting and financial reporting processes of Microsoft, the audits of Microsoft’s consolidated financial statements and internal control over financial reporting, the qualifications and performance of the independent registered public accounting firm engaged as Microsoft’s independent auditor, and the performance of Microsoft’s internal auditor.

The Audit Committee relies on the expertise and knowledge of management, the internal auditor, and the independent auditor in carrying out its oversight responsibilities. Management is responsible for the preparation, presentation, and integrity of Microsoft’s consolidated financial statements, accounting and financial reporting principles, internal control over financial reporting, and disclosure controls and procedures designed to ensure compliance with accounting standards, applicable laws, and regulations. Management is also responsible for objectively reviewing and evaluating the adequacy, effectiveness, and quality of Microsoft’s system of internal control. Microsoft’s independent auditor, Deloitte & Touche LLP (“Deloitte & Touche”), is responsible for performing an independent audit of the consolidated financial statements and expressing an opinion on the conformity of those financial statements with accounting principles generally accepted

in the United States. The independent auditor is also responsible for expressing an opinion on the effectiveness the Company’s internal control over financial reporting.

During fiscal year 2013, the Audit Committee fulfilled its duties and responsibilities generally as outlined in the charter and the accompanying calendar. Specifically, the Committee, among other actions:

reviewed and discussed with management and the independent auditor Microsoft’s quarterly earnings press releases, consolidated financial statements, and related periodic reports filed with the SEC,

reviewed with management, the internal auditor, and the independent auditor management’s assessment of the effectiveness of the Company’s internal control over financial reporting and the independent auditor’s opinion about the effectiveness of Microsoft’s internal control over financial reporting,

reviewed and discussed with management, the internal auditor, and the independent auditor, as appropriate, the audit scopes and plans of both the independent auditor and the internal auditor,

inquired about significant business and financial reporting risks, reviewed Microsoft’s policies for risk assessment and risk management, and assessed the steps management is taking to control these risks,

met in periodic executive sessions with each of management, the internal auditor, and the independent auditor, including to discuss the results of their examinations, their evaluations of internal controls, and the overall quality of the Company’s financial reporting,

met with the chief executive officer and chief financial officer to discuss the processes they have undertaken to evaluate the accuracy and fair presentation of the Company’s financial statements and the effectiveness of the Company’s systems of disclosure controls and procedures and internal control over financial reporting, and

received reports about the receipt, retention, and treatment of financial reporting and other compliance concerns.

Audit Committee matters42


The Audit Committee has reviewed and discussed with management and the independent auditor Microsoft’s audited consolidated financial statements and related footnotes for the fiscal year ended June 30, 2013, and the independent auditor’s report on those financial statements. Management represented to the Audit Committee that Microsoft’s financial statements were prepared in accordance with accounting principles generally accepted in the United States. Deloitte & Touche presented the matters required to be discussed with the Audit Committee by Public Company Accounting Oversight Board (United States) Auditing Standard AU Section 380, Communication with Audit Committees, and Rule 2-07 of SEC Regulation S-X. This review included a discussion with management and the independent auditor of the quality (not merely the acceptability) of Microsoft’s accounting principles, the reasonableness of significant estimates and judgments, and the disclosures in Microsoft’s financial statements, including the disclosures relating to critical accounting policies.

The Audit Committee recognizes the importance of maintaining the independence of Microsoft’s independent auditor, both in fact and appearance. Consistent with its charter, the Audit Committee has evaluated Deloitte & Touche’s qualifications, performance, and independence, including that of the lead audit partner. The Audit Committee leads the selection of the engagement audit partner, working with Deloitte, with input from management. As part of its auditor engagement process, the Audit Committee considers whether to rotate the independent audit firm. The Audit Committee has

established a policy pursuant to which all services, audit and non-audit, provided by the independent auditor must be pre-approved by the Audit Committee or its delegate. This policy prohibits the independent auditor from providing non-audit services such as bookkeeping or financial systems design and implementation. The Company’s pre-approval policy is more fully described in this Part 5 of this Proxy Statement under the caption “Policy on Audit Committee Pre-approval of Audit and Permissible Non-audit Services of Independent Auditor.” The Audit Committee has concluded that provision of the non-audit services described in that section was compatible with maintaining the independence of Deloitte & Touche. In addition, Deloitte & Touche has provided the Audit Committee with the written disclosures and letter required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountant’s communications with the audit committee concerning independence. The Audit Committee has reviewed these materials and discussed the firm’s independence with Deloitte & Touche.

Based on the reviews and discussions described above, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in Microsoft’s Annual Report on Form 10-K for the fiscal year ended June 30, 2013 for filing with the SEC. The Audit Committee also has selected Deloitte & Touche as the independent registered public accounting firm for fiscal year 2014. The Board recommends that shareholders ratify this selection at the Annual Meeting.

Audit Committee

Charles H. Noski (Chair)

Dina Dublon

Stephen J. Luczo

Helmut Panke

43Audit Committee matters


Fees billed by Deloitte & Touche

The following table presents fees for professional audit services rendered by Deloitte & Touche for the audit of Microsoft’s annual financial statements for the years ended June 30, 2013 and 2012, and fees billed for other services rendered by Deloitte & Touche during those periods.

  Year ended June 30 2013  2012 

  Audit fees

  $23,075,000    $23,133,000  

  Audit related fees

  13,782,000    8,317,000  

  Tax fees

  57,000    50,000  

  All other fees

  410,000    12,000  

  Total

  $37,324,000    $31,512,000  

Audit fees

These amounts represent fees of Deloitte & Touche for the audit of our annual consolidated financial statements, the review of financial statements included in our quarterly Form 10-Q reports, the audit of internal control over financial reporting, and the services that an independent auditor would customarily provide in connection with subsidiary audits, statutory requirements, regulatory filings, and similar engagements for the fiscal year, such as comfort letters, attest services, consents, and assistance with review of documents filed with the SEC. Audit Fees also include advice about accounting matters that arose in connection with or as a result of the audit or the review of periodic consolidated financial statements and statutory audits that non-U.S. jurisdictions require.

Audit-related fees

Audit-Related Fees consist of assurance and related services that are reasonably related to the performance of the audit or review of Microsoft’s consolidated financial statements or internal control over financial reporting. This category may include fees related to the performance of audits and attest services not required by statute or regulations, audits of our employee benefit plans, due diligence related to mergers, acquisitions, and investments, additional revenue and license compliance procedures related to performance of the review or audit of Microsoft’s financial statements, third party assurance audits for cloud services, and accounting consultations about the application of generally accepted accounting principles to proposed transactions. Revenue assurance and license compliance includes procedures under

contracts we have entered into that provide for review by an independent accountant, and advice about controls associated with the completeness and accuracy of our software licensing revenue. These services support the evaluation of the effectiveness of internal control over revenue recognition, and enhance the independent auditor’s understanding of our licensing programs and controls.

Tax fees

These fees consist generally of the two categories of tax compliance and return preparation, and of tax planning and advice. The tax compliance and return preparation services consisted of the preparation of original and amended tax returns and claims for refunds. During fiscal years 2013 and 2012, fees incurred for tax compliance and return preparation were approximately $40,000 for both years. Tax planning and advice consisted of support during income tax audits or inquiries. For fiscal year 2013 and 2012, fees incurred for tax planning and advice were approximately $17,000 and $10,000, respectively.

All other fees

All Other Fees consist of permitted services other than those that meet the criteria above and include training activities and economic, industry, and accounting subscriptions and surveys.

The Audit Committee has concluded the provision of the non-audit services listed above is compatible with maintaining the independence of Deloitte & Touche.

Audit Committee matters44


Policy on Audit Committee pre-approval of audit and permissible non-audit services of independent auditor

The Audit Committee has established a policy for pre-approval of all audit and permissible non-audit services provided by the independent auditor. Each year, the Audit Committee approves the terms on which the independent auditor is engaged for the ensuing fiscal year. At least quarterly, the Committee reviews and, if appropriate, pre-approves services to be performed by the independent auditor, reviews a report summarizing fiscal year-to-date services provided by the independent auditor, and reviews an updated projection of the fiscal year’s estimated fees.

The Audit Committee, as permitted by its pre-approval policy, from time to time delegates the approval of certain permitted services or classes of services to a member of the Committee. The Committee then reviews the delegate’s approval decisions each quarter. Microsoft uses a centralized internal system to collect requests from Company personnel for services by the independent auditor to facilitate compliance with this pre-approval policy.

45Audit Committee matters


  Part 6

Proposals to be voted

on at the meeting

Election of directors

Our Board of Directors has nine members, each of whom have been nominated for election at the Annual Meeting to hold office until the next annual meeting of shareholders. The nominees were evaluated and recommended by the Governance and Nominating Committee in accordance with its charter and our Corporate Governance Guidelines. For additional information about the nominees and their qualifications,

please see Part 3 – “Board of Directors – Director nominations and qualifications.”

Each director will be elected by a vote of the majority of the votes cast, meaning that the number of shares cast “for” a director’s election exceeds the number of votes cast “against” that director.

Our Board of Directors recommends a vote FOR the election to the Board of each of the following nominees:

  Name   Age     Director since    Occupation
  Steven A. Ballmer 57 2000 CEO, Microsoft
  Dina Dublon 60 2005 Former CFO and EVP, JPMorgan Chase & Co.
  William H. Gates III 57 1981 Chairman, Microsoft
  Maria M. Klawe 62 2009 President, Harvey Mudd College
  Stephen J. Luczo 56 2012 CEO, Seagate Technology PLC
  David F. Marquardt 64 1981 General Partner, August Capital
  Charles H. Noski 61 2003 Former Vice Chairman, Bank of America Corporation
  Helmut Panke 67 2003 Former Chairman of the Board of Management, BMW Bayerische Motoren Werke AG
  John W. Thompson 64 2012 CEO, Virtual Instruments

Proposals to be voted on at the meeting46


Approval of material terms of the performance goals under the Executive Officer Incentive Plan

Shareholders are being asked to approve the material terms of the performance goals that may apply to awards under the Executive Officer Incentive Plan (“Incentive Plan”). To comply with the performance-based compensation exception under Code Section 162(m), shareholders must approve these material terms at least every five years. This approval is necessary to preserve Microsoft’s federal income tax deduction for performance-based compensation paid to certain executive officers under Section 162(m) of the Internal Revenue Code.

The Compensation Committee has approved the amended Incentive Plan for the Company’s executive officers effective upon shareholder approval of this Proposal. As amended, the Incentive Plan increases the maximum limits on awards. The limits on equity awards are raised to the limits under our 2001 Stock Plan, so that we can ensure that all equity awards granted up to those limits can be deductible. The limits on cash awards are raised to the same level as for stock awards, to give the Committee greater flexibility in making cash awards in a variety of situations, including new hire awards. In addition, the amended Incentive Plan expands participation beyond executive officers to senior officers selected by the Committee.

The Incentive Plan represents the single largest component of overall compensation for named executive officers.

Section 162(m) Approval

Section 162(m) of the Internal Revenue Code (the “Code”) imposes an annual deduction limit of $1 million on the amount of compensation paid to each of the chief executive officer and certain other named executive officers. The deduction limit does not apply to performance-based compensation that satisfies the requirements of Section 162(m). The requirements of Section 162(m) for performance-based compensation include shareholder approval of the material terms of the performance goals under which the compensation is paid. The material terms include (1) the employees eligible to receive compensation upon attainment of a goal, (2) the business criteria on which the goals may be based, and (3) the maximum amount payable to an employee upon attainment of a goal.

Because of the performance-based compensation exception under Code Section 162(m) requires a review of individual facts, and there is limited binding guidance under 162(m), Microsoft cannot guarantee that the awards under the Incentive Plan to covered employees will qualify for exemption under Code Section 162(m). However, the intention of Microsoft and the

Compensation Committee is to have the ability to deduct performance-based awards under the Incentive Plan in compliance with Code Section 162(m).

Eligible employees. Awards under the Incentive Plan may be granted to executive officers of the Company and those other senior officers that the Committee has determined should participate in the Plan. Currently, only our executive officers have been selected for participation in the Incentive Plan.

Business Criteria/Performance Goals. Under the Incentive Plan, awards that are intended to qualify as performance-based compensation under Section 162(m) will be subject to the satisfaction of one or more one or more of the following business criteria:

sales or licensing volume,

revenues,

customer satisfaction,

expenses,

organizational health/productivity,

earnings (which includes similar measurements such as net profits, operating income and net income, and which may be calculated before or after taxes, interest, depreciation, amortization or taxes),

margins,

cash flow,

shareholder return,

return on equity,

return on assets or return on investments,

working capital,

shipments or releases,

technology advances and innovations,

brand or product recognition or acceptance (including market share), and/or

stock price.

Achievement of the goals may be measured:

individually, alternatively, or in any combination, including through an index;

with respect to Microsoft, a subsidiary, division, business unit, product line, product, or any combination of the foregoing;

on an absolute basis, or relative to a target, to a designated comparison group, to results in other periods, or to other external measures; and /or

including or excluding items that could affect the measurement, such as extraordinary or unusual and nonrecurring gains or losses, litigation or claim

47Proposals to be voted on at the meeting


judgments or settlements, material changes in tax laws, acquisitions, divestitures, the cumulative effect of accounting changes, asset write-downs, restructuring charges, or the results of discontinued operations or products.

Maximum Awards. Prior to the amendment, the maximum amount that could be paid to any participant under the Incentive Plan in one or more performance periods ending in a fiscal year was $20 Million. To enable us to grant awards that are tax deductible under 162(m) in amounts that are permitted under our 2001 Stock Plan, the amended Incentive Plan provides that equity-based awards granted to any participant based on one or more performance periods ending in a fiscal year of the Company shall not exceed (i) 20,000,000 shares for stock options or stock appreciation rights, and (ii) 5,000,000 shares for stock awards (increased, in both cases proportionately, in the event of any stock split, stock dividend or similar event with respect to the shares). These limits on equity awards are the same as those found under our 2001 Stock Plan.

To give the Committee greater flexibility to grant tax-deductible awards in cash, the amended Incentive Plan now also provides that awards settled in cash based on one or more performance periods ending in a fiscal year of the Company shall (i) not exceed the stock award share limit above (5,000,000 shares) multiplied by the closing price per share of Company common stock on the last trading day coinciding with or preceding the date the cash award is paid, and (ii) reduce the share limits for the performance period(s) for equity awards by the number of whole shares that could be purchased with the cash award on the date of payment of the cash award.

The principal provisions of the Incentive Plan are summarized below. The summary is qualified in its entirety by reference to the actual Plan, a copy of which is attached as Appendix A to the electronic copy of this Proxy Statement filed with the SEC and may be accessed from the SEC’s home page (www.sec.gov). In addition, a copy of the Incentive Plan, for which shareholder approval is being sought for the material terms of the performance criteria under Plan, may be obtained upon written request to: Investor Relations Department, Microsoft Corporation, One Microsoft Way, Redmond, WA 98052.

Description of the Executive Officer Incentive Plan

Administration. The Compensation Committee of the Board (the “Committee”) administers the Incentive Plan.

Eligibility. The Committee, in its discretion, will select the executive officers and other senior officers to whom awards will be granted. Currently, only our eight executive officers have been selected for participation in the Incentive Plan.

Granting of Awards. Not later than 90 days after the beginning of a performance period (normally a fiscal year) for which the Committee has determined to grant awards, the Committee will determine in writing (1) the participants receiving awards for the performance period, (2) the performance goals for each participant for the performance period, and (3) the amount payable to a participant upon attainment of the applicable performance goals for the performance period.

Performance Goals. See Business Criteria/Performance Goals above.

Incentive Pool. Unless otherwise determined by the Committee, the amount payable to a participant upon attainment of the applicable performance goals will be stated as a percentage of an incentive pool. The total of the incentive pool percentages assigned to all participants for a performance period shall not exceed 100%, and the amount of the incentive pool shall be determined under an objective formula or basis.

Performance Goal Satisfaction. After the close of a performance period, the Committee will determine whether the performance goals established for that performance period have been met.

Award Amount. If the Committee determines that the performance goals for a participant have been met for a performance period, the participant will be eligible to receive a payment for that performance period. However, the Committee will have the absolute discretion to impose vesting conditions on the receipt of payment, reduce the amount of, or eliminate entirely, the payment under an award to a participant.

Limitations on Awards. See Maximum Amount Payable above.

Payment of Awards. Shortly after approval of an award amount and the satisfaction of any vesting conditions, payment will be made in cash and/or a stock award under the 2001 Stock Plan, as determined by the Committee.

Discretionary Awards. The Committee may grant awards that are not intended to qualify as performance-based compensation under Code section 162(m) and as such will not meet one or more of the rules described above.

Nontransferability. Awards are not transferable other than by will or the laws of descent and distribution.

Amendment and Termination. The Committee may amend or terminate the Incentive Plan, or any part thereof, at any time and for any reason. However, an amendment will not be effective without shareholder approval if this approval is necessary (i) to ensure that Incentive Plan awards can qualify as performance-based compensation under

Proposals to be voted on at the meeting48


Section 162(m), or (ii) otherwise under Internal Revenue Service or SEC regulations, the rules of NASDAQ or any other applicable law or regulation.

Plan Benefits. Because benefits under the Incentive Plan depend on the Committee’s actions, it is not possible to determine the benefits that will be received by participants under the Incentive Plan.

Federal Income Tax Consequences

The U.S. federal income tax consequences to the Company and its employees of awards under the Incentive Plan are complex and subject to change. The following discussion is only a brief summary of the applicable federal income tax rules. Recipients of awards should consult their own tax advisors since a taxpayer’s particular situation may be such that some variation of the rules described below will apply.

Participants will recognize ordinary compensation income when any cash amounts are paid to them under the Incentive Plan. Participants will also recognize ordinary compensation income when shares are delivered to them

upon vesting of stock awards issued under the 2001 Stock Plan in settlement of awards under the Incentive Plan. The amount of income recognized in this situation will be based on the fair market value of the shares received. Subject to any limitations under section 162(m) of the Code, the Company generally will be entitled to a deduction equal to the amount of ordinary income that a participant is required to recognize. As mentioned above, Microsoft cannot guarantee that the deductibility of awards under the Incentive Plan that we intend to qualify as performance-based compensation under Section 162(m).

New plan benefits

Awards granted under the Incentive Plan will be subject to the Committee’s discretion, and the Committee has not determined future awards or who might receive them. The awards granted for the 2013 fiscal year would not have changed if the Incentive Plan had been in place. The awards granted for the 2013 fiscal year are set forth in the following table (and, for our named executives, are also set forth in the 2013 Summary Compensation Table and 2013 Grants of Plan-Based Awards table above.)

  Name and principal position 

Dollar value1

($)

  

Number of shares/units1

(#)

 

  Steven A. Ballmer

  Chief Executive Officer and Director

  550,000    N/A  

  Amy E. Hood

  Chief Financial Officer

  3,124,690    82,731  

  Peter S. Klein

  Former Chief Financial Officer

  3,542,323    123,297  

  Kurt D. DelBene

  President, Microsoft Office Division

  6,912,324    188,190  

  Satya Nadella

  President, Server and Tools

  6,987,605    188,190  

  B. Kevin Turner

  Chief Operating Officer

  9,595,629    259,572  

  Current Executive Officers as a Group (8)2

  21,280,832    556,451  

  Current Non-Employee Directors as a Group

  0    0  

  Current Employees OtherThan Executive Officers as a Group

  0    0  

(1)Dollar value includes value of both cash awards and stock awards. Number of shares/units includes only stock awards.
(2)Five of eight current executive officers were Incentive Plan participants in fiscal year 2013.

Vote Required and Board Recommendation

The affirmative vote of holders of a majority of the shares of common stock cast in person or by proxy is required to approve this proposal.

Our Board of Directors recommends a vote FOR approval this proposal.

49Proposals to be voted on at the meeting


Advisory vote on executive compensation

As required by Section 14A of the Securities and Exchange Act of 1934,SEC rules, we are asking for your advisory vote on the following resolution (the
(the “say-on-pay” resolution):

Resolved, that the shareholders approve, in a nonbinding vote, the compensation of the Company’s Named Executive Officers,named executive officers, as disclosed in Part 4 of this proxy statement.“Part 3 – Named executive officer compensation.”

We currently hold our say-on-pay vote every year. Shareholders will have an opportunity to cast an advisory vote on the frequency of say-on-pay votes at least every six years. The next advisory vote on the frequency of the say-on-pay vote will occur no later thanin 2017.

Statement in support

In 2009, we were one of the first U.S. public companies voluntarily to submit our executive compensation to a shareholder vote and it received the overwhelming support of nearly 99% of votes cast. The goals, philosophies, and practices in place then are fundamentally the same today. At the 2012 Annual Meeting, more than 94% of the votes cast supported our say-on-pay resolution.LOGO

Pay for performance

The discretionary structure of our compensation program allows our Board and Compensation Committee to determine pay based on a comprehensive view of the quantitative and qualitative factors they believe best reflect the results that will produce long-term business success. The correlation between our financial results and Named Executive Officer compensation actually awarded demonstrates the success of this approach. See, for example, the chart showing the relationship between total direct compensation and operating income in Part 4 – “Named Executive Officer compensation – Compensation discussion and analysis – Performance and pay – Fiscal year 2013 corporate performance.”

Sound program design

We designed our compensation programs for Named Executive Officers

Statement in support

Pay for performance

Our executive compensation program continues to evolve to better align with and reward achieving our business strategies and producing long-term business success.

Through our ongoing shareholder engagement, we receive consistent feedback that our investors favor incentive compensation arrangements tied to specific performance measures that drive long-term performance and value creation. We concur and have been steadily evolving our program over the past three years to develop a design that incorporates performance elements directly linked to achieving our three strategic ambitions.

Our fiscal year 2016 Incentive Plan awards include significant elements tied to specific performance objectives intended to drive long-term performance. Key features of our fiscal year 2016 compensation program were:

55% of the annual target compensation opportunity was performance-based, on average.

From 35% to 38% of the annual target compensation opportunity was delivered in the form of a performance-based stock award to be earned based on achieving pre-established financial and strategic performance objectives that reflect our three ambitions.

We introduced a relative total shareholder return multiplier for the performance stock awards to reward significant positive outperformance, thereby strengthening the alignment of the interests of our executive officers with the interests of our long-term shareholders.

We reduced the potential maximum annual cash incentive award, placing greater emphasis on long-term incentive compensation opportunities for our executive officers.

We introduced a structured framework for determining Mr. Nadella’s annual cash incentive award consisting of four weighted performance categories (business results 40%; product and strategy 20%; customers and stakeholders 20%; and culture and organizational leadership 20%).

2016 PROXY STATEMENT  27


LOGO

Beginning in fiscal year 2017, 50% of the annual cash incentive will be tied to financial objectives, the outcome for those objectives will be determined formulaically using pre-established targets for financial performance (company-wide revenue and operating income), and this framework will apply to all executive officers.

LOGO

Sound program design

We design our compensation program for our senior leadership team to attract, motivate, and retain the key executives who drive our success and industry leadership. Pay that reflects performance and alignment of that pay with the interests of long-term shareholders are key principles that underlie our new compensation program design and decisions. We achieve our objectives through compensation that:

 

•    provides a competitive total target pay opportunity,

•    consists primarily of stock-basedequity compensation, which encourages our Named Executive Officersexecutives to act as owners with an equitya significant stake in Microsoft,

 

links•    delivers a significant portionmajority of total compensation to performance we believe will create long-term shareholder value,

differentiates rewardspay based on the Named Executive Officer’s actual contributions to business performance,

 

•    balances long-term and short-term incentives,

•    enhances retention by subjecting a significant percentage of total target compensation to multi-year vesting andor performance requirements,

 

•    makes prudent use of our equity, and

•    does not encourage unnecessary and excessive risk taking.

Best practices in executive compensation

Our compensation programs for Named Executive Officers do

  Best practices in executive compensation

Our compensation program for our executive officers does not provide inappropriate incentives or reward inappropriate risks.

We do:

 

have anWe do

LOGO    Have a stock ownership policy that reinforces alignment between the interests of our shareholders and our executive compensation recoveryofficers

LOGO    Have a clawback policy to ensure accountability

 

have a stock ownership policy to reinforce alignment between shareholdersLOGO    Prohibit pledging, hedging, and our executive officers, and

have a policy prohibiting pledging, trading in derivatives of and hedging Microsoft securities.securities

LOGO    Have an independent compensation consultant advising the Compensation Committee

LOGO    Responsibly manage the use of equity compensation

We do not:not

LOGO    Award stock options

 

award stock options,

offer specialLOGO    Offer executive-only perquisites or benefits besides a charitable gift match (no club memberships, medical benefits, or tax gross-ups)

 

haveLOGO    Have employment contracts

LOGO    Provide change in control protections or

 

haveLOGO    Have special retirement programs.programs

Although the vote is non-binding, the Board and the Compensation Committee will review the voting results and through our regular shareholder engagement seek to understand the factors that influenced the voting results. The Board and the Compensation Committee will consider constructive feedback obtained through this process in making future decisions about our executive compensation programs.

 

Our Board of Directors recommends a vote FOR approval,LOGO    Guarantee bonuses

LOGO    Pay dividends on a non-binding, advisory basis, of the compensation paid to our Named Executive Officers in fiscal year 2013.outstanding and unvested stock awards

Our Board and Compensation Committee will review the voting results and through our regular shareholder engagement seek to understand the factors that influenced the voting results. The Board and the Compensation Committee will consider feedback obtained through this process in making future decisions about the design and operation of our executive compensation program.

Our Board of Directors recommends a vote FOR approval, on a non-binding, advisory basis, of the compensation paid to our named executives officers in fiscal year 2016

 

28LOGO
Proposals to be voted on at the meeting


LOGO

Compensation discussion and analysis

This Compensation Discussion and Analysis provides information about our fiscal year 2016 compensation program for our fiscal year 2016 named executive officers (the “Named Executives”).

As part of our ongoing business transformation, we designed a new executive incentive program for fiscal year 2016 that quantitatively ties a greater portion of our Named Executive’s annual total target compensation opportunities to performance-based pay aligned with our key strategic opportunities, our financial performance, and shareholder returns.

The content of this Compensation Discussion and Analysis is organized into five sections.

Section 1  The continuing evolution of pay at Microsoft 29
Section 2  

Executive compensation overview

 34
Section 3  Fiscal year 2016 compensation decisions 36
Section 4  Compensation design process for fiscal year 2016 42
Section 5  Other compensation policies and information 44

Section 1 – The continuing evolution of pay at Microsoft

Three years ago, our Compensation Committee and Board charted a course to transform our executive pay program over time to include significant performance attributes. They recognized it would be premature to move to business metric-based pay before Mr. Nadella established and the Board concurred with his vision for the Company and the strategy that would embody that vision. Once our new strategy was set, additional performance-based pay elements were added. With our changes in fiscal years 2016 and 2017, we are significantly increasing the portion of pay that is performance-based and the portion of incentive pay that is quantitatively determined using pre-established metrics.

This effort was grounded in a compensation philosophy aimed at achieving strong alignment between the Company’s long-term strategic goals and our shareholders’ interests. We actively engaged with our shareholders seeking their input about features they valued and sought their feedback as we evolved the program design.

Fiscal year 2015

We retained our prior pay program as Mr. Nadella and the Board worked to develop the Company’s new strategic vision. In June 2015, we announced our mission, our world view and strategy, and our three ambitions to achieve our strategy.

LOGO

Fiscal year 2016

In September 2015, the Board initiated the next phase in developing a total compensation program aligned with our long-term objectives for achieving our three ambitions. The Board designed the program to work best for Microsoft and how we manage our

2016 PROXY STATEMENT  29


LOGO

business, rather than taking a generic approach. The Board carefully considered shareholder input that the program should be tied to specific performance measures and appropriately balance objective and subjective factors. This work resulted in significant changes to the annual cash incentive and equity components of the program.

Key elements of the fiscal year 2016 compensation program changes include:

Weintroduced a structured framework for determining Mr.Nadella’s annual cash incentive award with four weighted performance categories (business results 40%; product and strategies 20%; customers and stakeholders 20%; and culture and organizational leadership 20%) and accompanying performance indicators.

Wereduced the maximum annual cash incentive awards for all Named Executives from 300% to 200% to increase focus on long-term incentive opportunities.

Weintroduced a multi-year performance stock award (“PSA”)with specific pre-established financial and strategic performance objectives tied to achieving our three ambitions. Previously, approximately 70% of annual total target compensation was in the form of a fixed stock award, all of which was time-based. In 2016, half of the target value was converted to PSAs. The balance of the target value was delivered in time-based stock awards (“SA”) that were variable based on individual performance and capability of delivering future contributions. PSAs are performance-based because the number of shares that vest is determined by performance against the metrics, and the value of the shares received depends on changes in the price of our stock during the three-year performance period cycle.

The three-year PSAs will be granted each year (i.e., with rolling performance targets), allowing a flexible approach that adapts to our evolving business environment. Each performance metric has a threshold level; no award will be earned unless threshold is achieved for at least one metric.

We incorporated a relative total shareholder return multiplier for PSAs toreward significant outperformance that creates closer alignment with the interests of our long-term shareholders.

The PSAs granted in fiscal year 2016 have these key attributes.

Award Feature

Design

Rationale

Performance period

Three years

Reinforces importance oflong-term value creationbecause the value of shares that vest depends on the change in our share price during the performance cycle

Performance measures

Objective Company-wide pre-established quantitative strategic and financial measures, with thresholds below which no shares will be earned

Establishes shared targets thatdrive accountabilityfor annual business performance whilestriving for major strategic objectives

Overlapping performance periods

A new three-year performance period will begin each fiscal year, with performance periods overlapping

Overlapping performance periodslimit impact of short-term business performance or share price fluctuations on final outcomes and allow for adjusted priorities in a rapidly changing environment

Payout opportunity

Ranging from 0% to 300% in 2016 (reduced to 200% in 2017) of the target number of shares, before the relative TSR multiplier

Provides accountability for underperformance and incentive for out performance.Payouts at maximum are expected to be rare and only possible when Microsoft has exceptional performance.

Relative TSR multiplier

Payout only if Microsoft’s relative TSR is positive and above the 60th percentile of the S&P 500 for the performance period. The multiplier will increase the number of shares linearly up to an additional 1/3 of earned shares when Microsoft’s relative TSR is at or above the 80th percentile.

Provides an opportunity toreceive additional shares only if Microsoft significantly outperforms the market

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This table illustrates the performance measures and weights for the fiscal year 2016 PSAs.

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Fiscal year 2017

Beginning in fiscal year 2017, thestructured framework for the annual cash incentive will beused for all Named Executives and50% will be determined formulaically based on pre-established targets for EIP Revenue and EIP Operating Income.

In addition,the maximum PSA grant before applying the TSR multiplier will be reduced from 300 to 200%, and the total equity opportunity will be divided equally between PSAs and SAs. The TSR multiplier change will cause a comparable reduction from 400% to 300% of maximum if the full TSR multiplier is earned.

For fiscal year 2017, the performance metrics for the PSAs focus entirely on strategic measures that align with our three ambitions and are aimed at driving new growth areas for our commercial and consumer businesses. These metrics were selected because they address areas that support long-term growth of our business focusing on our emerging business opportunities. Because these areas are new in dynamically changing markets, they are inherently volatile and therefore difficult to forecast. Thus, the targets for each metric will be set on an annual basis. In establishing metrics, the Board is mindful of the importance of balancing the business need for flexibility and being accountable over the long term. It is committed to setting rigorous metrics for which the probability of achieving the target value at the time the values are set ranges from 40% to 60% depending on the metric.

2016 PROXY STATEMENT  31


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The final number of shares earned will be calculated based on the aggregate results over the three separate years applicable to the PSA. To avoid duplicating metrics across the incentive pay elements, revenue and operating income will no longer be used because they will be included as a key component in our annual cash incentive, as shown below.

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This table describes the performance measures for the fiscal year 2017 PSAs.

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The following chart illustrates the transition in pay design, and its impact on the target compensation mix and range of potential outcomes for our Named Executives.

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With these changes, the Board and Compensation Committee have substantially accomplished in a thoughtful and disciplined way the objectives they set in 2014. The resulting program provides a competitive mix of pay to motivate, reward, and retain the executive talent that is critical to our success, incentivizes our leaders with quantitative and qualitative annual metrics aligned to our three, ambitions, and provides long-term incentives that will focus our senior leadership team on the strategic goals that will achieve those ambitions.

Shareholder feedback considered in evolution of pay program

It has long been a priority of our Board to actively engage with our shareholders on a range of topics, including executive compensation. We deeply value the continued interest of and feedback from our shareholders, and are committed to maintaining our active dialogue with shareholders to ensure diverse perspectives are thoughtfully considered. The Compensation Committee carefully considers both the level of voting support from our shareholders on our say-on-pay vote as well as direct feedback received from shareholders when evaluating our executive compensation plan.

At the 2015 Annual Meeting, 72.7% of the votes cast supported our advisory resolution on the compensation of our Named Executives (the “say-on-pay” vote). While the say-on-pay vote received majority support, the Compensation Committee sought to understand the perspectives of shareholders who voted against the proposal. Since July 2015, independent members of our Board of Directors and members of senior management spoke about our executive compensation with a cross-section of our shareholders owning 40% of our shares. During these discussions, we reviewed the historical evolution of our compensation structure, and sought shareholder views on our plans to introduce more performance-based pay in fiscal years 2016 and 2017. The feedback gained from these interactions was an important input in designing the changes described above.

2016 PROXY STATEMENT  33


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What we heard

How we responded

•  The maximum payments for the cash incentive and performance-based stock are high relative to others

•  Lowered the annual cash incentive maximum payout from 300% to 200% in fiscal year 2016; and the PSA maximum payout from 400% to 300% in fiscal year 2017

•  The discretion under the cash incentive is too broad

•  Adopted a structured framework for the cash incentive for the CEO in fiscal year 2016 and all Named Executives in 2017 that balances formula-based performance pay and using qualitative judgment to determine pay outcomes

•  There should be more disclosure about the factors used to determine the cash incentive awards

•  Added more robust disclosure about the specific factors used to assess annual performance

•  Annual revenue and operating income are short-term measures better suited to the cash incentive

•  Moved the pre-established Revenue and Operating Income metrics to the cash incentive on a formulaic basis for the CEO in fiscal year 2016 and all Named Executives in 2017

Shareholders generally viewed the evolution of our compensation plan as consistent with what the Company previously communicated in its outreach over the past two years. Based on the input from our shareholders, the Compensation Committee determined that the planned changes to introduce more performance-based pay substantially addressed the views about our pay plan.

Section 2 – Executive compensation overview

Our executive compensation program objectives

These tenets inform the design of our executive compensation program.

We pay competitively to provide a target compensation opportunity that will attract, motivate, and retain the executives who drive our success and industry leadership;

At least 70% of the annual target compensation opportunity for our executives is delivered in equity to incentivize a long-term perspective and strong alignment with our shareholders;

We explicitly tie pay to performance by delivering a large majority of our executives’ target compensation opportunity through performance-based incentives;

We focus on the long term by subjecting a large majority of total compensation to multi-year vesting or performance requirements; and

We avoid encouraging unnecessary and excessive risk-taking through our vesting and stock holding requirements and compensation recovery (clawback) provisions.

Executive compensation best practices

Our leading practices include:

LOGOA stock ownership policy that reinforces the alignment of executive officer and shareholder interests

LOGOAn executive compensation recovery (clawback) policy to ensure accountability

LOGOA policy prohibiting pledging, hedging, and trading in derivatives of Microsoft securities

LOGOAn independent compensation consultant that advises the Compensation Committee

LOGOResponsible management of equity compensation

LOGONo stock option awards

LOGONo executive perquisites or other personal benefits besides charitable giving match (no club memberships, premium medical benefits, or tax gross-ups)

LOGONo employment agreements

LOGONo change in control protection

LOGONo special retirement programs

LOGONo guaranteed bonuses

LOGONo dividends paid on outstanding and unvested stock awards

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Compensation elements

During fiscal year 2016, no compensation was awarded to our Named Executives outside the annual performance review process.

The fiscal year 2016 annual compensation for our Named Executives consisted of four elements:

Base salary.

A cash incentive award under the Incentive Plan payable in September 2016. Target cash awards for our Named Executives ranged from 200% to 300% of their base salary earned for the fiscal year, depending on the executive officer.

A PSA under the Incentive Plan granted in September 2015 for shares of Microsoft common stock that vests in three years following conclusion of the performance period.

An SA under the Incentive Plan granted in September 2015 for shares of Microsoft common stock that vests in four equal annual installments.

Target Annual Compensation Mix

At least 70% of the annual target compensation opportunity for each Named Executive is equity-based to incentivize a long-term focus and align their interests with those of our shareholders.

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The Compensation Committee structures the pay mix for our annual target total compensation opportunities to place ahigher proportion in equity awards than the companies in our compensation peer group, providing greater alignment with the interests of our shareholders. The foregoing chart provides information about the fiscal year 2016 target compensation levels for our Named Executives compared to the average of these amounts for the named executive officers of the companies in our compensation peer group (identified in Section 4 below), using data available in mid-2015 when the Compensation Committee conducted our fiscal year 2016 compensation planning.

Setting Targets

The EIP Revenue and EIP Operating Income targets for the fiscal year 2016 PSAs were based on achieving the Company’s 2016 operating budget approved by the Board and reflected appropriately ambitious performance goals. The Commercial Cloud ARR, Commercial Cloud Subscribers, and Windows 10 MAD metrics incorporated publicly announced three-year targets for our Intelligent Cloud and More Personal Computing businesses.

2016 PROXY STATEMENT  35


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Section 3 – Fiscal year 2016 compensation decisions

Fiscal year 2016 in review

See “Our business performance” discussion beginning on page 4 in the Proxy Summary.

Summary of decisions

The Board and Compensation Committee reached these decisions about compensation for fiscal year 2016. More detail about the processes used and the individual assessments for each Named Executive follows.

     

Short-term incentive

 

Named Executive

    Cash incentive
award
     Percentage
of target
 

 

Satya Nadella

 

     $4,464,000       124%  

 

Amy E. Hood

 

    

 

 

 

 

$2,304,000

 

 

  

 

    

 

 

 

 

140%

 

 

  

 

 

Margaret L. Johnson

 

    

 

 

 

 

$1,409,000

 

 

  

 

    

 

 

 

 

100%

 

 

  

 

 

Bradford L. Smith

 

    

 

 

 

 

$1,972,000

 

 

  

 

    

 

 

 

 

140%

 

 

  

 

 

B. Kevin Turner(1)

 

     $2,384,000      

 

 

 

 

100%

 

 

  

 

(1)Mr. Turner left the Company in July 2016.

   

Long-term incentive

 

Named Executive

  

Performance
stock awards

(number of
shares)
(1)

     

Time-based
stock awards

(number of
shares)
(2)

     Aggregate
awarded
value
(3)
 

 

Satya Nadella

  

 

 

 

 

151,655

 

 

  

 

    

 

 

 

 

181,986

 

 

  

 

    

 

 

 

 

$14,520,000

 

 

  

 

 

Amy E. Hood

 

  

 

 

 

 

83,870

 

 

  

 

    

 

 

 

 

117,418

 

 

  

 

    

 

 

 

 

$8,760,000

 

 

  

 

 

Margaret L. Johnson

 

  

 

 

 

 

57,445

 

 

  

 

    

 

 

 

 

57,445

 

 

  

 

    

 

 

 

 

$5,000,000

 

 

  

 

 

Bradford L. Smith

 

  

 

 

 

 

74,679

 

 

  

 

    

 

 

 

 

89,614

 

 

  

 

    

 

 

 

 

$7,150,000

 

 

  

 

 

B. Kevin Turner

 

  

 

 

 

 

120,635

 

 

  

 

    

 

 

 

 

144,762

 

 

  

 

    

 

 

 

 

$11,550,000

 

 

 

 

(1)Performance-based stock awards vest in full following the end of the three-year performance period, with the number of shares determined based on performance against goals set for the period.
(2)The time-based stock awards vest 25% after one year from the date of grant, and thereafter 12.5% each six months until fully vested at the end of four years.
(3)Awarded value (in dollars) was converted to shares using the closing share price on August 31, 2015, rounded up to a whole number.

Assessing our CEO’s performance

To determine incentive awards and compensation changes, the independent members of our Board of Directors annually evaluate our CEO’s performance, considering:

A comprehensive review of the Company’s and Mr. Nadella’s performance across a series of factors listed below under “Performance review process for other Named Executives;”

Input from Microsoft’s senior executives about Mr. Nadella’s leadership;

Mr. Nadella’s evaluation of Microsoft’s and his individual performance over the past fiscal year;

The Company’s performance relative to other technology companies;

Input from the Compensation Committee’s compensation consultant; and

The Board’s assessment of Mr. Nadella’s performance during the year.

Based on this assessment, the Compensation Committee recommends Mr. Nadella’s cash incentive and stock awards under the Incentive Plan award to the independent members of our Board of Directors. The Committee also recommends, and the independent members of the Board approve, any adjustment to Mr. Nadella’s base salary. The Compensation Committee applied the formula described below to determine the cash incentive amount. The Compensation Committee exercised its business judgment in making its recommendations for Mr. Nadella’s Stock Award and Performance Stock Award target.

Assessing the performance of the other Named Executives

The Compensation Committee reviewed each Named Executive’s performance following the end of the fiscal year. Mr. Nadella and Kathleen Hogan, our Executive Vice President, Human Resources, also participated in the performance discussions.

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The Compensation Committee placed significant weight on Mr. Nadella’s recommendations for the compensation of our Named Executives and his evaluation of each Named Executive’s performance for the past fiscal year because of his first-hand knowledge of each of their contributions. In developing his recommendations, Mr. Nadella and the Committee considered performance against quantitative and qualitative financial, operational, and strategic factors in four performance categories. The factors varied based on the Named Executive’s responsibilities and the function or group he or she leads. These factors may include (in alphabetical order):

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After completing this review process, the Compensation Committee, exercising its business judgment, determined each Named Executive’s Incentive Plan cash award for the just-completed fiscal year.

Fiscal year 2016 salaries

Named Executive base salaries were unchanged in fiscal year 2015, except for Ms. Hood. Following a comprehensive review of pay at peer companies, in recognition of the scope and complexity of their roles and prevailing market forces the Compensation Committee increased fiscal year 2016 base salaries for the Named Executives other than Mr. Nadella by 10%; we believe these levels generally continue to be at or below market median.

Fiscal year 2016 cash incentive awards

Microsoft designs competitive total target pay opportunities that attract, motivate, and retain the executives who drive our success and industry leadership. The Compensation Committee establishes Individual target cash award opportunities based on an executive officer’s role following an informed review of pay levels and pay practices of the companies in our compensation peer group. For fiscal year 2016, the target cash incentive opportunities for our Named Executives continued to range from 200% to 300% of base salary earned for the fiscal year, depending on the individual executive officer, and each executive officer continued to be eligible to receive from zero to 200% of the target cash incentive based upon Microsoft’s and individual performance.This maximum limit of 200% of the target cash award represented a decrease from 300% for fiscal year 2015.

Satya Nadella

In determining Mr. Nadella’s cash award, the independent members of our Board of Directors sought to both recognize Mr. Nadella’s performance and acknowledge the strategic clarity he created for Microsoft. His efforts resulted in the launch of new product innovations, increases in customer usage and engagement across our businesses, expansion of strategic business transactions and partnerships, and the ongoing transformation of the Company’s culture. The independent members of the Board approved an annual cash incentive award of $4,464,000, representing 124% of Mr. Nadella’s target opportunity.

The Compensation Committee and Board used a weighted set of four performance categories to determine this award. They considered specific performance indicators relevant to Mr. Nadella that encompass both quantitative factors and factors that require a qualitative assessment. The performance indicators were drawn from the senior leadership team scorecard used to manage performance against Microsoft’s annual business plan. Within each category, Mr. Nadella could receive an assessment from zero to 200% based on fiscal year performance, consistent with our pay-for-performance philosophy. The fiscal year 2016 performance categories, performance indicators, and category weights were recommended by the Compensation Committee, and approved by the independent members of our Board of Directors.

2016 PROXY STATEMENT  37


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This diagram illustrates how the annual cash award was determined for Mr. Nadella.

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This table summarizes Mr. Nadella’s performance indicators on which he was evaluated and the resulting assessment of his performance by the independent members of our Board of Directors.

 

Weighted performance categories and performance indicators – Satya Nadella

 

Total Weighted Performance Result

                   124% 
      

(1) Business Results

   Outcomes        Weight         Assessment 

•   EIP Revenue*

  

$91.5 billion, slightly below target

    

•   EIP Operating Income*

  

$27.3 billion, above target

    

•   EIP Gross Margin*

  

$58.7 billion, above target

    

•   Three-Year Annualized Total Shareholder Return (“TSR”) as of June 30, 2016 and Percentile of Peer Group

  

17.2% and 77.7 percentile rank

   40%         130%  

*  See the explanation for calculating EIP Revenue, EIP Operating Income, and EIP Gross Margin in Appendix A and why these resultsdiffer fromthose disclosed in our fourth quarter 2016 earnings release.

 

Business result targets were formulated as aggressive stretch goals aligned to Microsoft’s financial plan and key growth ambitions. Though revenue was slightly below target due to our change in phone strategy, strong gross margin performance and operating expense controls offset the shortfall in revenue and resulted in EIP Operating Income of 6.1% above target and 8.6% growth over the prior year. Gross Margin improved by 3.2% year over year. The Gross Margin improvement combined with lower operating expenses through cost reductions and efficiencies in areas like mobile devices allowed the Company to fund more strategic priorities. Mr. Nadella’s decision to streamline the phone hardware business created the opportunity to reprioritize assets to growth areas.

 

  

       

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Weighted performance categories and performance indicators – Satya Nadella—continued

 
      

(2) Product & Strategy

   Outcomes        Weight         Assessment 

Reinvent Productivity and Business Processes

  

•   60% growth in Commercial Subscribers, including O365 & Dynamics

    
  

•   Segment Revenue up 6%

    

Build the Intelligent Cloud

  

•   Commercial Cloud Annual Revenue Run Rate (“ARR”)>$12.1 billion, on track for $20 billion FY18 goal

   20%         100%  
  

•   113% Azure revenue growth

    
  

•   Segment Revenue up 10%

    

Create More Personal Computing

  

•   Windows 10 Monthly Active Devices (“MAD”) >350 million, off track for FY18 goal

    
  

•   Change in mobile device strategy lead to 4% decline in segment revenue

    

The Company continued to invest in and deliver innovative products and services for its commercial and consumer customers, building momentum in future growth areas. Commercial Office 365 seat growth was 45% across businesses of all sizes. Commercial Cloud ARR experienced more than 50% growth in fiscal year 2016 and continued on a path to achieve $20 billion during fiscal year 2018 with success across each of its components (Azure, Dynamics 365, Enterprise Management Suite, and Office 365). Windows 10 MAD fell short of expectations for the year, in part because of the change in phone strategy, pushing the goal to achieve 1 billion Windows 10 MAD beyond fiscal year 2018. In More Personal Computing, Xbox Live users grew 33%, and the Cortana Search box exceeded 100 million monthly users, while mobile devices fell short of plan and execution against competitors could have been, stronger.

 

        

      

(3) Customers & Stakeholders

   Outcomes        Weight         Assessment 

Customers, Partners, and Brand

  

•   Developed and expanded strategic partnerships and business transactions across a range of customers including Boeing, Docker, Facebook, GE, RedHat, and the U.S. Department of Defense.

•   Positive external trends in brand, including innovation and security.

   20%         120%  

Government Relations and Corporate Citizenship

  

•   Established Microsoft Philanthropies

•   Externally recognized for ESG performance

    

There was significant progress with key customer segments including more than 80 percent of the world’s largest banks becoming Azure customers. These results reflected leadership addressing regulatory requirements and success deploying advanced security with a strong commitment to privacy. The Microsoft Brand continued to trend positively with improvements in the key areas of innovation and security. The company expanded its commitment to corporate philanthropy by forming Microsoft Philanthropies to help deliver the benefits of technology to people with the greatest need. Microsoft sustained its #1 ranking in Corporate Responsibility Magazine’s 100 Best Corporate Citizens list for standout performance in environmental, economic, and social values. Mr. Nadella continued to invest in building strong relationships with shareholders.

 

        

      

(4) Culture & Organizational Leadership

   Outcomes        Weight         Determination 

Employee Sentiment on Company Direction,
Leadership, and Culture

  

Sustained high employee perceptions

   20%         140%  

Diversity and Inclusion

  

Representation of African American/Black and Hispanic/Latino in the U.S. increased slightly. The company’s percentage of females declined overall, largely due to workforce reductions in the phone business, while it increased slightly for females in technical fields.

    

Talent Management

  

Greatest number of new hires in Company history with significant progress vis-à-vis competitors for talent

    

Mr. Nadella made very significant progress developing and asserting the aspire-to culture for the Company, and driving that culture change leading to a new sense of purpose at the Company. Regular employee sentiment polls demonstrate increased awareness of and belief in key cultural pillars (increased 12 to 14 points year over year). Employee sentiment on company direction and confidence in the leadership team remained very high. Mr. Nadella made decisions on people and processes that contributed significantly to building a strong leadership team and robust results in recruiting. He played a leading role in transitioning to more performance-based pay for the senior leadership team.

 

Mr. Nadella implemented a multi-year strategy to improve diversity and inclusion. While more progress is still needed, many foundational elements of the plan were implemented. The Company’s commitment to transparency and equal pay for equal work was evidenced by the pay equity disclosure in April 2016. Microsoft received 100% Corporate Equality Index Score for the 10th consecutive year from the Human Rights Campaign and ranked #4 on Women Engineer Magazines Top 50 employers list.

 

      

     

2016 PROXY STATEMENT  39


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Other Named Executives

After evaluating our other Named Executives’ performance for fiscal year 2016 against performance indicators relevant to the individual’s role and responsibilities as summarized below, the Compensation Committee exercising its judgment approved the cash incentive awards listed in the Short-Term Pay table above.

Amy E. Hood

As our Executive Vice President and Chief Financial Officer, Ms. Hood led Microsoft’s worldwide financial organization, including acquisitions and divestitures, treasury, tax planning, accounting and reporting, internal audit, investor relations, global procurement, and facilities.

During fiscal year 2016, Ms. Hood:

Provided strong overall financial management contributing to Microsoft’s share price appreciation and three-year annualized TSR of 17.2%,

Led effective and efficient execution of our operating budget resulting in EIP Operating Income increasing 8.6% to $27.3 billion,

Maintained company-wide operating expense discipline that repositioned funding to strategic business initiatives,

Drove strong execution of the Company’s capital allocation strategy and returned $26.1 billion in cash to shareholders through stock buybacks and dividends, an increase of 12% year-over-year,

Provided strategic direction and guidance on a wide range of business matters, and

Provided effective, transparent communication of the Company’s strategies and results to investors.

Margaret L. Johnson

As our Executive Vice President, Business Development, Ms. Johnson led Microsoft’s strategic partnerships and business transactions across various industries with key customers, strategic innovation partners, original equipment manufacturers, key accounts, third-party publishers, and industry influencers. She managed the Company’s relationship with the venture capital community and oversaw strategic investments through our corporate venture fund, Microsoft Ventures.

During fiscal year 2016, Ms. Johnson:

Contributed to the execution of significant business deals supporting our Intelligent Cloud and Productivity and Business Process initiatives, such as Red Hat and SAP,

Established Microsoft Ventures and completed strategic investments that complement and leverage the transition to the cloud, and

Provided meaningful progress on strategic partnerships for industrial IOT, Connected Car, and robotics, and product acquisitions like Swiftkey.

Bradford L. Smith

Mr. Smith was appointed President and Chief Legal Officer in September 2015 leading our Corporate, External, and Legal Affairs group. Previously, he was Executive Vice President, Legal and Corporate Affairs and General Counsel. Besides his prior responsibilities overseeing Microsoft’s legal work, intellectual property portfolio and patent licensing business, and its government affairs, public policy, and corporate social responsibility and philanthropic work, he assumed a key leadership role, including representing the Company externally on critical issues such as privacy, security, accessibility, environmental sustainability, and digital inclusion. He also serves as Microsoft’s Chief Compliance Officer.

During fiscal year 2016, Mr. Smith:

Provided significant contributions toward our cloud strategy. We are the most globally-distributed provider of cloud services and more than 80% of the world’s largest banks are Azure customers, reflecting our regulatory compliance, advanced security, and commitment to privacy,

Continued to advance the development and use of the Company’s patents,

Provided strong leadership on accessibility and environmental sustainability,

Formed Microsoft Philanthropies and sustained Microsoft’s strong reputation for corporate social responsibility, and

Continued to strengthen work externally and internally relating to diversity and inclusion.

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B. Kevin Turner

As our Chief Operating Officer, Mr. Turner handled the operational leadership of Microsoft’s worldwide sales, field marketing, and services organization. Mr. Turner also managed support and partner channels, Microsoft stores, and corporate support functions for Information Technology, Worldwide Licensing & Pricing, and Operations.

During fiscal year 2016, Mr. Turner:

Led strategic investments in our sales force that contributed to growing Commercial Cloud ARR to more than $12.1 billion,

Produced $1.7 billion of additional search advertising revenue, an increase of 46%, and

Exceeded expectations for Windows 10 deployment in managed accounts.

Fiscal year 2016 stock awards

As part of each Named Executive’s annual compensation, at the beginning of the fiscal year in September 2015 the Compensation Committee (and, for Mr. Nadella, the independent members of our Board of Directors) granted PSAs and SAs under the Incentive Plan to each of the Named Executives. One half of the target value was granted as PSAs. The portion of the target value assigned to SAs could vary based on the participant’s role and responsibilities, individual performance, and building capability for delivering significant future contributions to our success. As explained above, going forward equity awards will have a fixed balance of 50% PSAs and 50% SAs. For fiscal year 2016, the Compensation Committee and the independent members of our Board of Directors believed this award combination appropriately balanced performance-based incentives that support our long-term business goals and long-term retention incentives for our Named Executives.Overall, at least 70% of the annual target compensation opportunity for each Named Executive is equity-based to align their interests with those of our shareholders.

Satya Nadella

In determining Mr. Nadella’s SA grant, the independent members of our Board of Directors sought to both recognize Mr. Nadella’s performance and acknowledge the strategic clarity he has created for Microsoft that will allow us to continue to grow and compete. The independent directors also noted that Mr. Nadella had successfully executed against a consistent vision on our mobile-first and cloud-first strategy enabling Microsoft to build momentum toward our three ambitions. In the judgment of the independent directors, Mr. Nadella successfully activated the senior leadership team and Microsoft’s workforce around this strategic vision and carried forward our business transformation to accelerate growth in critical areas to deliver increased value to our customers and partners across our core businesses, resulting in an award of 181,986 shares.

Other Named Executives

For the other Named Executives’, the Compensation Committee granted SAs in September 2016 listed in “Summary of decisions” on page 36. The awards were based on the participant’s role and responsibilities and in recognition of their fiscal year 2016 performance and capability of delivering future contributions.

Amy E. Hood

Drove improvements to financial processes that enables more agility and to reallocate resources faster to emerging business needs, and

Strengthened shareholder relations and successfully communicated the business initiatives to implement our long-term business strategy.

Margaret L. Johnson

Deepened relationships with existing strategic partners, and

Developed key partnerships resulting in new business opportunities for the Company.

Bradford L. Smith

Worked to build broader trust in technology – especially in the areas of privacy and security – through effective actions, increased transparency, and leading public policy advocacy for reform of outdated laws around the world, and

Greatly expanded our corporate social responsibility and philanthropy activities around the world with a particular focus on ensuring the broad community of non-profits can harness the potential of cloud computing to better achieve their mission along with transitioning to more cloud-based support for non-profits.

B. Kevin Turner

Led the transformation of the sales teams to enable new growth, and

Drove significant progress in key growth areas of the business, including Azure revenue and Office 365 commercial seats.

2016 PROXY STATEMENT  41


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The following results for the fiscal year 2016 PSAs represent one-third of the aggregate weight for the three-year EIP Revenue and EIP Operating Income metrics (one-sixth of the PSA target shares). The ultimate payout will be determined at the end of the three-year performance period when the full performance period is concluded.

FY16 financial metrics1

($ in billions)

Threshold

(% of target)

Target

(% of target)

Maximum

(% of target)

Actual FY16

(% of target)

Payout as % of  

target award  

FY16 EIP Revenue

$89.69   

97.00%

$92.47   

100.00%

$95.00   

102.74%

$91.53   

98.98%

83.09%  

FY16 EIP Operating Income

$23.14   

90.00%

$25.71   

100.00%

$28.28   

110.00%

$27.26   

106.03%

220.62%  

Combined

151.86%

(1)Calculated using Microsoft non-GAAP accounting measures, which assume constant dollar foreign exchange rates and exclude Windows 10 revenue deferrals as well as integration, impairment, and restructuring charges. The results above are different than those disclosed in our fourth quarter 2016 earnings release because our internal plan is based on constant dollars and non-GAAP earnings are reported using constant currency. See Annex A for more information on the calculation of these non-GAAP performance measures.

Section 4 – Compensation design process for fiscal year 2016

Executive compensation program design

Paying competitively

We compete with global information technology and large market capitalization U.S. companies and smaller, high-growth technology businesses for senior executive talent. We continually monitor the marketplace and the compensation levels and pay practices of other companies to respond to marketplace changes.

To ensure that the independent members of our Board of Directors and the Compensation Committee have current information to set appropriate compensation levels, we conduct an executive compensation market analysis each year that draws from third-party compensation surveys and publicly available executive compensation data for a group of peer companies. We supplement this analysis with additional market information specific to each executive officer’s role. Because other companies actively recruit our executive officers to fill CEO and other senior leadership positions, we also supplement this market information with data on external opportunities potentially available to our executive officers.

While this market analysis and supplemental data inform the decisions of the independent members of our Board of Directors and the Compensation Committee on the range of compensation opportunities, we do not tie executive officer compensation to specific market percentiles.

In conjunction with designing the fiscal 2016 incentive program, in March 2016 we replaced the two compensation peer groups we had developed and used in prior years with a single compensation peer group comprising technology and general industry companies that would appropriately represent our peers while simplifying related analytical work. Semler Brossy led the peer group development process on behalf of the Compensation Committee. We selected a combination of the largest technology and general industry companies in terms of market capitalization, revenue, and earnings before interest, taxes, depreciation and amortization (“EBITDA”) that were comparable to Microsoft because we believe these companies are led by executives with similarly complex roles and responsibilities. We also screened these companies to ensure they had a significant presence outside the United States, and excluded companies in the financial services sector because of the different regulatory environment in which they operate. For fiscal year 2016, this compensation peer group comprised these companies.

Peer group used for fiscal year 2016 pay analysis 50 

Technology

General industry

•  Alphabet

•  Amazon

•  Apple

•  Cisco Systems

•  Facebook

•  Hewlett-Packard(1)

•  IBM

•  Intel

•  Oracle

•  Qualcomm

•  AT&T

•  Chevron

•  Coca-Cola

•  Comcast

•  ExxonMobil

•  General Electric

•  Johnson & Johnson

•  Merck

•  PepsiCo

•  Pfizer

•  Procter & Gamble

•  Verizon

•  Wal-Mart

•  Walt Disney

(1) Following the Hewlett-Packard spin-off resulting in HP Inc and Hewlett Packard Enterprise Company, Hewlett Packard Enterprise Company was retained for the fiscal year 2017 peer group.

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In March 2015, when we selected the compensation peer group for fiscal year 2016, Microsoft was significantly larger than the median of these companies based on the three primary screening criteria.

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Technology labor market

Our businesses operate in very dynamic environments. The technology labor market is hyper-competitive with demand growing faster than the supply of technical talent, resulting in significant increases in compensation at all employee levels at the companies with whom we compete for talent. The same conditions exist in the market for executive level talent that can provide innovative leadership while managing at a global scale across several complex businesses. We expect these trends to continue and we expect to continue to adjust our approach to executive compensation to respond to market conditions.

Scope of executive roles

Our executive officers must perform demanding roles leading large global organizations, overseeing complex and interdependent strategic initiatives. Often, our roles involve greater scope and complexity than similar positions at the companies in the compensation peer group.

Establishing compensation opportunities

In September 2015, Mr. Nadella recommended to the Compensation Committee fiscal year 2016 total target annual compensation opportunities comprising base salary and Incentive Plan stock awards and target cash incentive awards for each of the other executive officers. In making these recommendations, he considered an array of information that, depending on the executive officer, included:

role and responsibilities;

market data from our compensation peer group and other competitive market information reflecting the scale and scope of his or her role. For this purpose, the compensation peer group was tailored to comprise companies that represent the function the executive officer oversees;

the relationship of annual target compensation among internal peers; and

information about the market for executive talent gained through our monitoring of external market pay practices, our experience recruiting for executive positions at Microsoft, and efforts by others to recruit our executive officers.

In determining target pay, the Compensation Committee considers the range of compensation for executives performing similar roles at companies in our compensation peer group. Base salaries and incentive opportunities may be set below or above median amounts because of factors like expertise, performance, and potential for future contributions. Applying its independent judgment, the Compensation Committee formulated a total annual target compensation amount for each pay component for each executive officer based on Mr. Nadella’s recommendation, the factors Mr. Nadella considered when formulating his recommendations, and input from the Compensation Committee’s compensation consultant, Semler Brossy.

Independent compensation consultant

The Compensation Committee retains Semler Brossy, an executive compensation consulting firm that is independent of management, to assist and advise the Compensation Committee in its review and oversight of our executive compensation program. See Part 2 – “Board of Directors – Compensation Committee – Compensation consultant” for more information on Semler Brossy’s role and independence as an advisor to the Compensation Committee.

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Section 5 – Other compensation policies and information

No significant executive benefits and perquisites

Our Named executives are eligible for the same benefits available to our other U.S.-based full-time employees, including our Section 401(k) plan, employee stock purchase plan, health care plan, life insurance plans, and other welfare benefit programs. Besides the standard benefits offered to all employees, we maintain a non-qualified deferred compensation plan for our executive officers and senior managers. This deferred compensation plan is unfunded, and participation is voluntary. The deferred compensation plan allows our Named Executives to defer their base salary, the cash portion of their Incentive Plan awards, and certain on-hire bonuses. We do not contribute to the deferred compensation plan. In March 2016, Named Executives became eligible for matching gifts for charitable donations above the maximum for our other U.S.-based full-time employees.

During fiscal year 2016, we provided no executive-only perquisites or other personal benefits to our Named Executives other than modest matching gifts made to charitable organizations.

Limited post-employment compensation

Our Named executives do not have employment agreements, and they are not entitled to any payments or benefits following a change in control of Microsoft.

Our Named executives may be eligible for additional vesting of their outstanding stock awards upon termination of employment on the same terms as our other employees. All employees who retire from Microsoft in the United States after (a) age 65 or (b) age 55 with 15 years of service are eligible for the continuation of vesting of outstanding stock awards granted at hire or at the time of performance review, if the award was granted over one year before the date of retirement. As of June 30, 2016, only Mr. Smith was retirement-eligible, and the value of his retirement-based stock award vesting on that date was $9,631,269. All employees whose employment with Microsoft terminates due to death or total and permanent disability will fully vest in their outstanding stock awards. Mr. Nadella’s long-term performance stock award (“LTPSA”) would vest for the target number of shares. The value of our Named Executives’ stock awards vesting at a June 30, 2016 termination of employment due to death or total and permanent disability was: Mr. Nadella – $146,590,230; Ms. Hood – $22,825,351; Ms. Johnson – $11,195,075; Mr. Smith – $30,110,372; and Mr. Turner – $40,390,579.

In addition, our Named Executives and our other executive officers are eligible to participate in the Microsoft Senior Executive Severance Benefit Plan (the “Severance Plan”). The Severance Plan was adopted to help ensure continuity of key leaders by providing designated executives severance payments and benefits if their employment is terminated without cause. For purposes of the Severance Plan, “cause” means (i) a conviction or plea of guilty or no contest to a felony or certain misdemeanors; (ii) engaging in gross misconduct; (iii) repeated failure to substantially perform the duties of the executive’s role; (iv) violation of any securities laws; or (v) violation of Microsoft’s policies designed to prevent violations of law.

The Severance Plan payments and benefits have four components – cash, stock vesting, continued health care, and outplacement assistance. Cash payments consist of a severance payment equal to 12 Months base salary plus target annual cash incentive award, and a pro-rata payment of the executive officer’s target annual cash incentive award for the partial year of work. Stock vesting applies to SAs and PSAs. SAs that otherwise would vest in the 12-month period after employment terminates continue to vest. If the first year of the PSA performance period is completed, a pro-rata portion of any PSA shares will also vest, and the number of shares subject to pro-ration is the lesser of the target award shares that are otherwise payable after the end of the performance period. Continued health care through COBRA and outplacement assistance will be provided on the same terms as are available to other employees whose employment is terminated without cause.There is no change-in-control provision in the Severance Plan. To receive the Severance Plan payments and benefits, the executive officer must execute a separation agreement that includes a release of claims in favor of Microsoft, confidentiality and non-disparagement provisions, and 12-month non-compete/non-solicitation restrictions.

Mr. Nadella participates in the Severance Plan on the same terms as our other executive officers, except that under his LTPSA award if Microsoft terminates his employment without cause (as defined in the Severance Plan) during a performance period, he will vest in a pro-rata fraction of the threshold 150,000 shares of Microsoft common stock subject to the award for his actual period of employment during the performance period.

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This table shows the amounts that would have been payable to our Named Executives upon a termination of employment without cause on June 30, 2016, the last day of our last competed fiscal year.

Named Executive

Amount payable

Mr. Nadella

$36,085,5691

Ms. Hood

$13,816,990

Ms. Johnson

$8,206,898

Mr. Smith

$10,641,925

Mr. Turner

$28,426,3702

(1)Includes amounts payable under the Severance Plan, plus stock vesting under Mr. Nadella’s LTPSA award ($6,524,175).
(2)Mr. Turner received none of this amount when he left the Company voluntarily in July 2016; the amount includes the value of the 160,000 shares of Microsoft common stock ($8,187,200) that would have vested upon his retirement from Microsoft at age 60 or older, or upon his termination of employment by Microsoft other than for cause, as provided in his employment offer letter.

Strong clawback policy

Accountability is a fundamental value of Microsoft. To reinforce this value through our executive compensation program, our executive officers and certain other senior executives are subject to an aggressive, ‘no fault’ executive compensation recovery “clawback” policy. Under this policy, the Compensation Committee may recover incentive compensation whether or not the executive’s actions involve misconduct. When an executive has engaged in intentional misconduct that contributed to the payment of the incentive compensation, the Compensation Committee may take other remedial action, including seeking to recover the entire payment. Under this policy, the Compensation Committee may seek to recover payments of incentive compensation if the performance results leading to a payment are later subject to a downward adjustment or restatement of financial or nonfinancial performance. The Compensation Committee may use its judgment in determining the amount to be recovered where the incentive compensation was awarded subjectively. Our executive compensation recovery policy is available on our website atwww.microsoft.com/investor/recoverypolicy.

Rigorous stock ownership policy

Our executive officers and certain other senior executives are required to maintain a minimum equity stake in Microsoft. This policy embodies the Compensation Committee’s belief that our most senior executives should maintain a significant personal financial stake in Microsoft to promote a long-term perspective in managing our business. In addition, the policy helps ensure the alignment of executive and shareholder interests, which reduces incentive for excessive short-term risk taking. Each covered executive is required to acquire and maintain ownership of shares of Microsoft common stock equal to a specified multiple of his or her base salary, which ranges from three to 10 times base salary. Each covered executive must retain 50% of all net shares (post-tax) that vest until achieving his or her minimum share ownership requirement. The ownership requirements for our Named Executives are as follows.

Named Executive

Share ownership requirement

Satya Nadella

10x base salary

Amy E. Hood

3x base salary

Margaret L. Johnson

3x base salary

Bradford L. Smith

3x base salary

B. Kevin Turner1

5x base salary

(1)Mr. Turner left the Company in July 2016. This was his requirement at the time of his departure.

In fiscal year 2016, each of our Named Executives complied with our stock ownership policy. Our stock ownership policy is available on our website atwww.microsoft.com/investor/execstockpolicy.

Derivatives trading, hedging, and pledging prohibited

Our executive officers are prohibited from trading in options, puts, calls, or other derivative instruments related to Microsoft equity or debt securities. They also are prohibited from purchasing Microsoft common stock on margin, borrowing against Microsoft common stock held in a margin account, or pledging Microsoft common stock as collateral for a loan.

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Deductibility of executive compensation

In structuring compensation for our executive officers, the Compensation Committee considers whether compensation will be deductible for federal income tax purposes or otherwise subject to the $1 million annual deduction limit of Section 162(m) of the Internal Revenue Code. Other factors may be of greater importance than preserving deductibility for a particular form of compensation, however, and the Compensation Committee retains the discretion to award incentive compensation that is nondeductible. Under federal income tax rules, certain qualified “performance-based compensation” approved by our shareholders is not subject to the annual deduction limit. Annual awards under the Incentive Plan potentially subject to the annual deduction limit of Section 162(m) are expected to qualify as “performance-based compensation.” All Incentive Plan compensation for our Named Executives in fiscal year 2016 was intended to be deductible.

Annual compensation risk assessment

We performed an annual assessment for the Compensation and Audit Committees of our Board of Directors to determine whether the risks arising from our fiscal year 2016 compensation policies and practices are reasonably likely to have a material adverse effect on Microsoft. Our assessment reviewed the material elements of executive and non-executive employee compensation. We concluded these policies and practices do not create risk that is reasonably likely to have a material adverse effect on Microsoft.

The structure of our compensation program for executive officers does not incentivize unnecessary or excessive risk-taking. The base salary component of compensation does not encourage risk-taking because it is a fixed amount. The Incentive Plan awards have these risk-limiting characteristics:

Annual awards to each executive officer are limited to the lesser of a fixed maximum specified in the Incentive Plan or a fixed percentage of an incentive pool. Cash awards under the Incentive Plan are limited to 200% of a target cash award.

Cash incentive awards are based on a review of a variety performance measures, diversifying the risk associated with any single aspect of performance, while amounts received under stock awards do not vary directly based on an individual executive officer’s performance.

The introduction of the performance stock awards further diversifies the elements of the program, to minimize the incentive to produce a particular outcome.

Rolling three-year performance periods for the performance stock awards emphasize long-term, sustained performance.

Using multiple performance measures and pre-established targets reduces incentives to manage results to a single outcome.

The performance stock awards use Company-wide measures that are not specific to any one executive officer’s sphere of responsibility and which apply equally to all participants, to encourage a unified and responsible approach to achieving financial and strategic goals.

The Compensation Committee can adjust performance results, up or down, to account for extraordinary or unanticipated events, to ensure pay reflects performance outcomes that drive long-term business success.

Equity awards are not made in the form of stock options, which may provide an asymmetrical incentive to take unnecessary or excessive risks to increase the market price of Microsoft common stock.

Members of the Compensation Committee, or for Mr. Nadella, the independent members of our Board of Directors, approve the final Incentive Plan cash awards, after reviewing executive and corporate performance.

In addition, awards are subject to our Executive Compensation Recovery Policy, described in this Section 3 – “Other compensation policies and information – Strong clawback policy.”

The majority of the award value is delivered in shares of Microsoft common stock with a multi-year vesting schedule, which aligns the interests of our executive officers to long-term shareholder interests.

Executive officers are subject to our executive stock ownership requirements, described in this Section 3 – “Other compensation policies and information – Rigorous stock ownership policy.”

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Compensation Committee report

The Compensation Committee has reviewed and discussed with management the Compensation Discussion and Analysis provided above. Based on its review and discussions, the Compensation Committee recommended to the Board of Directors that the Compensation Discussion and Analysis be included in this Proxy Statement.

Compensation Committee

John W. Stanton Chair

G. Mason Morfit

Charles W. Scharf

Padmasree Warrior

Fiscal year 2016 compensation tables

Summary compensation table

This table contains information about compensation awarded to our Named Executives for the fiscal years ended June 30, 2016, 2015, and 2014. None of our Named Executives received stock options during those years.

Name and

principal position

  Year     

Salary

($)

     

Bonus1

($)

     

 

Stock

awards2

($)

  All other
compensation
($)
     

Total

($)

Satya Nadella

 

Chief Executive Officer and Director

   2016       1,200,000       4,464,000       12,013,927    14,104      

17,692,031

   2015       1,200,000       4,320,000       12,761,263    13,007      18,294,270
   2014       918,917       3,600,000       79,777,1092   12,729      84,308,755

Amy E. Hood

 

Executive Vice President and

Chief Financial Officer

   2016       731,250       2,304,000       7,326,650    12,730      

10,374,630

   2015       675,985       1,978,000       6,090,606    10,372      8,754,963
   2014       603,333       1,583,750       8,264,576    11,399      10,463,058

Margaret L. Johnson

 

Executive Vice President, Business Development

   2016       704,167       1,909,000       4,083,212    20,111      

6,716,490

   

 

2015

 

  

 

     539,204       3,795,000       10,180,6262   18,765      14,533,595

Bradford L. Smith

 

President and Chief Legal Officer

   2016       704,167       1,972,000       5,915,948    18,497      

8,610,612

   2015       650,000       1,300,000       4,833,835    16,847      6,800,682
   2014       641,667       1,925,000       14,383,054    15,082      16,964,803

B. Kevin Turner

 

Chief Operating Officer

   2016       866,667       2,384,000       9,556,560    149,523      12,956,750
   2015       800,000       2,200,000       9,184,243    11,171      

12,195,414

   2014       796,667       2,848,083       19,063,869    10,657      22,719,276

(1)This column reports Incentive Plan cash awards for the fiscal year. In addition, Ms. Johnson, received a $3,000,000 signing bonus payable over two years - $2,500,000 in fiscal year 2015 and an additional $500,000 in fiscal year 2016.
(2)Values for SAs in this column are calculated using the grant date fair value under Accounting Standards Codification Topic 718 (“ASC 718”) based on the market price as of the date of grant of common stock awarded, reduced by the present value of estimated future dividends because the awards are not entitled to receive dividends prior to vesting. Values for PSAs in this column are calculated using a Monte Carlo simulation valuation performed as of the date of grant by an independent third party. The values of PSAs in this column at the grant date, assuming that the highest level of performance conditions will be achieved are: for Mr. Nadella, $13,825,602; for Ms. Hood, $7,645,994; for Ms. Johnson, $5,236,964; for Mr. Smith, $6,808,098; and for Mr. Turner, $10,997,669. Includes, for fiscal year 2014, the LTPSA Mr. Nadella received when he was promoted to CEO, with a grant date fair value of $59,184,000; he will not be eligible to receive any part of this LTPSA compensation until 2019, if he continues to serve as CEO.

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(3)Details about the amounts in this column are set forth in the table below.

All other compensation

None of our Named Executives received reimbursements for relocation expenses or tax-gross-up payments in the last three fiscal years.

Named Executive

  Year   

401(k) Plan

Company

match

($)

   

Broad-based

plan benefitsA

($)

   

Matching
charitable
gifts
B

($)

   

Other

($)

  

Total

($)

 

Satya Nadella

   2016     9,000     5,104             14,104  
   2015     7,950     5,057             13,007  
    2014     7,800     4,929             12,729  

Amy E. Hood

   2016     9,000     3,730             12,730  
   2015     7,950     2,422             10,372  
    2014     9,086     2,313             11,399  

Margaret L. Johnson

   2016     9,000     7,111     4,000        20,111  
    2015     14,376     4,389             18,765  

Bradford L. Smith

   2016     9,000     9,497             18,497  
   2015     7,950     8,897             16,847  
    2014     7,800     7,282             15,082  

B. Kevin Turner

   2016     9,000     3,894     1,250    135,379C   149,523  
   2015     7,950     3,221             11,171  
    2014     7,800     2,857             10,657  

(A)These amounts include (i) imputed income from life and disability insurance and (ii) athletic club membership and payments in lieu of athletic club membership. These benefits are available to substantially all our U.S.-based employees.
(B)Includes matching charitable contributions above match level available to all U.S. employees under our corporate giving program.
(C)This amount is the lump sum payment to Mr. Turner in lieu of 8 weeks paid time off earned under the Company’s sabbatical program.

Grants of plan-based awards

This table provides information on grants of awards under any plan to the Named Executives related to the fiscal year ended June 30, 2016.

Named Executive

  Grant date   Estimated future payouts under
equity incentive plan awards1
   

All other

stock awards

(#)

   

Grant date
fair value of
stock awards2

($)

 
    Threshold
(#)
   Target
(#)
   Maximum
(#)
     

Satya Nadella

   9/15/2015                    181,986     7,405,393  
    9/15/2015     6,325     101,124     404,496          4,608,534  

Amy E. Hood

   9/15/2015                    117,418     4,777,985  
    9/15/2015     3,498     55,925     223,700          2,548,665  

Margaret L. Johnson

   9/15/2015                    57,445     2,337,558  
    9/15/2015     2,396     38,304     153,216          1,745,655  

Bradford L. Smith

   9/15/2015                    89,614     3,646,582  
    9/15/2015     3,115     49,796     199,184          2,269,366  

B. Kevin Turner

   9/15/2015                    144,762     5,890,670  
    9/15/2015     5,031     80,439     321,756          3,665,890  

(1)The “Estimated future payouts under equity incentive plan awards” columns represent the threshold, target, and maximum shares for the PSAs granted in fiscal year 2016. Because under ASC 718 the reported target shares excludes future periods for which a performance target has not been set, the reported target number of shares is calculated as the target shares of the strategic metrics (50% of the PSAs) and one-third of the two financial metrics for fiscal year 2016 (16.68% of the PSAs). The threshold is calculated as if the threshold of only one of the financial metrics for one year (50% of 8.34% of the PSAs) is met. The maximum is calculated assuming all maximum targets were met and the relative TSR multiplier was fully earned.
(2)Values for SAs in this column are calculated using the grant date fair value under ASC 718 based on the market price as of the date of grant of common stock awarded, reduced by the present value of estimated future dividends because the awards are not entitled to receive dividends prior to vesting. Values for PSAs in this column are calculated using a Monte Carlo simulation valuation performed as of the date of grant by an independent third party.

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Outstanding equity awards at June 30, 2016

This table provides information about unvested stock awards held by the Named Executives on June 30, 2016. Mr. Turner left the Company in July 2016; he is not eligible to vest in the awards reported in this table.

  Stock awards 

Named Executive

 

Number of shares
or units of stock
that have not
vested
1

(#)

   

Market value of
shares or units of
stock that have
not vested
2

($)

   

Equity incentive plan
awards: number of
unearned shares,
units or other rights
that have not vested
1

(#)

   

Equity incentive plan
awards: market or
payout value of
unearned shares,
units or other rights
that have not
vested
2

($)

 

 

Satya Nadella

  913,114     46,724,043     551,124     28,200,992  

 

Amy E. Hood

  362,199     18,533,723     55,925     2,861,657  

 

Margaret L. Johnson

  161,337     8,255,614     38,304     1,960,032  

 

Bradford L. Smith

  513,759     26,289,048     49,796     2,548,059  

 

B. Kevin Turner

  668,706     34,217,686     80,439     4,116,085  

(1)The following table shows the dates on which the awards in the outstanding equity awards table vest and the corresponding number of shares, subject to continued employment through the vest date or eligible retirement. Performance stock awards are reported at target award levels. Mr. Nadella’s LTPSA is reported at the minimum award level.

  Number of shares vesting 

Vesting date

 

Satya

Nadella

     

Amy E.

Hood

   

Margaret L.

Johnson

   

Bradford L.

Smith

     

B. Kevin

Turner

 

 

8/15/2016

  117,962       0     0     78,641       0  

 

8/29/2016

  128,777       63,112     27,515     64,940       123,386  

 

8/31/2016

  92,544       50,037     14,361     53,228       101,083  

 

9/28/2016

  0       3,722     0     0       0  

 

2/28/2017

  22,748       14,677     28,527     11,202       18,095  

 

6/25/2017

  0       29,741     0     0       0  

 

8/15/2017

  117,962       0     0     78,641       0  

 

8/29/2017

  128,777       63,113     27,515     64,941       123,386  

 

8/31/2017

  22,749       14,678     7,181     11,202       18,096  

 

2/28/2018

  22,748       14,677     7,181     11,201       18,095  

 

6/25/2018

  0       29,741     0     0       0  

 

8/15/2018

  117,962       0     0     78,642       0  

 

8/29/2018

  72,640       34,669     27,515     27,515       52,279  

 

8/31/2018

  123,872       70,602     45,484     60,998       98,534  

 

2/3/2019

  150,000(A)      0     0     0       0  

 

2/28/2019

  22,748       14,677     7,181     11,202       18,095  

 

8/31/2019

  22,749       14,678     7,181     11,202       18,096  

 

2/3/2020

  150,000(A)      0     0     0       0  

 

2/3/2021

  150,000(A)      0     0     0       0  

 

Retirement at age 60 or older

  0       0     0     0       160,000  

 

Total

  1,464,238       418,124     199,641     563,555(B)      749,145  

(A)Represents vest of Mr. Nadella’s LTPSA at the minimum award level.
(B)188,221 of these shares are eligible for continued vesting following Mr. Smith’s retirement.

(2)The market value is the number of shares shown in the table multiplied by $51.17, the closing market price of Microsoft common stock on June 30, 2016.

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Stock vested

This table provides information, on an aggregate basis, about stock awards that vested during the fiscal year ended June 30, 2016 for each of the Named Executives.

Microsoft has not granted stock options, other than options substituted in acquisitions, since 2003. No Named Executives held any Microsoft stock options during the fiscal year.

  Stock awards 

Named Executive

 Number of shares
acquired on vesting
(#)
     

Value realized
on vesting
1

($)

 

 

Satya Nadella

 

  338,481       15,231,611  

 

Amy E. Hood

 

  164,858       7,639,708  

 

Margaret L. Johnson

 

  61,059       2,929,541  

 

Bradford L. Smith

 

  211,394       9,527,966  

 

B. Kevin Turner

 

  371,006       16,991,385  

(1)The value realized on vesting is calculated by multiplying the number of shares shown in the table by the market value of the shares on the vesting date.

Non-qualified deferred compensation

This table provides information about Named Executives’ contributions, earnings, and balances under our non-qualified Deferred Compensation Plan in fiscal year 2016. Microsoft does not contribute to the Deferred Compensation Plan, and in fiscal year 2016 there were no withdrawals by or distributions to Named Executives.

Named Executive

  

Executive
contributions in
fiscal year 2016

($)

   

Aggregate
earnings in fiscal

year 2016

($)

   

Aggregate
balance at
    June 30, 2016
1

($)

 

 

Satya Nadella

 

   0     -1,844     160,571  

 

Amy E. Hood

 

   0     0     0  

 

Margaret L. Johnson

 

   0     0     0  

 

Bradford L. Smith

 

   0     0     0  

 

B. Kevin Turner

   0     0     0  

(1)The amount in this column has not been included in the Summary Compensation Table for previous years.

Microsoft’s Deferred Compensation Plan is unfunded and unsecured. It allows participants to defer a specified percentage of their base salary (up to 75%), and/or eligible incentive cash payments (up to 100%). Participation in the Deferred Compensation Plan is limited to senior managers, including our Named Executives. Microsoft does not contribute to the Deferred Compensation Plan or guarantee any returns on participant contributions.

When an employee elects to participate in the Deferred Compensation Plan, the employee must specify the percentage of base salary and/or cash incentive award to be deferred, and the timing of distributions. No withdrawals are permitted prior to the previously elected distribution date, other than “hardship withdrawals” as permitted by applicable law. Amounts deferred under the Deferred Compensation Plan are credited with hypothetical investment earnings based on participant investment elections made from among investment options available under the plan.

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Equity compensation plan information

This table provides information about shares of Microsoft stock that may be issued under our equity compensation plans approved by shareholders and plans not approved by shareholders. Under the 2001 Stock Plan, no option or stock appreciation rights may be repriced, replaced, regranted through cancellation, repurchased for cash or other consideration, or modified without shareholder approval (except in connection with a change in our capitalization), if the effect would be to reduce the exercise price for the share underlying the award.

Plan category

  

 

Number of securities
to be issued upon
exercise of outstanding
options, warrants,
and rights
1

     

Weighted average
exercise price

of outstanding
options, warrants,
and rights
2

     Number of securities
remaining available
for future issuance
under equity
compensation plans
3
 

 

Equity compensation plans approved by security holders

 

  

 

 

 

196,275,045

 

  

    

 

 

 

$6.55

 

  

    

 

 

 

356,665,006

 

  

 

Equity compensation plans not approved by security holders

 

  

 

 

 

0

 

  

    

 

 

 

N/A

 

  

    

 

 

 

0

 

  

 

Total

 

  

 

 

 

196,275,045

 

  

    

 

 

 

$6.55

 

  

    

 

 

 

356,665,006

 

  

(1)Represents shares issuable upon vesting of outstanding stock awards granted under the 2001 Stock Plan; includes PSA and Mr. Nadella’s LTPSA shares that will vest if target performance levels are achieved.
(2)The weighted-average exercise price does not take into account the shares issuable upon vesting of outstanding stock awards, which have no exercise price.
(3)Includes 142 million shares remaining available for issuance as of June 30, 2016 under the Employee Stock Purchase Plan.

Compensation Committee interlocks and insider participation

Ms. Warrior, Messrs. Morfit, Scharf, and Stanton, and Drs. Klawe and Panke were members of the Compensation Committee during fiscal year 2016. Dr. Klawe left the Committee on December 2, 2015 following her retirement from the Board. Dr. Panke stepped off the Committee, and Ms. Warrior and Mr. Scharf joined the Committee on January 1, 2016. All members of the Compensation Committee were independent directors, and no member was an employee or former employee of Microsoft. During fiscal year 2016, none of our executive officers served on the compensation committee (or its equivalent) or board of directors of another entity whose executive officer served on our Compensation Committee.

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Stock ownership information

This table describes, as of September 30, 2016, the number of shares of our common stock beneficially owned by our directors and all executive officers, together with additional underlying shares or stock units as described in Notes 2 through 4 to the table.

In computing the number and percentage of shares beneficially owned by each person, we have included any shares of our common stock that could be acquired within 60 days of September 30, 2016 by the exercise of options, the vesting of stock awards or the receipt of shares credited under the Deferred Compensation Plan for Non-Employee Directors. These shares, however, are not counted in computing the percentage ownership of any other person.

 

Beneficial ownership

       

Name

  Common
stock
1,2
     Percent of
common
stock
  

 

Additional
underlying shares
or stock units
3,4

     Total 

 

William H. Gates III

   190,992,9345      2.45  0       190,992,934  

 

Teri L. List-Stoll

   9,108       *    0       9,108  

 

G. Mason Morfit

   38,626,4976      *    0       38,626,497  

 

Charles H. Noski

   98,2357      *    0       98,235  

 

Helmut Panke

   49,211       *    0       49,211  

 

Sandra E. Peterson

   4,491       *        4,491  

 

Charles W. Scharf

   33,187       *    0       33,184  

 

John W. Stanton

   74,4408      *    0       74,440  

 

John W. Thompson

   31,7229      *    37,769       69,491  

 

Padmasree Warrior

   4,202       *    0       4,202  

 

Satya Nadella

   467,659       *    2,504,357       2,972,016  

 

Amy E. Hood

   192,645       *    326,254       518,899  

 

Margaret L. Johnson

   105,10910      *    162,970       268,079  

 

Bradford L. Smith

   502,805       *    388,304       891,109  

 

B. Kevin Turner

   274,387(11)      *    0       274,387  

 

Executive officers and directors as a group (18 People)

   232,269,00212      2.98  N/A       N/A  

*Less than 1%
(1)Beneficial ownership represents sole voting and investment power.
(2)For directors, includes shares credited under the Deferred Compensation Plan for Non-Employee Directors that may be distributable within 60 days of September 30, 2016: Ms. List-Stoll, 5,710; Mr. Noski, 86,055; Ms. Peterson, 4,491; Mr. Thompson, 3,377; and Ms. Warrior, 863.
(3)For directors, includes shares credited under the Deferred Compensation Plan for Non-Employee Directors that are not payable within 60 days following termination of Board service: Mr. Thompson, 37,759.
(4)For Named Executives, includes (i) unvested stock awards that do not vest within 60 days of September 30, 2016, subject to continued employment at the time of each vest: Ms. Hood, 326,254; Mr. Nadella, 704,357; Ms. Johnson, 162,970; and Mr. Smith, 228,637 (ii), 1,800,000 shares payable to Mr. Nadella under his LTPSA at target performance, and (iii) 159,667 shares that would vest if Mr. Smith retires from Microsoft.
(5)Excludes 424,816 shares held by Mr. Gates’ spouse, as to which he disclaims beneficial ownership.
(6)Includes 34,846,148 shares that are directly beneficially owned by ValueAct Capital Master Fund, L.P. and may be deemed to be indirectly beneficially owned by (i) VA Partners I, LLC as General Partner of ValueAct Capital Master Fund, L.P., (ii) ValueAct Capital Management, L.P. as the manager of ValueAct Capital Master Fund, L.P., (iii) ValueAct Capital Management, LLC as General Partner of ValueAct Capital Management, L.P., (iv) ValueAct Holdings, L.P. as the sole owner of the limited partnership interests of ValueAct Capital Management, L.P. and the membership interests of ValueAct Capital Management, LLC and as the majority owner of the membership interests of VA Partners I, LLC and (v) ValueAct Holdings GP, LLC as General Partner of ValueAct Holdings, L.P. Also includes 3,780,349 shares directly beneficially owned by ValueAct Capital Master Fund, L.P. and may be deemed to be indirectly beneficially owned by (i) VA Partners I, LLC as General Partner of ValueAct Capital Master Fund, L.P., (ii) ValueAct Capital Management, L.P. as the manager of ValueAct Capital Master Fund, L.P., (iii) ValueAct Capital Management, LLC as General Partner of ValueAct Capital Management, L.P., (iv) ValueAct Holdings, L.P. as the sole owner of the limited partnership interests of ValueAct Capital Management, L.P. and the membership interests of ValueAct Capital Management, LLC and as the majority owner of the membership interests of VA Partners I, LLC and (v) ValueAct Holdings GP, LLC as General Partner of ValueAct Holdings, L.P. Mr. Morfit is a member of the management board of ValueAct Holdings GP, LLC. Each reporting person listed above disclaims beneficial ownership of the reported securities except to the extent of its pecuniary interest therein.
(7)Includes 12,180 shares held by a family trust.
(8)Includes 7,243 shares held by a family trust.
(9)Includes 27,279 shares held by a family trust.
(10)Includes 105,109 shares held by a family trust.
(11)Represents shares owned as of June 30, 2016. Mr. Turner left the Company in July 2016.
(12)Includes 100,496 shares credited under the Deferred Compensation Plan for Non-Employee Directors that may be issued within 60 days of September 30, 2016.

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Principal shareholders

This table lists all entities that are the beneficial owner of more than 5% of Microsoft common stock.

Name

Voting common stock and
nature of beneficial
ownership as of 9/30/2016

Percent of
class to be voted
at the meeting

The Vanguard Group, Inc.

100 Vanguard Blvd., Malvern, PA 19355

485,335,822

1

6.07%

BlackRock, Inc.

55 East 52nd Street, New York, NY 10055

450,562,532

2

5.6%

(1)All information about The Vanguard Group, Inc. is based on a Schedule 13G filed with the SEC on February 10, 2016. The Vanguard Group, Inc. reported that it has sole voting power with respect to 14,751,047 shares of common stock, sole dispositive power with respect to 469,723,610 shares of common stock, shared voting power of 762,900 shares of common stock, and shared dispositive power of 15,612,212 shares of common stock.
(2)All information about BlackRock, Inc. is based on a Schedule 13G/A filed with the SEC on January 26, 2016. BlackRock, Inc. reported that it has sole voting power with respect to 382,928,585 shares of common stock, sole dispositive power with respect to 450,518,657 shares of common stock, and shared voting and shared dispositive power of 43,875 shares of common stock.

Section 16(a) – beneficial ownership reporting compliance

Section 16(a) of the Securities Exchange Act of 1934 requires our directors, executive officers, and persons who own more than 10% of our common stock to file reports of their ownership and changes in ownership of our common stock with the SEC. Our employees prepare these reports for our directors and executive officers using information obtained from them and from Microsoft’s records. We believe our executive officers met all applicable Section 16(a) requirements during fiscal year 2016. Due to administrative error, Frank H. Brod, our Chief Accounting Officer, was one day late in filing a Form 4 to report an open market sale of 7,000 shares of Microsoft common stock.

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4. Audit Committee matters

Ratification ofProposal 3:

Ratify Deloitte & Touche LLP as independent

auditor for fiscal

year 2017

 

 

The Audit Committee has selected Deloitte & Touche as Microsoft’s independent auditor for fiscal year 2014,2017, and the Board asks shareholders to ratify that selection. Although current law, rules, and regulations, as well as the charter of the Audit Committee, require the Audit Committee to engage, retain, and supervise Microsoft’s independent auditor, the Board considers the selection of the independent auditor to be an important matter of shareholder concern and is submitting the selection of Deloitte & Touche for ratification by shareholders as a matter of good corporate practice. The Board considers the selection of Deloitte & Touche as Microsoft’s

independent auditor for fiscal year 20142017 to be in the best interests of Microsoft and its shareholders.

The affirmative vote of holders of a majority of the shares of common stock cast in person or by proxy at the meeting is required to approve the ratification of the selection of Deloitte & Touche as Microsoft’s independent auditor for the current fiscal year. If a majority of shareholders does not ratify the selection of Deloitte & Touche, the Audit Committee will consider the result a recommendation to consider the selection of a different firm.

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The Board of Directors recommends a vote FOR the ratification of the independent auditor.

Audit Committee report

The Audit Committee operates under a written charter adopted by the Board of Directors. It is available on Microsoft’s website atwww.microsoft.com/investor/auditcommittee. The charter, which was last amended effective July 1, 2016, includes a calendar that outlines the Audit Committee’s duties and responsibilities. The Audit Committee reviews the charter and calendar annually and works with the Board of Directors to amend them as appropriate to reflect the evolving role of the Committee.

The Board of Directors has the ultimate authority for effective corporate governance, including oversight of the management of Microsoft. The Audit Committee assists the Board in fulfilling its responsibilities by overseeing the accounting and financial reporting processes of Microsoft, the audits of Microsoft’s consolidated financial statements and internal control over financial reporting, the qualifications and performance of the independent registered public accounting firm engaged as Microsoft’s independent auditor, and the performance of Microsoft’s internal auditor.

The Audit Committee relies on the expertise and knowledge of management, the internal auditor, and the independent auditor in carrying out its oversight responsibilities. Management is responsible for the preparation, presentation, and integrity of Microsoft’s consolidated financial statements, accounting and financial reporting principles, internal control over financial reporting, and disclosure controls and procedures designed to ensure compliance with accounting standards, applicable laws, and regulations. Management is also responsible for objectively reviewing and evaluating the adequacy, effectiveness, and quality of Microsoft’s system of internal control. Microsoft’s independent auditor, Deloitte & Touche, is responsible for performing an independent audit of the consolidated financial statements and expressing an opinion on the conformity of those financial statements with accounting principles generally accepted in the United States. The independent auditor is also responsible for expressing an opinion on the effectiveness of the Company’s internal control over financial reporting.

During fiscal year 2016, the Audit Committee fulfilled its duties and responsibilities as outlined in the charter and the accompanying calendar. The Audit Committee meets twice each quarter; once in connection with quarterly Board meetings and once to review the quarterly Forms 10-Q and annual Form 10-K. In addition, the Committee meets as needed to address emerging accounting, compliance, or other matters or for educational training. Specifically, the Audit Committee:

reviewed and discussed with management and the independent auditor Microsoft’s quarterly earnings press releases, consolidated financial statements, and related periodic reports filed with the SEC,

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reviewed and discussed with management, the internal auditor, and the independent auditor management’s assessment of the effectiveness of the Company’s internal control over financial reporting and the independent auditor’s opinion about the effectiveness of Microsoft’s internal control over financial reporting,

reviewed and discussed with management, the internal auditor, and the independent auditor, as appropriate, the audit scopes and plans of both the internal auditor and the independent auditor,

inquired about significant business and financial reporting risks, reviewed Microsoft’s policies for risk assessment and risk management, and assessed the steps management is taking to control these risks,

met in periodic executive sessions with each of management, the internal auditor, and the independent auditor, to discuss the results of their examinations, their evaluations of internal controls, and the overall quality of the Company’s financial reporting,

met with the chief executive officer and chief financial officer to discuss the processes they have undertaken to evaluate the accuracy and fair presentation of the Company’s consolidated financial statements and the effectiveness of the Company’s systems of disclosure controls and procedures and internal control over financial reporting,

reviewed the Company’s related party transactions and Policy for Related Party Transactions,

received reports about the receipt, retention, and treatment of financial reporting and other compliance concerns,

reviewed and assessed the qualitative aspects of the Company’s ethics and compliance programs, and

reviewed with the chief compliance officer legal and regulatory matters that may have a material impact on the consolidated financial statements or internal control over financial reporting.

The Audit Committee has reviewed and discussed with management and the independent auditor Microsoft’s audited consolidated financial statements and related footnotes for the fiscal year ended June 30, 2016, and the independent auditor’s report on those financial statements. Management represented to the Audit Committee that Microsoft’s consolidated financial statements were prepared in accordance with accounting principles generally accepted in the United States. Deloitte & Touche presented the matters required to be discussed with the Audit Committee by Public Company Accounting Oversight Board standards and Rule 2-07 of SEC Regulation S-X. This review included a discussion with management and the independent auditor of the quality (not merely the acceptability) of Microsoft’s accounting principles, the reasonableness of significant estimates and judgments, and the disclosures in Microsoft’s consolidated financial statements, including the disclosures relating to critical accounting policies.

Based on the reviews and discussions described above, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in Microsoft’s Annual Report on Form 10-K for the fiscal year ended June 30, 2016 for filing with the SEC.

The Audit Committee recognizes the importance of maintaining the independence of Microsoft’s independent auditor, both in fact and appearance, and takes a number of measures to ensure independence. The Audit Committee leads the selection of the lead audit engagement partner, working with Deloitte & Touche with input from management. As part of its auditor engagement process, the Audit Committee considers whether to rotate the independent audit firm. The Audit Committee has established a policy pursuant to which all services, audit and non-audit, provided by the independent auditor must be pre-approved by the Audit Committee or its delegate. This policy prohibits the independent auditor from providing non-audit services such as bookkeeping or financial systems design and implementation. The Company’s pre-approval policy is more fully described below in this Part 4 under the caption “Policy on Audit Committee Pre-approval of Audit and Permissible Non-audit Services of Independent Auditor.” Given the amount and the nature of the non-audit services provided, the Audit Committee has concluded that provision of those services was compatible with maintaining the independence of Deloitte & Touche. In addition, Deloitte & Touche has provided the Audit Committee with the written

disclosures and letter required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountant’s communications with the audit committee concerning independence. The Audit Committee has reviewed these materials and discussed the firm’s independence with Deloitte & Touche.

As provided in its charter, in addition to evaluating Deloitte & Touche’s independence, the Audit Committee assessed Deloitte & Touche’s performance as independent auditor during fiscal year 2016, consistent with the approach described in “Audit Committee Annual Evaluation of the External Auditor” published by the Center for Audit Quality. The Audit Committee assessed the performance of the Deloitte & Touche lead audit engagement partner and the audit team. The Audit Committee reviewed a variety of indicators of audit quality including:

The quality and candor of Deloitte & Touche’s communications with the Audit Committee and management.

How effectively Deloitte & Touche maintained its independence and employed its independent judgment, objectivity, and professional skepticism.

2016 PROXY STATEMENT  55


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The level of engagement and value provided by the Deloitte & Touche national office.

The depth and expertise of the global Deloitte & Touche audit team.

The quality of insight demonstrated in Deloitte & Touche’s review of the Company’s assessment of internal control over financial reporting and remediation of control deficiencies.

Available external data about quality and performance including reports of the Public Company Accounting Oversight Board on Deloitte & Touche and its peer firms and Deloitte & Touche’s response to those reports.

The appropriateness of Deloitte & Touche’s fees, taking into account the size and complexity of the Company and the resources necessary to perform the audit.

Deloitte & Touche’s tenure as our independent auditor and their knowledge of our global operations, accounting policies and practices, and internal control over financial reporting.

As a result of its evaluation, the Audit Committee concluded that the selection of Deloitte & Touche as the independent registered public accounting firm for fiscal year 2017 is in the best interest of the Company and its shareholders. The Board recommends that shareholders ratify this selection at the Annual Meeting.

Audit Committee

Charles H. Noski (Chair)

Teri L. List-Stoll

G. Mason Morfit

Helmut Panke

Fees billed by Deloitte & Touche

This table presents fees for professional audit services rendered by Deloitte & Touche for the audit of Microsoft’s annual financial statements for the fiscal years ended June 30, 2016 and 2015, and fees billed for other services rendered by Deloitte & Touche during those periods.

Year ended June 30

  2016     2015 

 

Audit fees

 

   $34,258,000       $35,622,000  

 

Audit-related fees

 

   16,735,000       19,193,000  

 

Tax fees

 

   621,000       828,000  

 

All other fees

 

   167,000       169,000  

 

Total

 

   $51,781,000       $55,812,000  

Audit fees

These amounts represent fees of Deloitte & Touche for the audit of our annual consolidated financial statements, the review of consolidated financial statements included in our quarterly Form 10-Q reports, the audit of internal control over financial reporting, and the services that an independent auditor would customarily provide in connection with subsidiary audits, statutory requirements, regulatory filings, and similar engagements for the fiscal year, such as comfort letters, attest services, consents, and assistance with review of documents filed with the SEC. Audit fees also include advice about accounting matters that arose in connection with or as a result of the audit or the review of periodic financial statements and statutory audits that non-U.S. jurisdictions require. Audit fees decreased in fiscal year 2016 mainly due to a reduction in audit procedures associated with our phone business. The change in strategy for the phone business resulted in a significant decline in phone business activity in fiscal year 2016, and the majority of phone integration activities were completed and audited in fiscal year 2015, both of which contributed to a reduction in the volume of required audit procedures and associated fees in fiscal year 2016.

Audit-related fees

Audit-related fees consist of assurance and related services that are reasonably related to the performance of the audit or review of Microsoft’s consolidated financial statements or internal control over financial reporting. This category may include fees related to the performance of audits and attest services not required by statute or regulations, audits of our employee benefit plans, due diligence related to mergers, acquisitions, and investments, additional revenue and license compliance procedures related to performance of the review or audit of Microsoft’s consolidated financial statements, third party assurance audits for cloud services, and accounting

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consultations about the application of generally accepted accounting principles to proposed transactions. Revenue assurance and license compliance includes procedures under contracts we have entered that provide for review by an independent accountant, and advice about controls associated with the completeness and accuracy of our software licensing revenue. These services support the evaluation of the effectiveness of internal control over revenue recognition, and enhance the independent auditor’s understanding of our licensing programs and controls. Audit-related fees decreased in fiscal year 2016 mainly due to a timing shift in certain license compliance audits, which are now expected to be completed in fiscal year 2017.

Tax fees

Tax fees consist generally of the two categories of tax compliance and return preparation, and of tax planning and advice. The tax compliance and return preparation services consisted of preparing original and amended tax returns and claims for refunds. During fiscal years 2016 and 2015, fees incurred for tax compliance and return preparation were approximately $26,000 and $13,000, respectively. Tax planning and advice consisted of support during income tax audits or inquiries. For fiscal year 2016 and 2015, fees incurred for tax planning and advice were approximately $595,000 and $815,000, respectively.

All other fees

All other fees consist of permitted services other than those that meet the criteria above and include training activities and economic, industry, and accounting subscriptions and surveys.

The Audit Committee concluded that the provision of the non-audit services listed above is compatible with maintaining the independence of Deloitte & Touche.

Policy on Audit Committee pre-approval of audit and permissible non-audit services of independent auditor

The Audit Committee has a policy for pre-approval of all audit and permissible non-audit services provided by the independent auditor. Each year, the Audit Committee approves the terms on which the independent auditor is engaged for the ensuing fiscal year. At least quarterly, the Audit Committee reviews and, if appropriate, pre-approves services to be performed by the independent auditor, reviews a report summarizing fiscal year-to-date services provided by the independent auditor, and reviews an updated projection of the fiscal year’s estimated fees. The Audit Committee, as permitted by its pre-approval policy, from time to time delegates the approval of certain permitted services or classes of services to a member of the Audit Committee. The Audit Committee then reviews the delegate’s approval decisions each quarter. Microsoft uses a centralized internal system to collect requests from Company personnel for services by the independent auditor to facilitate compliance with this pre-approval policy.

2016 PROXY STATEMENT  57


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5. Other management proposals

 

Proposal 4:

Approve

amendment to

Articles of

Incorporation

We ask our shareholders to approve an amendment to our Amended and Restated Articles of Incorporation to reduce the shares needed to call special shareholder meetings from 25% to 15%. The Board believes this change advances shareholder rights and puts the Company in the mainstream of best practice.

The affirmative vote of a majority of shares entitled to vote is required to approve the amendment to the Articles of Incorporation.

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The Board of Directors recommends a vote FOR the amendment to the Articles of Incorporation.

In 2009 we amended our Amended and Restated Articles of Incorporation (the “Articles”) to provide that shareholders representing 25% of shares outstanding may call special shareholder meetings. We did this because the right to call special meetings was becoming recognized as an important element of good corporate governance at U.S. public companies. We routinely evaluate Microsoft’s governance practices to maintain strong Board accountability and shareholder rights and transparent policies that enhance investor and public trust. As a result, the Board of Directors is proposing to amend our Articles to reduce the percentage of outstanding shares required for shareholders to call a special shareholder meeting to 15%. Based on discussions with shareholders and a review of voting results on proposals relating to shareholder-initiated special meetings, the Board believes this change is broadly supported among significant institutional investors, proxy advisors, and other governance advocates. The Board believes reducing the percentage is in the best interests of our shareholders, and illustrates our commitment to governance best practices.

The Board of Directors, upon the recommendation of the Governance and Nominating Committee, has unanimously adopted resolutions approving this amendment and recommending approval of this amendment to our shareholders. If this proposal is approved by the majority vote of shareholders entitled to vote, the amendment will be effective when filed with the State of Washington.

The text of the proposed amendment to Article VIII of the Amended and Restated Articles of Incorporation is as follows (additions are underlined and deletions are struck through):

Article VIII

Special shareholder meetings

Special meetings of the shareholders of the Corporation for any purpose or purposes may be called at any time by

(a)the Board of Directors,

(b)a committee of the Board of Directors recommendsthat has been duly designated by the Board of Directors and whose powers and authority, as provided in a vote FOR the ratificationresolution of the independent auditor.Board of Directors or in the bylaws of the Corporation, include the power to call such meetings, or by

(c)shareholders holdingfifteentwenty-five percent (1525%) of the then outstanding shares of the Corporation entitled to vote, provided the request is in proper form as prescribed in the bylaws of the Corporation or as otherwise required by applicable law.

Such special meetings may not be called by any other person or persons.

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ProposalsProposal 5:

Approve French

Sub Plan under the 2001 Stock Plan

Providing tax-advantaged equity compensation to our French employees is necessary so that we can offer market-competitive compensation without increasing the awarded shares. We are asking our shareholders to approve the Rules of shareholdersthe Microsoft Corporation 2001 Stock Plan for 2014 Annual MeetingStock Awards Granted to Employees in France (the “French Sub Plan”), which operates under the Microsoft Corporation 2001 Stock Plan.

The affirmative vote of holders of a majority of the shares of common stock cast in person or by proxy at the meeting is required to approve the French Sub Plan.

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The Board of Directors recommends a vote FOR approval of the French Sub Plan under the 2001 Stock Plan.

As required under a new French law (“Loi Macron”) adopted in August 2015, we are asking our shareholders to approve the Rules of the Microsoft Corporation 2001 Stock Plan for Stock Awards Granted to Employees in France (the “French Sub Plan”), which operates under the Microsoft Corporation 2001 Stock Plan (the “2001 Stock Plan”) for the purpose of qualifying under the Loi Macron in France, so that Stock Awards and Performance Stock Awards (collectively, “Stock Awards”) that are granted under the French Sub Plan to individuals who are subject to taxation under French law may qualify for the specific tax treatment described under the Loi Macron. Any such grants will be satisfied from the existing share reserve of the 2001 Stock Plan and will have terms consistent with the existing terms of the 2001 Stock Plan. Grants under the Loi Macron currently may be subject to lower taxation on the date of sale of the shares subject to the Stock Awards by the individual and also subject to lower employer social insurance contributions.

This Proposal would not make any changes to the 2001 Stock Plan itself, nor to increase the number of shares currently authorized for issuance under the 2001 Stock Plan. A copy of the French Sub Plan is attached as Annex B.

Approval of the French Sub Plan

The Loi Macron introduced changes to the requirements and income tax and social tax treatment of French tax-qualified restricted stock units (“French-qualified RSUs”). Pursuant to the new law, foreign companies are permitted but not required to grant French-qualified RSUs, which may provide more favorable tax and social tax treatment to the local employer subsidiary and its employees, compared to the grant of non-qualified restricted stock units. Among other requirements, under the new law French-qualified RSUs must provide for a minimum vesting period of one year from the grant date, and restrict the sale of shares for a minimum of two years from the grant date. The latter restriction can be achieved by placing a two-year vesting period from the grant date, or by imposing a holding restriction on shares obtained at vesting.

The 2001 Stock Plan already provides that the Compensation Committee has the full authority, in its sole discretion, to adopt such plans or sub-plans as may be deemed necessary or appropriate to comply with the law of other countries, and to allow for tax-preferred treatment of awards. The Compensation Committee will retain that discretionary authority whether or not the French Sub Plan is approved. However, the new French law provides that grants of French-qualified RSUs must be authorized by a shareholder meeting after August 7, 2015. We want to ensure that if we elect to grant French-qualified Stock Awards under the French Sub Plan, the awards may benefit from the specific tax and social treatment under the Loi Macron, provided its other requirements also are satisfied.

We are not proposing any revisions to the 2001 Stock Plan in order to grant French-qualified Stock Awards under the new law. We are asking shareholders to approve the French Sub Plan solely to comply with a post-August 7, 2015 shareholder authorization requirement under French tax law. In addition, we are not required to grant tax-qualified awards in France and may choose, at our discretion, to grant non-qualified Stock Awards to employees of our French subsidiaries.

Material tax consequences

If the French Sub Plan is approved by shareholders and Stock Awards otherwise satisfy the requirements of French-qualified RSUs under the Loi Macron, such grants to French-resident employees subject to the French social security regime should be subject to 15.5% social taxes (of which 5.1% are tax deductible) on the value of the shares subject to such awards at the time of vesting, in contrast to currently being subject to a combined 18% social tax rate. The vesting gain (i.e., the value of the shares issued upon vesting) continues to be subject to progressive income tax rates that employees pay upon ultimate sale of shares received under such Stock Award grants, but under the Loi Macron, such tax rates can be reduced by 50% or more if the shares are held for a specified number of years after the date of issuance. In addition, under the Loi Macron , the employing company will be subject to a 20% social insurance contribution

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upon vesting of qualified Stock Awards, in contrast to the current 30% social insurance contribution that is imposed upon grant of qualified Stock Awards under the old (pre-Macron) regime (and which currently is not refunded if the Stock Awards are forfeited before vesting). The tax consequences of participating in the French Sub Plan may vary with respect to individual situations; income tax laws, regulations and interpretations thereof change frequently. Awardees should rely upon their own tax advisors for advice concerning the specific tax consequences applicable to them, including the applicability and effect of state, local and foreign tax laws.

The Board of Directors believes that it is in the best interests of the Company and its shareholders to give the Company the discretion to grant Stock Awards under the French Sub Plan that would qualify for the income and social tax treatment authorized under the Loi Macron. If shareholders do not approve the French Sub Plan, the Company expects to continue to rely on its existing qualified French Sub-plan, and it may grant pre-Loi Macron qualified Stock Awards (or non-qualified Stock Awards) to French employees, or may make alternative incentive arrangements. In addition, nothing in this proposal alters the Company’s discretion in awarding compensation, including making any payment or granting equity awards that do not qualify for such tax treatment. The submission of this proposal to the Company’s shareholders is not a guarantee that all grants to individuals subject to taxation under French law will qualify as tax-qualified Stock Awards under the Loi Macron.

Description of the 2001 Stock Plan

As noted above, the Proposal does not make any changes to the 2001 Stock Plan itself and is limited to Loi Macron qualification for French law purposes. However, to comply with applicable law, the material terms of the 2001 Stock Plan are described below.

General – The purposes of the 2001 Stock Plan are to attract and retain the best available individuals for positions of substantial responsibility, to provide additional incentive to such individuals, and to promote the success of Microsoft’s business by aligning the financial interests of employees and consultants providing personal services to the Company or its affiliates with long-term shareholder value. Stock options, stock awards, and stock appreciation rights may be granted under the 2001 Stock Plan. Options granted under the 2001 Stock Plan may be either “incentive stock options,” as defined in Section 422 of the Internal Revenue Code (“Code”), or nonqualified stock options.

Administration – The 2001 Stock Plan is administered by the Board or the Compensation Committee of the Board (hereafter, the “Committee”). The Committee may delegate its authority to administer the 2001 Stock Plan to the extent provided in its charter or in a Board resolution.

Plan Benefits – Because benefits under the 2001 Stock Plan depend on the Committee’s actions and the fair market value of common stock at various future dates, it is not possible to determine the benefits that will be received by officers and other employees under the 2001 Stock Plan.

Eligibility – Incentive stock options may be granted only to employees of the Company or its subsidiaries. Nonqualified stock options, stock awards, and stock appreciation rights awards may be granted under the 2001 Stock Plan to employees and consultants of the Company, its affiliates and subsidiaries, as well as to persons to whom offers of employment as employees have been made. The Committee, in its discretion, will select the individuals to whom options, stock awards, and stock appreciation rights will be granted, the time or times when such awards are granted, and the number of shares subject to each grant.

Shares Subject to the 2001 Stock Plan – The total number of shares of Company common stock that may be awarded and delivered under the 2001 Stock Plan are (a) the number of shares that remained available for future awards under the Company’s 1991 Plan as of January 1, 2001, the effective date of the 2001 Stock Plan, (b) plus any shares represented by awards under the 1991 Plan that expire, are forfeited, are cancelled without delivery of shares, or otherwise result in the return of shares to the Company, (c) minus 100,000,000 shares. In addition, when any award under the 2001 Stock Plan expires or for any reason shares underlying an award are not delivered in full, the undelivered shares will become available for future awards under the 2001 Stock Plan. Notwithstanding the foregoing, any awards represented by stock options transferred under an option transfer program, such as the program conducted by the Company in the second quarter of fiscal year 2004, will be removed from the 2001 Stock Plan, and the shares underlying the transferred stock options will not be available for re-grant under the 2001 Stock Plan, regardless of whether the transferred stock options are exercised or expire unexercised. The shares that may be awarded and delivered under the 2001 Stock Plan may be authorized, but unissued, or reacquired common shares. As of September 30, 2016, the record date, 199,149,708 shares of Company common stock were issuable on the exercise or settlement of outstanding equity awards under the 2001 Stock Plan, and 159,391,443 shares of Company common stock remained issuable for future grant (subject to increase as described above).

Limitations – The 2001 Stock Plan provides that the maximum aggregate number of Company common shares underlying all awards to be granted to any person in any single fiscal year of the Company is 20,000,000 shares of common stock (5 million shares for a stock award). The aggregate number of shares underlying all nonqualified stock options and all stock appreciation rights that may be granted under the 2001 Stock Plan at exercise prices which are less than fair market value at the dates of such grants may not exceed 50,000,000 (excluding certain replacement (conversion) options granted to employees, consultants and advisors of acquired entities). These limits are increased proportionately in the event of any stock split, stock dividend or similar event.

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Terms and conditions of awards – Each award (other than a replacement (conversion) option) is to be evidenced by an award agreement between the Company and the individual awardee and is subject to the following additional terms and conditions:

Exercise price – The Committee will determine the exercise price for the shares of common stock underlying each award at the time the award is granted. The exercise price for shares under an incentive stock option may not be less than 100% of the fair market value of the common stock on the date such option is granted. The exercise price for shares subject to a nonqualified stock option or stock appreciation right may not be less than 75% of the fair market value of the common stock on the date such award is granted, except that certain replacement (conversion) options with lower exercise prices for the underlying shares may be granted, in connection with acquisitions, to employees, consultants and advisors of acquired entities. The fair market value price for a share of Company common stock underlying each award is the closing price per share on Nasdaq on the date the award is granted. No award may be repriced, replaced, regranted through cancellation, or modified without shareholder approval (except in connection with a change in the Company’s capitalization or similar event), if the effect would be to reduce the exercise price for the shares underlying such award.

Exercise of award; form of consideration – The Committee will determine when awards become exercisable. Each award is required to have a minimum vesting period of not less than three years from the date of grant, except that the following are not subject to the three year vesting restriction: (i) awards covering up to 50,000,000 shares (increased, proportionately, in the event of any stock split, stock dividend or similar event) and (ii) awards that are granted or that vest subject to performance goals or that vest in less than three years based on death, disability or retirement and awards assumed or substituted upon an acquisition.

The means of payment, if any, for shares issued upon exercise of an award will be specified in each award agreement. The 2001 Stock Plan permits payment to be made by cash, check, broker-assisted same day sales, and, in the case of certain executive officers, by delivery of other shares of Company stock they have owned for six months or more as of the exercise date. For nonqualified stock options, stock awards, and stock received upon the exercise of stock appreciation rights, the option holder or stock recipient must also pay the Company, at the time of purchase, the amount of federal, state, and local withholding taxes required to be withheld by the Company. An award under the 2001 Stock Plan may permit or require that such withholding tax obligations be paid by having the Company withhold shares of common stock having a value equal to the amount required to be withheld. Certain executives of the Company may elect to pay their withholding obligations by having shares withheld.

Performance goals – Awards may, but need not, vest or be granted subject to the satisfaction of one or more performance goals. Performance goals for awards will be determined by the Committee and will be designed to support the Company’s business strategy, and align executives’ interests with customer and shareholder interests. For awards that are intended to qualify as performance-based compensation under Section 162(m) of the Internal Revenue Code, performance goals will be based on one or more of the following business criteria: sales or licensing volume, revenues, customer satisfaction, expenses, organizational health/productivity, earnings (which includes similar measurements such as net profits, operating profits and net income, and which may be calculated before or after taxes, interest, depreciation, amortization or taxes), margins, cash flow, shareholder return, return on equity, assets, or investments, working capital, product shipments, product releases, brand or product recognition/acceptance, and/or stock price.

Achievement of the goals may be measured individually, alternatively, or in any combination; with respect to Microsoft, a subsidiary, division, business unit, product line, product, or any combination of the foregoing; on an absolute basis, or relative to a target, to a designated comparison group, to results in other periods, or to other external measures; and including or excluding items that could affect the measurement, such as extraordinary or unusual and nonrecurring gains or losses, litigation or claim judgments or settlements, material changes in tax laws, acquisitions, divestitures, the cumulative effect of accounting changes, asset write-downs, restructuring charges, or the results of discontinued operations.

Term of award – The term of an award may be no more than ten years from the date of grant. No award may be exercised after the expiration of its term.

Death or disability – If an awardee’s employment or consulting relationship terminates as a result of his or her death or total and permanent disability, then his or her stock awards shall become immediately vested (unless otherwise provided in the award agreement) and his or her options and/or SARs will vest to the extent of any vesting that would have occurred within the following 12 months had the employment or consulting relationship continued. Following death, an option or SAR may be exercised, to the extent vested and not expired, within the 12-month period following the awardee’s death by his or her estate or by the person who acquires the exercise right by bequest or inheritance. Following total and permanent disability, an option or SAR may be exercised, to the extent vested and not expired, within the 18-month period following the date on which the awardee ceased performing services. The foregoing applies to replacement (conversion) options only to the extent provided in the award agreements for such options.

Nontransferability of awards. Unless otherwise determined by the Committee, awards granted under the 2001 Stock Plan are not transferable other than by will or the laws of descent and distribution and may be exercised during the awardee’s lifetime only by the awardee.

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Other provisions – An award agreement may contain other terms and provisions consistent with the 2001 Stock Plan, as may be determined by the Committee.

Stock awards – Stock awards may be granted alone, in addition to, or in tandem with other awards under the 2001 Stock Plan. Unless the Committee determines otherwise, the award agreement will provide that any non-vested stock underlying the stock award is forfeited back to the Company upon the awardee’s termination of employment or consulting relationship for any reason. If the unvested shares were purchased under a stock award, at the termination of employment or consulting relationship the shares will be immediately resold to the Company at the original purchase price.

Stock appreciation rights – Stock appreciation rights (“SARs”) may be granted alone (“Stand-Alone SARs”), in addition to, or in tandem (“Tandem SARs”) with a stock option under the 2001 Stock Plan. Upon exercise of a Stand-Alone SAR, the awardee will be entitled to receive the excess of the fair market value on the exercise date of the Company common shares underlying the SAR over the aggregate base price applicable to such shares; provided that the base price per share may not be less than the fair market value of such shares on the grant date. An awardee granted a Tandem SAR will be required to elect between exercising the underlying option and surrendering the option in exchange for a distribution from the Company equal to the excess of the fair market value on the surrender date of the shares that were vested under the surrendered option over the aggregate exercise price payable for such shares. Any such surrender must be first approved by the Committee. Distributions to the awardee may be made in common stock, in cash, or in a combination of stock and cash, as determined by the Committee.

Adjustments to shares subject to the plan – If any change is made to the Company’s common shares by reason of any stock split, stock dividend, recapitalization, combination of shares, exchange of shares or other change affecting the outstanding shares as a class without the Company’s receipt of consideration, appropriate adjustments shall be made to (i) the maximum number and/or class of securities issuable under the Plan, (ii) the number and/or class of securities and/or the price per share covered by outstanding awards under the Plan, (iii) the maximum annual award, (iv) the limit on nonqualified stock options and SARs with an exercise price of less than fair market value on the grant date, and (v) the limit on awards with a vesting period of less than three years. Such adjustments also may be made in the event of any distribution of assets to shareholders other than a normal cash dividend. In determining adjustments to be made under these provisions, the Board may take into account such factors as it deems appropriate. Any such adjustments to outstanding awards will be effected in a manner that precludes the enlargement of rights and benefits under such awards.

In the event of a liquidation or dissolution of the Company, any unexercised awards will terminate immediately prior to the proposed action unless otherwise determined by the Board. In the event of the sale of substantially all assets of the Company or a merger with or into another corporation In the event of the sale of substantially all assets of the Company or a merger with or into another corporation, each award shall be assumed or an equivalent award shall be substituted by the successor corporation or a parent or subsidiary of the successor corporation or, if not assumed, shall be fully vested.

Amendment and Termination of the 2001 Stock Plan – The Board may amend, alter, suspend, or terminate the 2001 Stock Plan, or any part thereof, at any time and for any reason. However, the Company shall obtain shareholder approval or ratification for any increase in the number of shares subject to the Plan (other than in connection with the adjustment provisions of the Plan), and for any award repricing, replacement, re-grant through cancellation, repurchase for cash or other consideration, or modification, in each case that reduces the exercise price for shares under the award. No such action by the Board or shareholders may affect any award previously granted under the 2001 Stock Plan without the written agreement of the awardee; provided that the consent of an awardee is not necessary for a modification or amendment of the award, or the acceleration or deferral of the award’s vesting or exercise, that in the reasonable judgment of the Board confers a benefit on the awardee or is made in connection with the 2001 Stock Plan’s provisions for adjustment of shares in the event of changes to the shares underlying the award or the distribution of assets to shareholders other than under a normal cash dividend. The 2001 Stock Plan remains in effect until terminated by action of the Board or operation of law.

Federal income tax consequences relating to the 2001 Stock Plan, as amended and restated

The U.S. federal income tax consequences to the Company and its employees of awards under the 2001 Stock Plan are complex and subject to change. The following discussion is only a summary of the general rules applicable to the 2001 Stock Plan.

Recipients of awards under the 2001 Stock Plan should consult their own tax advisors since a taxpayer’s particular situation may be such that some variation of the rules described below will apply.

As discussed above, several different types of instruments may be issued under the Stock Plan. The tax consequences related to the issuance of each is discussed separately below.

Options. As noted above, options granted under the 2001 Stock Plan may be either incentive stock options or nonqualified stock options. Incentive stock options are options which are designated as such by the Company and which meet certain requirements under

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Section 422 of the Code and the regulations thereunder. Any option that does not satisfy these requirements will be treated as a nonqualified stock option.

Incentive stock options – If an option granted under the 2001 Stock Plan is treated as an incentive stock option, the optionee will not recognize any income upon either the grant or the exercise of the option, and the Company will not be allowed a deduction for federal tax purposes. Upon a sale of the shares, the tax treatment to the optionee and the Company will depend primarily upon whether the optionee has met certain holding period requirements at the time he or she sells the shares. In addition, as discussed below, the exercise of an incentive stock option may subject the optionee to alternative minimum tax liability.

If an optionee exercises an incentive stock option and does not dispose of the shares received within two years after the date such option was granted or within one year after the transfer of the shares to him or her, any gain realized upon the disposition will be characterized as long-term capital gain and, in such case, the Company will not be entitled to a federal tax deduction.

If the optionee disposes of the shares either within two years after the date the option is granted or within one year after the transfer of the shares to him or her, such disposition will be treated as a disqualifying disposition and an amount equal to the lesser of (1) the fair market value of the shares on the date of exercise minus the exercise price, or (2) the amount realized on the disposition minus the exercise price, will be taxed as ordinary income to the optionee in the taxable year in which the disposition occurs. (However, in the case of gifts, sales to related parties, and certain other transactions, the full difference between the fair market value of the stock and the purchase price will be treated as compensation income.) The excess, if any, of the amount realized upon disposition over the fair market value at the time of the exercise of the option will be treated as long-term capital gain if the shares have been held for more than one year following the exercise of the option. In the event of a disqualifying disposition, the Company may withhold income taxes from the optionee��s compensation with respect to the ordinary income realized by the optionee as a result of the disqualifying disposition.

The exercise of an incentive stock option may subject an optionee to alternative minimum tax liability. The excess of the fair market value of the shares at the time an incentive stock option is exercised over the purchase price of the shares is included in income for purposes of the alternative minimum tax even though it is not included in taxable income for purposes of determining the regular tax liability of an employee. Consequently, an optionee may be obligated to pay alternative minimum tax in the year he or she exercises an incentive stock option.

In general, there will be no federal income tax deductions allowed to the Company upon the grant, exercise, or termination of an incentive stock option. However, if an optionee sells or otherwise disposes of stock received on the exercise of an incentive stock option in a disqualifying disposition, the Company will be entitled to a deduction for federal income tax purposes in an amount equal to the ordinary income, if any, recognized by the optionee upon disposition of the shares, provided that the deduction is not otherwise disallowed under the Code.

Nonqualified stock options – Nonqualified stock options granted under the 2001 Stock Plan do not qualify as “incentive stock options” and will not qualify for any special tax benefits to the optionee. An optionee generally will not recognize any taxable income at the time he or she is granted a nonqualified option. However, upon its exercise, the optionee will recognize ordinary income for federal tax purposes measured by the excess of the then fair market value of the shares over the exercise price. The income realized by the optionee will be subject to income and other employee withholding taxes.

The optionee’s basis for determination of gain or loss upon the subsequent disposition of shares acquired upon the exercise of a nonqualified stock option will be the amount paid for such shares plus any ordinary income recognized as a result of the exercise of such option. Upon disposition of any shares acquired pursuant to the exercise of a nonqualified stock option, the difference between the sale price and the optionee’s basis in the shares will be treated as a capital gain or loss and generally will be characterized as long-term capital gain or loss if the shares have been held for more than one year at their disposition.

In general, there will be no federal income tax deduction allowed to the Company upon the grant or termination of a nonqualified stock option or a sale or disposition of the shares acquired upon the exercise of a nonqualified stock option. However, upon the exercise of a nonqualified stock option, the Company will be entitled to a deduction for federal income tax purposes equal to the amount of ordinary income that an optionee is required to recognize as a result of the exercise, provided that the deduction is not otherwise disallowed under the Code.

Stock awards – Generally, the recipient of a stock award will recognize ordinary compensation income at the time the Company’s common stock associated with the stock award is received in an amount equal to the excess, if any, of the fair market value of the stock received over any amount paid by the recipient in exchange for the stock. If, however, the stock is non-vested (i.e., if the employee is required to work for a period of time in order to have the right to sell the stock) when it is received under the 2001 Stock Plan and the recipient had not elected otherwise, the recipient generally will not recognize income until the stock becomes vested, at which time the recipient will recognize ordinary compensation income equal to the excess, if any, of the fair market value of the stock on the date it

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becomes vested over any amount paid by the recipient in exchange for the stock. The income realized by the recipient will generally be subject to U.S. income and employment taxes.

In the case of stock awards that take the form of the Company’s unfunded and unsecured promise to issue common stock at a future date, the grant of this type of stock award is not a taxable event to the recipient because it constitutes an unfunded and unsecured promise to issue shares of Company common stock at a future date. Once this type of stock award vests and the recipient receives the Company common shares, the tax rules discussed in the previous paragraph will apply to receipt of such shares.

The recipient’s basis for determination of gain or loss upon the subsequent disposition of shares acquired as stock awards will be the amount paid for such shares plus any ordinary income recognized either when the stock is received or when the stock becomes vested, as applicable. Upon the disposition of any stock received as a stock award under the 2001 Stock Plan, the difference between the sale price and the recipient’s basis in the shares will be treated as a capital gain or loss and generally will be characterized as long-term capital gain or loss if, at the time of disposition, the shares have been held for more than one year since the recipient recognized compensation income with respect to such shares.

If a recipient of a stock award receives the cash equivalent of Company common stock (in lieu of actually receiving Company common stock), the recipient will recognize ordinary compensation income at the time of the receipt of such cash in the amount of the cash received.

In the year that the recipient of a stock award recognizes ordinary taxable income in respect of such award, the Company will be entitled to a deduction for federal income tax purposes equal to the amount of ordinary income that the recipient is required to recognize, provided that the deduction is not otherwise disallowed under the Code.

Stock appreciation rights – As discussed above, the Company may grant either Stand-Alone SARs or Tandem SARs under the 2001 Stock Plan. Generally, the recipient of a Stand-Alone SAR will not recognize any taxable income at the time the Stand-Alone SAR is granted.

With respect to Stand-Alone SARs, if the employee receives the appreciation inherent in the SARs in cash, the cash will be taxable as ordinary compensation income to the employee at the time that it is received. If the employee receives the appreciation inherent in the Stand-Alone SARs in stock, the employee will recognize ordinary compensation income equal to the excess of the fair market value of the stock on the day it is received over any amounts paid by the employee for the stock.

With respect to Tandem SARs, if a holder elects to surrender the underlying option in exchange for cash or stock equal to the appreciation inherent in the underlying option, the tax consequences to the employee will be the same as discussed above relating to Stand-Alone SARs. If the employee elects to exercise the underlying option, the holder will be taxed at the time of exercise as if he or she had exercised a nonqualified stock option (discussed above), i.e., the employee will recognize ordinary income for federal tax purposes measured by the excess of the then fair market value of the shares over the exercise price.

In general, there will be no federal income tax deduction allowed to the Company upon the grant or termination of Stand-Alone SARs or Tandem SARs. However, upon the exercise of either a Stand-Alone SAR or a Tandem SAR, the Company will be entitled to a deduction for federal income tax purposes equal to the amount of ordinary income that the employee is required to recognize as a result of the exercise, provided that the deduction is not otherwise disallowed under the Code.

Additional medicare tax – Recipients of awards will be subject to a 3.8% tax on the lesser of (1) their “net investment income” for the relevant taxable year and (2) the excess of their modified adjusted gross income for the taxable year over a certain threshold (between $125,000 and $250,000, depending on the award recipient’s circumstances). An award recipient’s net investment income generally includes net gains from the disposition of shares. Recipients are urged to consult their tax advisors regarding the applicability of this Medicare tax to their income and gains in respect of their investment in shares of Company stock.

Section 409A – If an award is subject to Section 409A of the Code, but does not comply with the requirements of Section 409A of the Code, the taxable events as described above could apply earlier than described, and could result in the imposition of additional taxes and penalties. Recipients of awards are urged to consult with their tax advisors regarding the applicability of Section 409A of the Code to their awards.

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6. Shareholder proposals

Proposal 6:
Shareholder
proposal No. 1

 

 

James McRitchie has advised us that he intends to submit the following proposal for consideration at the Annual Shareholders Meeting.

The affirmative vote of holders of a majority of the shares of common stock cast in person or by proxy at the meeting is required to approve the proposal.

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The Board of Directors recommends a vote AGAINST approval of shareholder proposal No. 1

Shareholder Proxy Access Enhancement

RESOLVED: Shareholders of Microsoft (the “Company”) ask the board of directors (the “Board”) to adopt, and present for shareholder approval, an enhancement package of its Proxy Access for Director Nominations bylaw, withessential elementsforsubstantial implementationas follows:

1.The number of shareholder-nominated candidates eligible to appear in proxy materials should not exceedone quarter of the directors then serving or two, whichever is greater.Expansion of the current number of director positions could substantially dilute the influence of shareholders under the Company’s current proxy access provisions.

2.No limitation on the number of shareholders that can aggregate their shares to achieve the 3% “Required Shares,”outstanding shares of the Company entitled to vote in the election of directors. Under current provisions, even if the 20 largest public pension funds were able to aggregate their shares, they would not meet the 3% criteria at most of the companies examined by the Council of Institutional Investors.

3.No limitation on the re-nomination of shareholder nominees based on the number or percentage of votes received in any election.Such limitations do not facilitate the shareholders’ traditional state law rights and add unnecessary complexity.

4.To the extent possible, the Board should defer decisions about the suitability of shareholder nominees to the vote of shareholders.

SUPPORTING STATEMENT: The SEC’s universal proxy access Rule 14a-11 (https://www.sec.gov/rules/final/2010/33-9136.pdf) was vacated after a court decision regarding the SEC’s cost-benefit analysis. Therefore, proxy access rights must be established on a company-by-company basis.

Subsequently,Proxy Access in the United States: Revisiting the Proposed SEC Rule(http://www.cfapubs.org/doi/pdf/10.2469/ccb.v2014.n9.1) a cost-benefit analysis by CFA Institute, found proxy access would “benefit both the markets and corporate boardrooms, with little cost or disruption,” raising US market capitalization by up to $140.3 billion.Public Versus Private Provision of Governance:The Case of Proxy Access(http://ssrn.com/abstract=2635695) found a 0.5 percent average increase in shareholder value for proxy access targeted firms. Proxy Access:Best Practices(http://www.cii.org/files/publications/misc/08_05_15_Best%20Practices%20-%20Proxy%20Access.pdf) by the Council of Institutional Investors, “highlights the most troublesome provisions” in recently implemented access bylaw or charter amendments.

Although the Company’s board adopted a proxy access bylaw, it contains troublesome provisions that significantly impair the ability of shareholders to use it, rendering it largely unworkable. Adoption of the requested enhancement in this proposal would largely remedy that situation.

Increase shareholder value

Vote for Shareholder Proxy Access Enhancement – Shareholder Proposal No. 1

The Board recommends that shareholder vote AGAINST this proposal for the following reasons:

COMPANY STATEMENT IN OPPOSITION

Microsoft has long supported progressive corporate governance practices. For example, we were among the very first companies to implement majority voting for directors. Similarly, in August 2015 we adopted a bylaw establishing a detailed proxy access framework for director nominations by shareholders. It provides robust rights to shareholders through an effective and workable proxy access regime. As a result, adoption of this Proposal is unnecessary.

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Our proxy access framework, the result of extensive discussions with our shareholders including the Proponent, strikes the right balance between promoting shareholder nomination rights and protecting the interests of all our shareholders.

The framework we adopted is within the mainstream of other significant U.S. public companies with proxy access rights. Specifically, our Bylaws permit a shareholder, or a group of up to twenty shareholders, owning at least three percent of Microsoft’s outstanding shares of common stock continuously for at least three years, to nominate and include in our annual meeting proxy materials director nominees constituting twenty percent of the Board (but no fewer than two nominees), subject to the other procedural requirements specified in our Bylaws, which are available athttp://aka.ms/policiesandguidelines.

The potential adoption of proxy access was a prominent part of our 2015 shareholder outreach discussions. We received a range of feedback from shareholders and governance experts and advisors on whether to adopt proxy access, and if so what terms we should incorporate. Some opposed proxy access in any form; others supported the terms we were considering; still others advocated for more expansive terms. After carefully considering the range of viewpoints and taking into account feedback from many of our shareholders, our Board adopted a regime that it believed struck the appropriate balance between providing a workable process that can be used if ever needed and that reinforces our Board’s accountability, while mitigating the possibility of proxy access being used by shareholders pursuing objectives that are not broadly supported by other shareholders or otherwise misusing proxy access. Those terms were in some cases more favorable than prevailing practices among other significant U.S. companies that had adopted proxy access, for example by providing as a threshold that proxy access would be available for at least two nominees, even if more than twenty percent of the full Board.

The Board continually reviews our corporate governance policies and practices and remains open to making adjustments in response to evolving practices or our own experience. In September 2016, reflecting what was learned from ongoing developments in how proxy access has been adopted at other companies, we refined our proxy access bylaw to (1) reduce from 25% to 15% the level of voting support needed to re-nominate a proxy access candidate in one of the following two years; (2) clarify when groups of funds count as a single shareholder for purposes of meeting the 3% ownership threshold; (3) count loaned shares recallable within five business days (increased from three days) as being owned for purposes of satisfying the 3% ownership threshold, and eliminate the requirement that loaned shares be recalled at the time a nominating shareholder provides notice to the Company; and (4) clarify certain indemnification provisions. Likewise, reflecting our on-going shareholder engagement and evaluation of governance practices, at this annual meeting we are submitting for shareholder approval an amendment to our Articles of Incorporation to lower the threshold for shareholders to call special meetings from 25% to 15%.

The Proponent submitted a proxy access shareholder proposal in 2015. After we adopted proxy access, he withdrew his proposal for a proxy access regime similar to this year’s Proposal. As described below, the changes advocated by the Proposal are not necessary for the proper functioning of proxy access.

We have provided an effective and workable proxy access framework. The requested changes are unnecessary and potentially disruptive.

Our bylaw permits eligible shareholders to nominate the greater of two nominees or 20% of the current board seats. This fully accomplishes the main objective of proxy access of providing meaningful representation on a board for qualified individuals endorsed by a majority of shareholders. We believe that raising the potential level of representation to 25% of the board could have unintended effects that could be destructive of shareholder value, including promoting the use of proxy access to lay the groundwork for effecting a change in control, encouraging the pursuit of special interests at the expense of a holistic, long-term strategic view, or otherwise disrupting the effective functioning of the Board.

Our bylaw permits groups of up to twenty shareholders to aggregate their shares to reach the required 3% ownership threshold (with a group of investment funds under common management and investment control counting as a single shareholder). We question whether allowing a larger number of shareholders to aggregate their shares is workable for the nominating shareholder group, given the broad solicitation that would be required and the practical difficulties of coordinating a larger number of shareholders. With our current ownership structure, it is possible to assemble a group of 20 shareholders that owns at least 3% of our shares and that does not include any of our largest 50 institutional shareholders (assuming each holder has owned its shares for three years). A 20-shareholder limit is widely embraced by companies adopting proxy access, and widely endorsed among institutional shareholders’ voting policies.

Our bylaw, as amended in September 2016, provides that a candidate who does not receive more than 15% of shares voted may not be nominated as a proxy access candidate for the following two years. This is designed solely to prevent shareholders from abusing the proxy access process, putting the Company and other shareholders to the expense and effort of responding to proxy access, after that process has already been used once with a particular candidate whom shareholders as a whole did not meaningfully support.

Our bylaw has only limited – and necessary – criteria for the suitability of proxy access candidates. These include independence, not being an officer or director of a competitor, and not being named or convicted in a criminal proceeding. As a result, we have in fact implemented the Proponent’s request so that decisions about the suitability of a proxy access nominee are decided by the vote of shareholders.

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We have a strong corporate governance structure and record of accountability.

The Company’s corporate governance structure reflects our commitment to strong and effective governance practices and a willingness to be responsive and accountable to shareholders. We regularly assess our corporate governance policies to take into account evolving best practices and to address shareholder feedback. Our goals are to align the interests of shareholders, directors, and management; ensure accountability; encourage robust engagement with our key stakeholders; and provide our shareholders with a meaningful voice in both the nomination and the election of directors. Some of our governance policies and practices that support these goals are:

Annual elections of all incumbent directors.

Majority voting in uncontested director elections.

The Board comprises a substantial majority of independent directors, and all standing committees of the Board comprise only independent directors.

The roles of board chairman and chief executive officer have been separate since 2000.

We have an independent chairman with significant responsibilities, including

Setting the agenda for Board meetings in consultation with the CEO and corporate secretary

Chairing executive sessions of the independent directorsEngaging with shareholders

Shareholders representing 15% or more of outstanding shares (if shareholders approve Proposal 4 to amend our Articles of Incorporation) can call a special shareholders meeting.

Our shareholders are able to

Recommend director candidates to our Governance and Nominating Committee, which considers such recommendations in the same manner as recommendations received from other sources

Directly nominate director candidates and solicit proxies for the election of those candidates in accordance with SEC Rule 14a-8, wishour Bylaws and the federal securities lawsCommunicate directly with members of our Board, the Chairman, any Board committee or our independent directors as a group

Our Board also has shown an ongoing commitment to Board refreshment and to having highly qualified, independent voices in the boardroom. Through our robust director nomination and evaluation process, seven of the Company’s independent directors have been added to the Board since 2012.

Given the Board’s continuing commitment to engaging with our shareholders and ensuring effective corporate governance, as evidenced by our early adoption of a proxy access bylaw and further shareholder-favorable amendments made this year, and by the other actions described above and elsewhere in this proxy statement, the Board believes that changing our proxy access framework as outlined by the Proposal is unnecessary and could be detrimental to shareholder value.

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Proposal 7:
Shareholder
proposal No. 2

Kenneth Steiner has advised us that he intends to present proposalssubmit the following proposal for inclusionconsideration at the Annual Shareholders Meeting.

The affirmative vote of holders of a majority of the shares of common stock cast in person or by proxy at the proxy materialsmeeting is required to be distributedapprove the proposal.

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The Board of Directors recommends a vote AGAINST approval of shareholder proposal No. 2

Shareholder Proposal No. 2

RESOLVED: “The board shall not take any action whose primary purpose is to prevent the effectiveness of shareholder vote without a compelling justification for such action.

SUPPORTING STATEMENT: Almost thirty years ago, the Delaware Chancery Court ruled that actions that have an adverse impact on the right of shareholders to vote are presumptively invalid.

In Aprahamian v. HBO & Co.,531 A.2d 1204, (Del. Ch. 1987), the Court said this:

The corporate election process, if it is to have any validity, must be conducted with scrupulous fairness and without any advantage being conferred or denied to any candidate or slate of candidates. In the interests of corporate democracy, those in charge of the election machinery of a corporation must be held to the highest standards in providing for and conducting corporate elections.

Just one year later, inBlasius Industries, Inc. v. Atlas Corp.,564 A.2d 651 (Del. Ch., 1988), the Chancery Court made it clear that a board cannot rely solely on its business judgment if takes an action for the primary purpose of preventing the effectiveness of a shareholder vote. Rather, the board must have a compelling justification. The Court explained:

The shareholder franchise is the ideological underpinning upon which the legitimacy of directorial power rests....Action designed principally to interfere with the effectiveness of a vote inevitably involves a conflict between the board and a shareholder majority....[I]n such a case, the board bears the heavy burden of demonstrating a compelling justification for such action.

Unfortunately, some boards of directors still do things that undermine the shareholder franchise. For example, many boards have adopted complex advance notice bylaws that require a shareholder seeking to nominate directors or present proposals to fill out long forms and provide proprietary information to the board. That deters shareholders from exercising their voting rights and has led to costly litigation. Moreover, such requirements have nothing to do with the legitimate purpose of an advance notice bylaw which is simply to allow a company to fully inform shareholders who cannot attend the meeting about all matters that will be presented for a vote.

In effect, this proposal allows shareholders to formally endorse the same basic principle of shareholder democracy that our nation’s most respected business court already enforces. If this proposal is approved, we believe the board will be more respectful of the shareholder franchise and cautious about taking any action that adversely impacts it.

The Board recommends that shareholder vote AGAINST this proposal for the following reasons:

COMPANY STATEMENT IN OPPOSITION

The Board is committed to fulfilling its fiduciary duties to our shareholders, and supports the objective behind this Proposal to ensure that shareholders have effective means of exercising all voting rights provided by our governing documents and applicable law. Indeed, our shareholders have robust rights relating to the voting franchise.

Our Articles of Incorporation and Bylaws contain no supermajority voting provisions.

Our directors are elected annually by majority vote.

Shareholders may submit director candidates for election in our proxy statement through our proxy access bylaw.

Shareholders may recommend director candidates to our Governance and Nominating Committee, which considers those recommendations in the same manner as recommendations received from other sources to nominate directors for the Board’s consideration.

Shareholders may directly nominate director candidates and solicit proxies for the election of those candidates in accordance with our Bylaws and federal securities laws.

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Shareholders may vote online during our Annual Shareholders Meeting through our virtual annual meeting presented concurrently with the live meeting.

However, we believe the Proposal itself is unworkable because, instead of recommending a specific action, it seeks to prohibit the Company from taking an unspecified universe of actions. The Proposal is so vague we would have difficulty knowing what actions it seeks to prohibit. Further, we believe the Proposal provides insufficient guidance to allow shareholders voting for it, or the Company in implementing it, to determine what conduct would fall within its scope. Although the supporting statement refers to the Company’s advance-notice bylaw, it does not request the Board take any action with respect to that bylaw or any of its Bylaws, Articles of Incorporation, or other specific governance policy or practice.

A wide range of routine corporate actions could be viewed as potentially adversely impacting the “effectiveness of shareholder vote,” and therefore potentially be subject to the judicially developed “primary purpose” and “compelling justification” tests. These could include establishing the voting record date for the annual meeting of shareholders, selecting the date, time, and place of the annual meeting, determining whether telephonic or electronic submission of proxies will be available for shareholders, establishing admission procedures for a shareholder meeting, and determining when to close the polls for voting at a shareholder meeting. Because the Delaware court decisions referred to in the Proposal are applied only in narrow circumstances and involve fact-specific determinations, we would have no certainty whether or under what circumstances any of these actions would actually be within the scope of the Proposal, or whether our shareholders would reach the same conclusion as to the scope of the Proposal.

Because the Proposal fails to identify any specific action to be taken or defect in the Company’s shareholder voting rights that should be remedied, and because we believe the Proposal would be impracticable to implement it if passed, the Board recommends a vote against the Proposal.

2016 PROXY STATEMENT  69


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7. Information about the meeting

        Date:

November 30, 2016

This Proxy Statement was first mailed to shareholders on or about October 18, 2016. It is furnished in connection with next year’s annual meeting must submit their proposals so they are receivedthe solicitation of proxies by the Board of Directors of Microsoft Corporation to be voted at the Annual Meeting for the purposes set forth in the accompanying Notice of Annual Meeting.

Shareholders who execute proxies retain the right to revoke them at any time before the shares are voted by proxy at the meeting. A shareholder may revoke a proxy by delivering a signed statement to our Corporate Secretary of Microsoft at the address provided below no later than the close of business (5:30 p.m. Pacific Time) on June 9, 2014. As the rules of the SEC make clear, simply submitting a proposal does not guarantee that it will be included.

In order to be properly brought before the 2014 Annual Meeting, a shareholder’s notice of a matter the shareholder wishes to present (other than a matter brought pursuant to SEC Rule 14a-8), or the person or persons the shareholder wishes to nominate as a director, must be received by the Corporate Secretary of Microsoft at the address provided below not less than 90 nor more than 120 days before the first anniversary of the date of the 2013 Annual Meeting. As a result, any notice given by a shareholder pursuant to these provisions of our Bylaws (and not pursuant to SEC Rule 14a-8) must be received no earlier than July 22, 2014, and no later than the close of business (5:30 p.m. Pacific Time) on August 21, 2014, unless our Annual Meeting date occurs more than 30 days before or 60 days after November 19, 2014. In that case, we must receive proposals not earlier than the close of business on the 120th day prior to the date of the 2014 Annual Meeting and not later than the close of business

on the later of the 90th day prior to the date of the Annual Meeting or if the first public announcement of the date ofby timely executing and delivering, by Internet, telephone, mail, or in person at the Annual Meeting, is less than 100 days prioranother proxy dated as of a later date.

        Time:

8:00 a.m. Pacific Time

        Place:

Meydenbauer Center

11100 NE 6th Street

Bellevue, Washington 98004

Proxy materials are available on the Internet

We are furnishing proxy materials to our shareholders primarily via the Internet, instead of mailing printed copies of those materials to each shareholder. By doing so, we save costs and reduce the environmental impact of our Annual Meeting. On October 18, 2016, we mailed a Notice of Internet Availability of Proxy Materials to certain of our shareholders. The Notice contains instructions about how to access our proxy materials and vote online or vote by telephone. If you would like to receive a paper copy of our proxy materials, please follow the instructions included in the Notice of Internet Availability of Proxy Materials. If you previously chose to receive our proxy materials electronically, you will continue to receive access to these materials via email unless you elect otherwise.

Proof of ownership required for attending meeting in person

You are entitled to attend the Annual Meeting only if you are a shareholder as of the close of business on September 30, 2016, the record date, or hold a valid proxy for the meeting. In order to be admitted to the Annual Meeting, you must present proof of ownership of Microsoft stock on the record date. This can be:

a brokerage statement or letter from a bank or broker indicating ownership on September 30, 2016,

the Notice of Internet Availability of Proxy Materials,

a printout of the proxy distribution email (if you received your materials electronically),

a proxy card,

a voting instruction form, or

a legal proxy provided by your broker, bank or nominee.

Any holder of a proxy from a shareholder must present the proxy card, properly executed, and a copy of the proof of ownership. Shareholders and proxy holders must also present a form of photo identification such as a driver’s license. We will be unable to admit anyone who does not present identification or refuses to comply with our security procedures.

Participating in electronic meeting

You may also attend this year’s Annual Meeting via the Internet. The accompanying proxy materials include instructions on how to participate in the meeting and how you may vote your shares of Company stock if you participate electronically. To submit your questions during the Annual Meeting, please log on towww.microsoft.onlineshareholdermeeting.com. You will need to enter the12-digit control number received with your Proxy or Notice of Internet Availability of Proxy Materials to enter the meeting.

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Soliciting proxies

The Board of Directors is soliciting the proxy accompanying this Proxy Statement. Proxies may be solicited by officers, directors, and employees of Microsoft, none of whom will receive any additional compensation for their services. D.F. King & Co., Inc. may solicit proxies at a cost we anticipate will not exceed $15,000. These solicitations may be made personally or by mail, facsimile, telephone, messenger, email, or the Internet. Microsoft will pay persons holding shares of common stock in their names or in the names of nominees, but not owning such shares beneficially, such as brokerage houses, banks, and other fiduciaries, for the expense of forwarding solicitation materials to their principals. Microsoft will pay all proxy solicitation costs.

Shareholders of record at the close of business on September 30, 2016 will be entitled to vote at the meeting on the basis of one vote for each share held. On September 30, 2016, there were 7,784,060,262 shares of common stock outstanding, held of record by 106,098 shareholders.

Householding

To reduce costs and reduce the environmental impact of our Annual Meeting, a single Proxy Statement and Annual Report, along with individual proxy cards or individual Notices of Internet Availability, will be delivered in one envelope to certain shareholders having the same last name and address and to individuals with more than one account registered at our transfer agent with the same address, unless contrary instructions have been received from an affected shareholder. Shareholders participating in householding will continue to receive separate proxy cards. If you are a registered shareholder and would like to enroll in this service or receive individual copies of this year’s and/or future proxy materials, please contact our transfer agent, American Stock Transfer & Trust Company, LLC, by mail at P.O. Box 2362, New York, NY 10272-2362, by phone at (800) 285-7772, option 1, or by email atmsft@amstock.com. If you are a beneficial shareholder, you may contact the broker or bank where you hold the account.

Election of directors

Eleven directors are to be elected at the Annual Meeting to hold office until the next Annual Meeting, and until their respective successors are elected and qualified. If, for any reason, the directors are not elected at an Annual Meeting, they may be elected at a special meeting of shareholders called for that purpose in the manner provided by our Bylaws. The accompanying proxy will be voted in favor of the nominees presented in Part 2 – “Board of Directors – Our director nominees” to serve as directors unless the shareholder indicates to the contrary on the proxy. All the nominees are current directors.

The Board of Directors expects that each of the nominees will be available for election, but if any of them is unable to serve at the time the election occurs, the proxy will be voted for the election of another nominee designated by our Board.

Voting procedures

Tabulation of votes

Our independent election inspector, Broadridge Financial Services, will tabulate votes cast by proxy or in person at the meeting. We expect to publish the final vote tabulation on our website,www.microsoft.com/investor/votingresults, within one business day after the Annual Meeting. We will also report the results in a Form 8-K filed with the SEC within four business days of the Annual Meeting.

Majority vote standard for election of directors

In an uncontested election, each director will be elected by a vote of the majority of the votes cast. A majority of votes cast means the number of shares cast “for” a director’s election exceeds the number of votes cast “against” that director. We will not treat as cast any share (a) whose ballot is marked as withheld, (b) that is otherwise present at the meeting but for which there is an abstention, or (c) that is otherwise present at the meeting as to which a shareholder gives no authority or direction. In a contested election, the directors will be elected by a plurality of the votes cast, meaning the directors receiving the largest number of “for” votes will be elected.

2016 PROXY STATEMENT  71


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A contested election is one in which:

as of the last day for giving notice of a shareholder nominee, a shareholder has nominated a candidate for director according to the requirements of our Bylaws, and

as of the date that notice of the meeting is given, the Board of Directors considers that a shareholder candidacy has created a bona fide election contest.

In an uncontested election, a nominee who does not receive a majority vote will not be elected. Except as explained in the next paragraph, an incumbent director who is not elected because he or she does not receive a majority vote will continue to serve as a holdover director until the earliest of: (a) 90 days after the date on which the election inspector determines the voting results as to that director, (b) the date on which the Board of Directors appoints an individual to fill the office held by that director, or (c) the date of that director’s resignation.

The Board of Directors may fill any vacancy resulting from the non-election of a director as provided in our Bylaws. The Governance and Nominating Committee will consider promptly whether to fill the office of a nominee who fails to receive a majority vote and make a recommendation to our Board about filling the office.

The Board of Directors will act on the Governance and Nominating Committee’s recommendation and within 90 days after certification of the shareholder vote will disclose publicly its decision.

Additional details about this process are specified in our Bylaws, which are available on our website atwww.microsoft.com/bylaws.

Vote required; effect of abstentions and broker non-votes

The shares of a shareholder whose ballot on any or all proposals is marked as “abstain” will be included in the number of shares present at the Annual Meeting to determine whether a quorum is present. If you are the beneficial owner of shares held by a broker or other custodian, you may instruct your broker how to vote your shares through the voting instruction form included with this Proxy Statement. If you wish to vote the shares you own beneficially at the meeting, you must first request and obtain a “legal proxy” from your broker or other custodian. If you choose not to provide instructions or a legal proxy, your shares are referred to as “uninstructed shares.” Whether your broker or custodian has the discretion to vote these shares on your behalf depends on the ballot item. The following table summarizes the votes required for passage of each proposal and the effect of abstentions and uninstructed shares held by brokers.

Brokers and custodians can no longer vote uninstructed shares on your behalf in director elections. For your vote to be counted, you must submit your voting instruction form to your broker or custodian.

Proposal

number

Item

Votes required

for approval

Abstentions

Uninstructed    

shares

1

Election of directors

Majority of shares cast

Not voted

Not voted

2

Advisory vote on executive compensation(“say-on-pay”)

Majority of shares cast

Not voted

Not voted

3

Ratification of independent auditor

Majority of shares cast

Not voted

Discretionary vote

4.

Amendment to Articles of Incorporation

Majority of shares entitled
to vote

Counted as “against”

Counted as “against”

5.

Approval of French Sub Plan under our
2001 Stock Plan

Majority of shares cast

Not voted

Not voted

6.

Shareholder Proposal 1: Requesting certain
proxy access bylaw amendments

Majority of shares cast

Not voted

Not voted

7.

Shareholder Proposal 2: Restricting actions
that impair the dateeffectiveness of the meeting, the 10th day following the day on which we first makeshareholder votes

Majority of shares cast

Not voted

Not voted

Vote confidentiality

We maintain the confidentiality of the votes of individual shareholders. Ballots, proxy forms, and voting instructions returned to brokerage firms, banks, and other holders of record are kept confidential. Only the proxy solicitor, the proxy tabulator, and the inspector of election have access to the ballots, proxy forms, and voting instructions. The proxy solicitor and the proxy tabulator will disclose information taken from the ballots, proxy forms, and voting instructions only if there is a proxy contest, if the shareholder authorizes disclosure, to defend legal claims, or as otherwise required by law. If you write comments on your proxy card or ballot, management may learn how you voted in reviewing your comments.

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Where to find more proxy voting information

The SEC website has a public announcementvariety of the date of the meeting.

To be in proper form, a shareholder’s notice must include the information about the proposalproxy voting process atwww.sec.gov/spotlight/proxymatters.shtml.

Contact the Microsoft Investor Relations department through our website atwww.microsoft.com/investor/contacts/ default.aspx or nominee as specified inby phone at 425.706.4400.

You may view our Bylaws. A shareholder who wishes to submit a proposal or nomination is encouraged to seek independent counsel about our Bylawannual report and SEC requirements. Microsoft will not consider any proposal or nomination that is not timely or otherwise does not meet the Bylaw and SEC requirements for submitting a proposal or nomination.

Notices of intention to present proposalsvote your shares at the 2014 Annual Meeting must be addressed to: MSC 123/9999, Office of the Corporate Secretary, Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052-6399. We reserve the right to reject, rule out of order, or take other appropriate action with respect to any proposal that does not comply with these and other applicable requirements.

DATED: Redmond, Washington, October 7, 2013.

www.proxyvote.com.

Contact the broker or bank through which you beneficially own your shares.

Where to find our corporate governance documents

Copies of our Board committee charters and other governance documents listed in Part 1 can be found atwww.microsoft.com/investor/corporategovernance. We will provide any of the foregoing information to a shareholder without charge upon written request to MSC 123/9999, Office of the Corporate Secretary, Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399.

Proposals by shareholders for 2017 annual meeting

Shareholders who, in accordance with SEC Rule 14a-8, wish to present proposals for inclusion in the proxy materials to be distributed for next year’s annual meeting must submit their proposals so they are received by the Corporate Secretary of Microsoft, by one of the means described below, no later than the close of business (5:30 p.m. Pacific Time) on June 20, 2017. As the rules of the SEC make clear, simply submitting a proposal does not guarantee that it will be included.

In order to be properly brought before the 2017 Annual Meeting, a shareholder’s notice of nomination of one or more director candidates to be included in the Company’s proxy statement and ballot pursuant to Section 1.14 of our Bylaws (a “proxy access nomination”) must be received by the Corporate Secretary of Microsoft, by one of the means described below, no earlier than May 19, 2017 and no later than the close of business on June 20, 2017. (i.e., not later than the close of business on the 120th day nor earlier than the close of business on the 150th day prior to the first anniversary of the date the definitive proxy statement was first released to shareholders in connection with the preceding year’s annual meeting of shareholders). If the date of the 2017 Annual Meeting is more than 30 days before or more than 60 days after such anniversary date, notice by the shareholder to be timely must be so delivered not earlier than the close of business on the 120th day and not later than the close of business on the later of the 90th day prior to the 2017 Annual Meeting or the 10th day following the day on which public announcement of the date of the 2017 Annual Meeting is first made by the Company.

In order to be properly brought before the 2017 Annual Meeting, a shareholder’s notice of any matter the shareholder wishes to present other than a matter brought pursuant to SEC Rule 14a-8 or a proxy access director nomination, or the person or persons the shareholder wishes to nominate as a director, must be received by the Corporate Secretary of Microsoft, by one of the means described below, no earlier than August 2, 2017, and no later than the close of business (5:30 p.m. Pacific Time) on September 1, 2017 (i.e., not less than 90 nor more than 120 days before the first anniversary of the date of the 2016 Annual Meeting). If our Annual Meeting date occurs more than 30 days before or 60 days after November 30, 2017, we must receive proposals not earlier than the close of business on the 120th day prior to the date of the 2017 Annual Meeting and not later than the close of business on the later of the 90th day prior to the date of the Annual Meeting or, if the first public announcement of the date of the Annual Meeting is less than 100 days prior to the date of the meeting, the 10th day following the day on which we first make a public announcement of the date of the meeting.

To be in proper form, a shareholder’s notice must include the information about the proposal or nominee as specified in our Bylaws. A shareholder who wishes to submit a proposal or nomination is encouraged to seek independent counsel about our Bylaw and SEC requirements. Microsoft will not consider any proposal or nomination that is not timely or otherwise does not meet the Bylaw and SEC requirements for submitting a proposal or nomination.

Notices of intention to present proposals or nominate directors at the 2017 Annual Meeting, and all supporting materials required by our Bylaws, must be submitted by one of the following means:

By Mail: MSC 123/9999, Office of the Corporate Secretary, Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052-6399.

Electronically: askboard@microsoft.com.

We reserve the right to reject, rule out of order, or take other appropriate action with respect to any proposal that does not comply with these and other applicable requirements.

2016 PROXY STATEMENT  73


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Other business

The Board of Directors does not intend to bring any other business before the Annual Meeting, and so far as is known to our Board, no matters are to be brought before the meeting other than as specified in the notice of meeting. In addition to the scheduled items of business, the meeting may consider other shareholder proposals and matters relating to the conduct of the meeting. As to any other business that may properly come before the meeting, proxies will be voted in accordance with the judgment of the persons voting such proxies.

Representatives of Deloitte & Touche, independent auditor for Microsoft for fiscal year 2016 and the current fiscal year, will be present at the Annual Meeting, will have an opportunity to make a statement if they desire to do so, and will be available to respond to appropriate questions.

DATED: Redmond, Washington, October 18, 2016.

 

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51Proposals to be voted on at the meeting


Annex A to Microsoft 2013 Proxy Statement

Reconciliation of non-GAAP and GAAP financial measures

Adjusted financial results and non-GAAP measures

In addition to financial results reported in accordance with generally accepted accounting principles (“GAAP”), we have provided certain non-GAAP financial information to aid shareholders in better understanding the Company’s performance. Fiscal year 2012 and 2013 revenue has been adjusted for deferrals from sales of Windows 7 with an option to upgrade to Windows 8 Pro at a discounted price (the “Windows Upgrade Offer”). Fiscal year 2012 and 2013 operating income and EPS has been adjusted for Windows Upgrade Offer deferral, goodwill impairment and European Commission fine. Presenting these measures without the impact of these items gives additional insight into operational performance and helps clarify trends affecting the Company’s


Annex A – reconciliation of non-GAAP and GAAP financial measures

The following table reconciles financial results reported in accordance with accounting principles generally accepted in the United States of America (“GAAP”) to non-GAAP financial results. This non-GAAP financial information has been provided to aid investors in better understanding the company’s performance. In fiscal year 2016, the financial results included the net impact from Windows 10 revenue deferrals and impairment, integration, and restructuring charges. In fiscal year 2015, the financial results included impairment, integration, and restructuring charges. Presenting these measures without the impact of these items gives additional insight into operational performance and helps clarify trends affecting the company’s business. For comparability of reporting, management considers this information in conjunction with GAAP amounts in evaluating business performance. These non-GAAP financial measures should not be considered as a substitute for, or superior to, the measures of financial performance prepared in accordance with GAAP.

   Twelve Months Ended June 30,  Percentage Change 
(In millions, except per share amounts and percentages) Revenue  Operating
income
  Diluted
EPS
  Revenue  Operating
income
  Diluted
EPS
 

  2012 As reported (GAAP)

  $73,723    $21,763    $2.00     

Goodwill impairment

   $6,193    $0.73     

Windows Upgrade Offer

  $540    $540    $0.06     

  2012 As adjusted (non-GAAP)

  $74,263    $28,496    $2.78     

  2013 As reported (GAAP)

  $77,849    $26,764    $2.58    6%    23%    29%  

Windows Upgrade Offer

  ($540)    ($540)    ($0.05)     

European Commission fine

   $733    $0.09     

  2013 As adjusted (non-GAAP)

  $77,309    $26,957    $2.62    4%    (5)%    (6)%  

 

*Totals do not foot due to rounding
     

 

Fiscal year ended June 30,

 

($in millions, except per share amounts)

    Revenue     Operating
income
     Net
income
     

 

Diluted
earnings
per share

 

 

2015 as reported (GAAP)

 

     $93,580       $18,161       $12,193       $1.48  

 

Impairment, integration, and restructuring charges

 

     -       10,011       9,494       1.15  

 

2015 as adjusted (non-GAAP)

 

     $93,580       $28,172       $21,687       $2.63  

 

2016 as reported (GAAP)

 

     $85,320       $20,182       $16,798       $2.10  

 

Net impact from Windows 10 revenue deferrals

 

     6,643       6,643       4,635       0.58  

 

Impairment, integration, and restructuring charges

 

     -       1,110       895       0.11  

 

2016 as adjusted (non-GAAP)

 

     $91,963       $27,935       $22,328       $2.79  

 

Percentage change Y/Y (GAAP)

 

     (9)%       11%       38%       42%  

 

Percentage change Y/Y (non-GAAP)

 

     (2)%       (1)%       3%       6%  

Non-GAAP Executive Officer Incentive Plan (EIP) performance metrics in Compensation Discuss and Analysis

We use certain non-GAAP financial performance metrics in our incentive compensation program for our senior leadership team. These are EIP Revenue, EIP Operating Income, and EIP Gross Margin. We calculate these EIP measures by adjusting the corresponding GAAP financial metric – Revenue, Operating Income, and Gross Margin – for (1) impairment, integration, and restructuring charges, (2) the net impact of Windows 10 revenue deferrals, and (3) the effect of foreign currency rate fluctuations. We exclude the effect of foreign currency rate fluctuations on a “constant dollar” basis by converting current period non-GAAP (i.e., adjusted for items (1) and (2) in the preceding sentence) results for entities reporting in currencies other than United States dollars into United States dollars using constant exchange rates, which are determined at the outset of the current period, rather than the actual exchange rates in effect during the respective periods. These EIP financial measures differ from the non-GAAP financial results we report in our quarterly and annual earnings release materials, which are reported using constant currency. They should not be considered as a substitute for, or superior to, the measures of financial performance prepared in accordance with GAAP.

2016 PROXY STATEMENT  75


Annex B – French Sub Plan

Rules of the Microsoft Corporation 2001 stock plan for stock awards granted to employees in France

1. Introduction.

The Board of Directors (the “Board”) of Microsoft Corporation (the “Company”) has established the Microsoft Corporation 2001 Stock Plan (as amended and restated) (the “2001 Plan”) for the benefit of certain employees of the Company and its affiliated companies, including its French affiliate(s) (each, a “French Entity”), of which the Company holds directly or indirectly at least 10% of the capital.

Sections 4 and 17(b) of the 2001 Plan authorize the committee appointed by the Board (the “Committee”) to adopt such rules and procedures (including a sub-plan to the 2001 Plan) as the Board or Committee deems necessary or desirable to implement the 2001 Plan in any jurisdiction outside the U.S. (including for stock awards granted in France).

The Committee has determined that it is desirable to establish specific rules for the purposes of permitting stock awards granted to employees of a French Entity to qualify for the specific local tax and social security treatment available for such grants in France. The Committee, therefore, intends to establish specific rules to the 2001 Plan (the “French Rules”) for the purpose of granting stock awards which qualify for the specific tax and social security treatment in France applicable to shares granted for no consideration under Sections L. 225-197-1 to L. 225-197-6 of the French Commercial Code, as amended (the “French-qualified Stock Awards”), to qualifying employees of a French Entity who are resident in France for French tax purposes and/or subject to the French social security regime (the “French SA Recipients”).

Under the French Rules, French SA Recipients will be granted only stock awards as defined in the 2001 Plan. The provisions of Sections 6 and 8 of the 2001 Plan permitting the grant of options and stock appreciation rights are not applicable to grants made under the French Rules. 

2. Definitions.

Capitalized terms not otherwise defined herein shall have the same meanings as set forth in the 2001 Plan. In addition, the terms set out below will have the following meanings:

(a)The term “Closed Period” shall be as provided for by Section L. 225-197-1 of the French Commercial Code, as amended, and as interpreted by the French administrative guidelines, and shall mean:

(i) ten quotation days preceding and three quotation days following the disclosure to the public of the consolidated financial statements or the annual statements of the Company or

(ii) any period during which the corporate management of the Company possesses confidential information which could, if disclosed to the public, significantly impact the quotation of the Common Shares, until ten quotation days after the day such information is disclosed to the public. If the French Commercial Code is amended after adoption of the French Rules to modify the definition and/or applicability of the Closed Periods to French–qualified Stock Awards, such amendments shall become applicable to any French–qualified Stock Awards granted under the French Rules, to the extent required or permitted by French law.

(b)The term “Disability” shall be defined in accordance with categories 2 and 3 under Section L.341-4 of the French Social Security Code, as amended.

(c)The term “Stock Awards” shall mean a promise by the Company to a future issuance at the Vesting Date of a Common Share per unit granted to each French SA Recipient, and subject to specific terms and conditions. Stock Awards granted under the French Rules will not give rise to dividends or dividends equivalent payments prior to the Vesting Date nor shall a French SA Recipient be entitled to receive on vesting an amount in cash in lieu of Common Shares.

(d)The term “Vesting Date” shall mean the date on which the Common Shares underlying the Stock Awards shall be issued to the French SA Recipient; the Committee may provide in the applicable Stock Award Agreement that Common Shares underlying the Stock Awards will be issued only on a date occurring after the Vesting Date.

3. Entitlement to participate.

(a)Subject to Section 3(c) below, any French SA Recipient who, on the date of grant of the Stock Award and to the extent required under French law, is either employed under the terms and conditions of an employment contract (“contrat de travail”) with a French Entity or who is a corporate officer of a French Entity (subject to Section 3(b) below), shall be eligible to receive, at the discretion of the Committee, French-qualified Stock Awards under the French Rules provided he or she also satisfies the eligibility conditions of Section 5 of the 2001 Plan. 

 

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(b)French-qualified Stock Awards may not be issued to corporate officers of a French Entity, other than the managing directors (i.e.,Président du Conseil d’Administration, Directeur Général, Directeur Général Délégué, Membre du Directoire, Gérant de Sociétés par actions), unless the corporate officer is employed by a French Entity, as defined by French law and is otherwise eligible to receive Stock Awards under Section 5 of the 2001 Plan.

(c)French-qualified Stock Awards may not be issued under the French Rules to employees or corporate officers owning more than ten percent (10%) of the Company’s share capital or to individuals other than employees and corporate officers of a French Entity. Grants of French-qualified Stock Awards under the French Rules shall not result in any French SA Recipient’s owning more than ten percent (10%) of the Company’s share capital.

(d) The aggregate number of Common Shares underlying French-qualified Stock Awards shall not exceed 10% of the Company’s share capital.

4. Conditions of the stock awards.

(a) Vesting of stock awards.

The first Vesting Date of Stock Awards shall not occur prior to the expiration of the minimum mandatory vesting period applicable to French-qualified Stock Awards under Section L. 225-197-1 of the French Commercial Code, as amended, the relevant sections of the French Tax Code or the French Social Security Code, as amended. However, notwithstanding the above, in the event of termination of a French SA Recipient’s Continuous Status as a Participant due to death, all of his or her outstanding French-qualified Stock Awards shall vest and Common Shares underlying French-qualified Stock Awards shall become issuable as set forth in Section 6 of the French Rules.

(b) Holding of shares.

The sale of Common Shares issued upon vesting of the French-qualified Stock Awards to the French SA Recipients shall not occur prior to the expiration of the minimum holding period applicable to Common Shares underlying French-qualified Stock Awards pursuant to Section L. 225-197-1 of the French Commercial Code, as amended, or the relevant sections of the French Tax Code and French Social Security Code, as amended, to benefit from the specific French tax and social security regime, even if the French SA Recipient is no longer an employer or corporate officer of a French entity.

In addition to this restriction of the sale of the Common Shares issued to the French SA Recipients, the Common Shares may not be sold during a Closed Period, so long as Closed Period are applicable to Common Shares underlying French-qualified Stock Awards.

(c)Corporate officers.

To the extent and as long as required for French–qualified Stock Awards granted by the Company, specific holding period for the Common Shares issued pursuant to the French-qualified Stock Awards shall be imposed in the relevant agreement for French SA Recipients who qualify as a managing director under French law (“mandataires sociaux”) as defined in Section 3(b) above.

(d)French SA recipient’s account.

The Common Shares issued to the French SA Recipient pursuant to the Stock Awards shall be recorded in an account in the name of the French SA Recipient with the Company, a broker or in such other manner as the Company may otherwise determine in order to ensure compliance with applicable law including any required holding periods applicable to French-qualified Stock Awards.

5. Adjustments.

In the event of a corporate transaction as set forth in Section 14 of the 2001 Plan, adjustments to the terms and conditions of the Stock Awards or underlying Common Shares may be made only in accordance with the 2001 Plan and pursuant to applicable French legal and tax rules. Nevertheless, the Board or the Committee, at its discretion, may determine to make adjustments in the case of a transaction for which adjustments are not authorized under French law, in which case the Stock Awards may no longer qualify as French-qualified Stock Awards.

6. Death and disability.

In the event of termination of a French SA Recipient’s Continuous Status as a Participant due to death, all French-qualified Stock Awards held by the French SA Recipient at the time of his or her death (whether vested or unvested at the time of death) shall immediately become transferable to the French SA Recipient’s heirs, unless vesting of such French-qualified Stock Awards is also subject to

2016 PROXY STATEMENT  77


performance-vesting conditions in which case the underlying Common Shares shall not become vested and transferable to the French SA Recipient’s heirs unless and until the performance-vesting conditions are satisfied. The Company shall issue the underlying Common Shares to the French SA Recipient’s heirs only if they request such issuance within six months following the death of the French SA Recipient. The French SA Recipient’s heirs shall not be subject to the restriction on the sale of Common Shares set forth in Section 4(b) above, if any.

If a French SA Recipient ceases to be employed by the Company or a French Entity by reason of his or her Disability, the French SA Recipient shall not be subject to the restrictions on the sale of Common Shares set forth in Section 4(b) above, if any.

7. Non-transferability of stock awards.

Except in the case of death, the French-qualified Stock Awards may not be assigned or transferred to any third party. In addition, the French-qualified Stock Awards may vest only for the benefit of the French SA Recipient during his or her lifetime.

8. Disqualification of stock awards.

If the terms and conditions of the outstanding French-qualified Stock Awards are modified due to any requirements under the applicable laws of incorporation of the Company, or by decision of the Company’s shareholders, the Board or the Committee, Stock Awards may no longer qualify as French-qualified Stock Awards. If the Stock Awards no longer qualify as French-qualified Stock Awards, the Board or Committee may, in its sole discretion, determine to lift, shorten or terminate certain restrictions applicable to the vesting or to the transfer of the Common Shares underlying the Stock Awards which had been imposed under the French Rules and/or in the Stock Award Agreement delivered to the French SA Recipient in order to achieve the specific tax treatment for French-qualified Stock Awards.

9. Employment rights. 

The adoption of the French Rules shall not confer upon the French SA Recipients or any employees of a French Entity, any employment rights and shall not be construed as a part of any employment contracts that a French Entity has with its employees or create any employment relationship with the Company.

10. Interpretation.

It is intended that Stock Awards granted under the French Rules shall qualify for the specific tax and social security treatment applicable to Stock Awards granted under Sections L. 225-197-1 to L. 225-197-6 of the French Commercial Code, as amended, and in accordance with the relevant provisions set forth by French tax and social security laws. The terms of the French Rules shall be interpreted accordingly and in accordance with the relevant Guidelines published by French tax and social security administrations and subject to the fulfilment of legal, tax and reporting obligations, if applicable. However, certain corporate transactions, certain modifications or changes may impact the qualification of the Stock Awards and underlying Common Shares for the specific regime in France.

11. Amendments.

Subject to the terms of the 2001 Plan, the Committee reserves the right to amend or terminate the French Rules at any time in accordance with applicable French law.

12. Delegation of authority.

Any references to the Committee in the French Rules encompass the Senior Vice President, Human Resources of the Company to whom the Committee has delegated the authority to adopt or amend any rules and procedures necessary or desirable to implement the 2001 Plan in any jurisdiction outside the U.S., including the adoption and amendment of the French Rules.

13. Adoption. 

The French Rules are effective as of the date of their approval by the Company’s shareholders.

52


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Downtown Bellevue driving directions and parking

Meydenbauer Center

11100 NE 6th Street

Bellevue, WA 98004

425.637.1020

www.meydenbauer.com

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Downtown Bellevue Transit Center

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Driving directions

From Seattle via SR-520

Take SR-520 east to I-405 south.
Take Exit 13A west to NE 4th Street westbound.
Turn right onto 112th Avenue NE.
Turn left onto NE 6th Street to Meydenbauer Center’s parking garage on the right.

From Seattle via I-90

Take I-90 east to I-405 north.
Take Exit 13A west to NE 4th Street westbound.
Turn right onto 112th Avenue NE.
Turn left onto NE 6th Street to Meydenbauer Center’s parking garage on right.

Parking

Due to limited parking availability, we encourage you to explore Metro Transit’s commuter services. The Bellevue Transit Center is conveniently located less than a block from Meydenbauer Center.

Parking validation for Meydenbauer Center garage will be available at the meeting.

2016 PROXY STATEMENT  79


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Microsoft

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responsibility

 

 

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Driving Directions

From Seattle via SR-520

• Take SR-520 east to I-405 south.

• Take Exit 13A west to NE 4th Street westbound.

• Turn right onto 112th Avenue NE.

• Turn left onto NE 6th Street to Meydenbauer Center’s parking garage on the right.

From Seattle via I-90

• Take I-90 east to I-405 north.

• Take Exit 13A west to NE 4th Street westbound.

• Turn right onto 112th Avenue NE.

• Turn left onto NE 6th Street to Meydenbauer Center’s parking garage on right.

Parking

Due to limited parking availability, we encourage you to explore Metro Transit’s commuter services. The Bellevue Transit Center is conveniently located less than a block from Meydenbauer Center.

Parking validation for Meydenbauer Center garage will be available at the meeting.

Driving directions and parking facility


Appendix A

MICROSOFT CORPORATION

EXECUTIVE OFFICER INCENTIVE PLAN

ARTICLE 1

Purpose

The Microsoft Corporation Executive Officer Incentive Plan is intended to provide incentive compensation to executive officers of the Company and those other senior officers that the Committee has determined should participate in the Plan. Awards under the Plan may be intended to qualify as performance-based compensation under Sections 162(m) and 409A of the Internal Revenue Code.

ARTICLE 2

Definitions

The terms used in this Plan include the feminine as well as the masculine gender and the plural as well as the singular, as the context in which they are used requires. The following terms, unless the context requires otherwise, are defined as follows:

2.1“Award” means the incentive compensation awarded by the Committee under Section 4.1. Awards may be in the form of cash awards and/or equity-based awards issued under the Stock Plan.

2.2“Business Criteria”means the following: sales or licensing volume, revenues, customer satisfaction, expenses, organizational health/productivity, earnings (which includes similar measurements such as net profits, operating income and net income, and which may be calculated before or after taxes, interest, depreciation, amortization or taxes), margins, cash flow, shareholder return, return on equity, return on assets or return on investments, working capital, product shipments or releases, technology advances and innovations, brand or product recognition or acceptance (including market share) and/or stock price.

2.3“Code” means the Internal Revenue Code of 1986, as amended.

2.4“Committee” means the Compensation Committee of the Company’s Board of Directors.

2.5“Company” means Microsoft Corporation.

2.6“Deferred Compensation Plan” means the Microsoft Corporation Deferred Compensation Plan, or a similar or successor plan or other arrangement for the deferral of compensation specified by the Committee.

2.7“Participant” means an employee described in Article 3 of the Plan.

2.8“Performance Goals”means the written objective performance goals for Awards under the Plan. To the extent required by Section 162(m), the Performance Goals shall be stated in terms of one or more Business Criteria. Performance Goals may be measured: individually, alternatively or in any combination, including through an index; with respect to the Company, a Company subsidiary, division, business unit, product line, product or any combination of the foregoing; on an absolute basis, or relative to a target, to a designated comparison group, to results in other periods or to other external measures. The Committee may specify any reasonable definition of the measures it uses. Such definitions may provide for reasonable adjustments to the measures and may include or exclude items, including but not limited to: extraordinary or unusual and nonrecurring gains or losses, litigation or claim judgments or settlements, material changes in tax laws, acquisitions or divestitures, the cumulative effect of accounting changes, asset write-downs, restructuring charges, or the results of discontinued operations or products.

2.9“Performance Period” means the period for which an Award is made as determined by the Committee.

2.10“Plan” means the Microsoft Corporation Executive Officer Incentive Plan, as it may be amended from time to time.

2.11“Section 162(m)” means Code Section 162(m) and applicable IRS guidance issued thereunder.

2.12“Stock Plan” means the Company’s 2001 Stock Plan, or a similar or successor plan or other arrangement of the issuance of equity-based awards specified by the Committee.


ARTICLE 3

Eligibility and Participation

Executive officers of the Company are eligible to receive Awards under the Plan. In addition, other senior officers of the Company may be designated by the Committee to receive awards under the Plan. Any person who receives an Award under Section 4.1 shall be a Participant in the Plan and shall continue to be a Participant until any amounts due under any Awards he may receive have been paid.

ARTICLE 4

Incentive Awards

4.1Grants of Awards.

(a)Establishment of Written Terms – Not later than 90 days after the beginning of a Performance Period for which the Committee has determined to grant Awards under the Plan (or within the first 25% of the Performance Period for any Performance Period that is less than 12 months) or any other date required or permitted under Section 162(m), the Committee shall determine in writing (a) the Participants receiving Awards for the Performance Period, (b) the Performance Goals for each Participant for the Performance Period, and (c) the amount payable to a Participant upon attainment of the applicable Performance Goals for the Performance Period.

(b)Incentive Pools – Unless otherwise determined by the Committee, the amount payable to a Participant upon attainment of the applicable Performance Goals for a Performance Period will be stated as a percentage of an incentive pool. As described in Section 4.3 below, the amount of a Participant’s Award may be reduced below the amount determined by multiplying the incentive pool percentage by the incentive pool for the Performance Period. The total of the incentive pool percentages assigned to all Participants for a Performance Period shall not exceed 100%, and the amount of the incentive pool shall be determined under an objective formula or basis.

(c)Maximum Amount – The maximum number of shares of Company common stock with respect to which equity-based Awards may be granted to any Participant based on one or more Performance Periods ending in a fiscal year of the Company shall not exceed (i) 20,000,000 shares for stock options or stock appreciation rights, and (ii) 5,000,000 shares for stock awards (increased, in both cases proportionately, in the event of any stock split, stock dividend or similar event with respect to the shares). The maximum Awards settled in cash based on one or more Performance Periods ending in a fiscal year of the Company shall (i) not exceed the stock award share limit above multiplied by the closing price per share of Company common stock on the last trading day coinciding with or preceding the date the cash Award is paid, and (ii) reduce the share limits for the Performance Period(s) for equity awards by the number of whole shares that could be purchased with the cash Award on the date of payment of the cash Award.

(d)New Executive Officers – The Committee may grant an Award to an individual who becomes an executive officer during a Company fiscal year based on performance during the balance of the fiscal year or such other Performance Period as it determines. If the Performance Period for such an Award is less than 12 months, within the first 25% of the Performance Period or any other date required or permitted under Section 162(m), the Committee shall determine in writing (a) Performance Goals for the Performance Period, and (b) the amount payable to the Participant upon attainment of the applicable Performance Goals for the Performance Period. The amount payable to such a Participant upon attainment of the applicable Performance Goals for a Performance Period may be stated as a percentage of an incentive pool.

(e)Annual Awards – Each Company fiscal year for which the Committee intends to grant an Award is a Performance Period for which the Committee will specify (1) the Participants, (2) an incentive pool that is a percentage of the Company’s operating income for the fiscal year, as reported in the Company’s financial statements (“Operating Income”), and (3) each Participant’s incentive pool percentage for the Performance


Period. In addition, if an employee becomes an executive officer of the Company after the first quarter of the Company’s fiscal year, then the remainder of that fiscal year, including the quarter in which the employee becomes an executive officer, will be a Performance Period for which the Committee will specify: (1) such Participant (or Participants), (2) an incentive pool that is a percentage of the Company’s Operating Income for the Performance Period, and (3) each Participant’s incentive pool percentage for the Performance Period.

No payments will be made under an Award described in Section 4.1(e) unless the Company’s Operating Income for the Performance Period is greater than zero; this positive Operating Income requirement is the Performance Goal for the applicable Performance Period.

4.2Performance Goal Satisfaction and Certification.Within a reasonable time after the close of a Performance Period, the Committee shall determine whether the Performance Goals established for that Performance Period have been met. If the Performance Goals have been met, the Committee shall so certify in writing to the extent required by Section 162(m).

4.3Award Amount.If the Committee has made the written certification under Section 4.2 for a Performance Period, each Participant to whom the certification applies shall be eligible to receive a payment under their Award for that Performance Period. For any Performance Period, however, the Committee (and, with respect to Awards for the chief executive officer, two or more independent members of the Company’s Board of Directors who are outside directors within the meaning of Section 162(m)) shall have the absolute discretion to reduce the amount of, or eliminate entirely, the payment under an Award to one or more of the Participants. Payment of all or part of an Award amount in the form of an equity compensation grant shall be made under, and subject to the terms and conditions of, the Stock Plan and the applicable grant documentation.

4.4Payment of the Award.

(a)Payment of an Award for a Performance Period ending with a Company’s fiscal year shall be made by the end of the fiscal quarter following the end of the fiscal year. Unless otherwise specified by the Committee, payment of an Award shall be made no later than March 15 of the calendar year following the close of the Performance Period (or if later, by the 15th day of the third month following the end of the Company’s fiscal year containing the last day of the Performance Period).

(b)As permitted by the Committee, a Participant may, in accordance with section 409A of the Code, voluntarily defer receipt of an Award in the form of cash under the terms of the Deferred Compensation Plan.

(c)The Company shall have the right to deduct from any Award payable in cash any applicable Federal, state and local income and employment taxes and any other amounts that the Company is required to deduct. Deductions from an Award in the form of an equity compensation award shall be governed by the Company’s 2001 Stock Plan and the applicable grant documentation.

4.5Eligibility for Payments. Unless otherwise determined by the Committee, a Participant shall be eligible to receive payment under an Award for a Performance Period only if the Participant is employed by the Company or a Company subsidiary on the last day of the Performance Period, and only if the Participant satisfies any other conditions to receipt of the Award specified by the Committee.

4.6Discretionary Awards. The Committee may grant Awards under the Plan that are not intended to qualify as performance-based compensation under Section 162(m) and as such will not need to meet the requirements of this Article 4.

ARTICLE 5

Administration

5.1General Administration.The Plan is to be administered by the Committee. Subject to the terms and conditions of the Plan, the Committee is authorized and empowered in its sole discretion to select Participants and to make Awards in such amounts and upon such terms and conditions as it shall determine.


5.2Administrative Rules.The Committee shall have full power and authority to adopt, amend and rescind administrative guidelines, rules and regulations pertaining to this Plan and to interpret the Plan and rule on any questions respecting any of its provisions, terms and conditions.

5.3Decisions Binding.All decisions of the Committee concerning this Plan shall be binding on the Company and its subsidiaries and their respective boards of directors, and on all Participants and other persons claiming rights under the Plan.

5.4Section 162(m) and Shareholder Approval. Other than Awards issued under Section 4.6, Awards under this Plan are intended to satisfy the applicable requirements for the performance-based compensation exception under Section 162(m). It is intended that the Plan be administered, interpreted and construed so that such Awards (“162(m) Awards”) meet such requirements. Payments under 162(m) Awards shall be contingent upon shareholder approval of the material terms of the Plan in accordance with Section 162(m). Unless and until such shareholder approval is obtained, no amounts shall be paid under 162(m) Awards.

5.5Recovery Policy. Amounts paid under the Plan shall be subject to recovery by the Company under its executive compensation recovery policy as in effect from time to time.

ARTICLE 6

Amendments and Termination

The Plan may be amended or terminated by the Committee at any time. All amendments to this Plan, including an amendment to terminate the Plan, shall be in writing. An amendment shall not be effective without the approval of the shareholders of the Company if such approval is necessary to continue to qualify Awards (other than those issued under Section 4.6) as performance-based compensation under Section 162(m), or otherwise under Internal Revenue Service or SEC regulations, the rules of NASDAQ or any other applicable law or regulations, as reasonably interpreted by the Committee in its sole discretion.

ARTICLE 7

Miscellaneous

7.1Duration of the Plan.The Plan shall remain in effect until all Performance Periods related to Awards made under the Plan have expired and any payments under such Awards have been made.

7.2Awards Not Assignable.No Award, or any right thereto, shall be assignable or transferable by a Participant except by will or by the laws of descent and distribution. Any attempted assignment or alienation shall be void and of no force or effect.

7.3Participant Rights.The right of any Participant to receive any Award payments under the provisions of the Plan shall be an unsecured claim against the general assets of the Company. The Plan shall not create, nor be construed in any manner as having created, any right by a Participant to any Award for a Performance Period because of a Participant’s participation in the Plan for any prior Performance Period.

7.4Employment at Will. Neither this Plan nor any action or communication under this Plan: (1) gives any employee any right with respect to employment or continuation of current employment with the Company or its subsidiaries or to employment that is not terminable at will, or (2) sets any employee’s employment with the Company or its subsidiaries for any minimum or fixed period. Employment by the Company or a Company subsidiary may be terminated by either the employee or the employer at any time, for any reason or no reason, with or without cause, and with or without notice or any kind of pre- or post-termination warning, discipline or procedure. This Section 7.4 applies to employment in the United States.

7.5Successors. Any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the Company’s business or assets, shall assume the Company’s liabilities under this Plan and perform any duties and responsibilities in the same manner and to the same extent that the Company would be required to perform if no such succession had taken place.

7.6References. All statutory and regulatory references in this Plan include successor provisions.


7.7Severability. If any provision of the Plan is held invalid or illegal for any reason, any illegality or invalidity shall not affect the remaining parts of the Plan, but the Plan shall be construed and enforced as if the illegal or invalid provision had never been inserted.

7.8Applicable Law and Venue.The Plan shall be governed by the laws of the State of Washington. If the Company or any Participant (or beneficiary) initiates litigation related to this Plan, the venue for such action will be in King County, Washington.


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MICROSOFT CORPORATION

The Board of Directors recommends a vote “FOR” EACH OF THE FOLLOWING NOMINEES, “FOR” PROPOSAL 10,2, “FOR” PROPOSAL 11 and3, “FOR” PROPOSAL 12.4, “FOR” PROPOSAL 5, “AGAINST” PROPOSAL 6, and “AGAINST” PROPOSAL 7.

1.Election of Directors: (The Board recommends a vote FOR each nominee)ForAgainstAbstain

01.   William H. Gates III

  

02.   Teri L. List-Stoll

03.   G. Mason Morfit

04.   Satya Nadella

05.   Charles H. Noski

06.   Helmut Panke

07.   Sandra E. Peterson

08.   Charles W. Scharf

For address changes and/or comments, please check this box and write them on the back where indicated.

 

Election of Directors: (The Board recommends a vote FOR each nominee)

ForAgainstAbstain

1.     Steven A. Ballmer

¨¨¨ForAgainstAbstain

2.     Dina Dublon

¨¨¨

  8.   Helmut Panke

¨¨¨

3.     William H. Gates III

¨¨¨

  9.   John W. Thompson

¨¨¨

4.     Maria M. Klawe

¨

¨

¨

10.   Approve material terms of the performance criteria under the Executive Officer Incentive Plan

        (The Board recommends a vote FOR this proposal)

¨¨¨

5.     Stephen J. Luczo

¨¨¨

11.   Advisory vote on executive compensation

        (The Board recommends a vote FOR this proposal)

¨¨¨

6.     David F. Marquardt

¨

¨

¨

12.   Ratification of Deloitte & Touche LLP as our independent auditor for fiscal year 2014

        (The Board recommends a vote FOR this proposal)

¨

¨

¨

7.     Charles H. Noski

¨¨¨
For address changes and/or comments, please check this box and write them on the back where indicated.¨

Note:        Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.

   

 

 

Signature [PLEASE SIGN WITHIN BOX]

Date

Signature (Joint Owners)

Date


ForAgainstAbstain

09.   John W. Stanton

10.   John W. Thompson

11.   Padmasree Warrior

2.

Advisory vote on executive compensation

(The Board recommends a vote FOR this proposal)

3.

Ratification of Deloitte & Touche LLP as our independent auditor for fiscal year 2017

(The Board recommends a vote FOR this proposal)

4.

Approval of Amendment to our Amended and Restated Articles of Incorporation

(The Board recommends a vote FOR this proposal)

5.

Approval of French Sub Plan under the 2001 Stock Plan

(The Board recommends a vote FOR this proposal)

6.

Shareholder Proposal – Requesting certain proxy access bylaw amendments

(The Board recommends a vote AGAINST this proposal)

7.

Shareholder Proposal – Restricting actions that impair the effectiveness of shareholder votes

(The Board recommends a vote AGAINST this proposal)

        Note:Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
Annual Meeting Information:
Location:Meydenbauer Center
11100 NE 6th Street
Bellevue, WA 98004
Date:November 19, 2013
Time:8:00 AM PT

In order to be admitted to the Annual Meeting, you must present one of the following as proof of ownership

of Microsoft stock on the record date.

 

Notice of Internet Availability of Proxy Materials
Signature [PLEASE SIGN WITHIN BOX]Date
Signature (Joint Owners)Date


Annual Shareholders Meeting Information:
    Location:Meydenbauer Center
11100 NE 6th Street
Bellevue, WA 98004
Date:November 30, 2016
Time:8:00 AM PT

 

Proxy card

Legal proxy provided by your bank, broker, or nominee

Voting instruction card

If you received your proxy materials by e-mail, a printout of the e-mail

Brokerage statement or letter from a bank or broker indicating ownership on the record date

In order to be admitted to the Annual Shareholders Meeting, you must present one of the following as proof of ownership of Microsoft stock on the record date.

•       Notice of Internet Availability of Proxy Materials

•       Proxy card

•       Legal proxy provided by your bank, broker, or nominee

•       Voting instruction card

•       If you received your proxy materials by e-mail, a printout of the e-mail

•       Brokerage statement or letter from a bank or broker indicating ownership on the record date

Important Notice Regarding the Availability of Proxy Materials for the Annual Shareholders Meeting:

The Notice and Proxy Statement and Annual Report are available at www.proxyvote.com.

 

 

M62856-TBDE13598-TBD    

 

MICROSOFT CORPORATION

This Proxy is Solicited on Behalf of the Board of Directors

The undersigned hereby appoints JOHN W. THOMPSON and SATYA NADELLA, and each of them, with full power of substitution, as proxies to vote all the shares the undersigned is entitled to vote at the Annual Shareholders Meeting of the Company to be held at the Meydenbauer Center, 11100 NE 6th Street, Bellevue, Washington, November 30, 2016 at 8:00 a.m. Pacific Time and at any adjournments thereof. Such shares shall be voted as indicated with respect to the proposals listed on the reverse side hereof and in the discretion of the proxies on such other matters as may properly come before the meeting or any adjournment thereof in accordance with and as described in the Notice and Proxy Statement of the Annual Shareholders Meeting.

This proxy, when properly executed, will be voted in the manner directed herein. If no such direction is made as to any item, this proxy will be voted in accordance with the Board of Directors’ recommendations.

 

MICROSOFT CORPORATION

This Proxy is Solicited on Behalf of the Board of Directors

The undersigned hereby appoints WILLIAM H. GATES III and STEVEN A. BALLMER, and each of them, with full power of substitution, as proxies to vote all the shares which the undersigned is entitled to vote at the Annual Meeting of the Company to be held at the Meydenbauer Center, 11100 NE 6th Street, Bellevue, Washington, November 19, 2013 at 8:00 a.m. and at any adjournments thereof. Such shares shall be voted as indicated with respect to the proposals listed on the reverse side hereof and in the discretion of the proxies on such other matters as may properly come before the meeting or any adjournment thereof in accordance with and as described in the Notice and Proxy Statement of the Annual Meeting.

Address Changes/Comments:

 

(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)

Continued and to be signed on reverse side

 


LOGO

SCAN TO

VIEW MATERIALS & VOTE

MICROSOFT CORPORATION

ANNUAL MEETING FOR HOLDERS AS OF 9/13/13

TO BE HELD ON 11/19/13

Your vote is important. Thank you for voting.

Read the Proxy Statement and have the voting instruction form below at hand. Please note that the telephone and Internet voting turns off at 11:59 pm ET the night before the meeting or cutoff date.

To vote by Internet

Before The Meeting

1) Go to website www.proxyvote.com or scan the QR Code above.

2) Follow the instructions provided on the website.

During The Meeting

1) Go to website www.virtualshareholdermeeting.com/MSFT13.

2) Follow the instructions provided on the website.

To vote by Telephone

1) Call 1-800-454-8683.

2) Follow the instructions.

To vote by Mail

1) Check the appropriate boxes on the voting instruction form below.

2) Sign and date the voting instruction form.

3) Return the voting instruction form in the envelope provided.

TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:

M62885-TBD

Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting. The following materials are available at www.proxyvote.com: Notice and Proxy Statement and Annual Report

The Board of Directors recommends you vote FOR the following proposals:

Election of Directors: (The Board recommends a vote FOR each nominee)

For

Against

Abstain

1.Steven A. Ballmer¨  ¨  ¨

2.Dina Dublon¨  ¨  ¨

3.William H. Gates lll¨  ¨  ¨

4.Maria M. Klawe¨  ¨  ¨

5.Stephen J. Luczo¨  ¨  ¨

6.David F. Marquardt¨  ¨  ¨

7.Charles H. Noski¨  ¨  ¨

8.Helmut Panke¨  ¨  ¨

9.John W. Thompson¨  ¨  ¨

PLEASE “X” HERE ONLY IF YOU PLAN TO ATTEND THE MEETING AND VOTE THESE SHARES IN PERSON¨

For

Against

Abstain

10. Approve material terms of the performance criteria under the Executive Officer Incentive Plan (The Board recommends a vote FOR this proposal)¨  ¨  ¨

11. Advisory vote on executive compensation (The Board recommends a vote FOR this proposal)¨  ¨  ¨

12. Ratification of Deloitte & Touche LLP as our independent auditor for fiscal year 2014 (The Board recommends a vote FOR this proposal)¨  ¨  ¨

NOTE: Such other business as may properly come before the meeting or any adjournment thereof.

Signature [PLEASE SIGN WITHIN BOX]

Date